Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: September 11, 2018
SUBJECT
Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation,
accepting competitive proposals and awarding a public works contract for the Supply of Overhead Electric
Distribution Services for the City of Denton; providing for the expenditure of funds therefor; and providing
an effective date (RFP 6582- awarded to Primoris T&D Services, LLC, for one (1) year, with the option
for two (2) additional one (1) year extensions, in a total not-to-exceed amount of $900,000 for all years).
The Public Utilities Board recommends approval (7-0).
RFP INFORMATION
Denton Municipal Electric (DME), a department of the City of Denton (City), operates an Overhead and
Underground electric distribution system which is 13.2/7.62 kV Grounded Wye. The City has a complement
of electric system operating personnel to perform normal operating, maintenance, and construction work
on the Overhead system. However, DME has a need of a contract arrangement to supplement that
workforce, with qualified personnel, on a project and maintenance as needed basis. DME will be looking
for a full-service Contractor capable of providing overhead line construction services. Desired services
include, but are not limited to, installation of new or replacement of existing facilities on the system.
Electrical construction material will be provided by DME or the City.
Requests for Proposals were sent to 291 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Three (3) proposals were received and evaluated based upon published criteria including
delivery, compliance with specifications, performance, and price. Based upon this evaluation, Primoris
T&D Services, LLC, was ranked the highest and determined to be the best value for the City (Exhibit 2).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 27, 2018, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Primoris T& D Services, LLC for the Supply of Overhead Electric Distribution
Services for a one (1) year, with the option for two (2) additional one (1) year extensions, in a total not-to-
exceed amount of $900,000 for all years.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Primoris T&D Services, LLC
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Denton Municipal pole replacement, paid out of the Maintenance
Operating Budget Account 600200.7899.5840. The budgeted amount for this is $900,000 over a 3 year
period.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision.
The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence;
Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and
Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this
specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Public Infrastructure
Related Goal: 4.1 Enhance public safety in the community
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Contract
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Brad Watts 940-349-7500