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6318 - Amendment 2 Executed Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: 8787C029-1A43-4746-BF00-152A3DEFCDA0 6318PSA Not Applicable Christa Christian Design of FS 3, Amendment N/A JULY 20, 2021 21-1341 6318 PSA – Amendment #2 Page 1 of 2 SECOND AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND KIRKPATRICK ARCHITECTURE STUDIO PSA 6318 THE STATE OF TEXAS § COUNTY OF DENTON § THIS SECOND AMENDMENT TO CONTRACT 6318 (“Amendment”) by and between the City of Denton, Texas (“City”) and Kirkpatrick Architecture Studio (“Consultant”); to that certain contract executed on April 18, 2017, in the original not-to- exceed amount of $652,200 (the “Original Agreement”); amended on July 14, 2020 in the additional amount of $38,772.33 aggregating a not-to-exceed amount of $690,972.33 (the “First Amendment”); amended on May 28, 2018 in the additional amount of $11,017.90 aggregating a not-to-exceed amount of $701,990.23(the “Amendment”) (collectively, the Original Agreement, First Amendment , and the Amendment are the “Agreement”) for services related to the design of Fire Station #3. WHEREAS, the City deems it necessary to further expand the services provided by Consultant to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $13,664.40 with this Amendment for an aggregate not-to-exceed amount of $715,654.63; and FURTHERMORE, the City deems it necessary to further expand the goods/services provided by Consultant to the City; NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. The additional services described in Exhibit “A” of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the Design of Fire Station #3 are hereby authorized to be performed by Consultant. For and in consideration of the additional services to be performed by Consultant, the City agrees to pay, based on the cost estimate detail attached as Exhibit “A”, a total fee, including reimbursement for non-labor expenses an amount not to exceed $13,664.40. 2. This Amendment modifies the Agreement amount to provide an additional $13,664.40 for the additional services with a revised aggregate not to exceed total of $715,654.63. DocuSign Envelope ID: 8787C029-1A43-4746-BF00-152A3DEFCDA0 6318 PSA – Amendment #2 Page 2 of 2 The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Consultant, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date _________________________. “Consultant” KIRKPATRICK ARCHITECTURE STUDIO By: _________________________________ AUTHORIZED SIGNATURE, TITLE APPROVED AS TO LEGAL FORM: By: _________________________________ “CITY” CITY OF DENTON, TEXAS A Texas Municipal Corporation By: _______________________________ ATTEST: ROSA RIOS, CITY SECRETARY By: _________________________________ THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: 8787C029-1A43-4746-BF00-152A3DEFCDA0 Scott Gray Director - Airport & Facilities Facilities Management CATHERINE CLIFTON, INTERIM CITY ATTORNEY SARA HENSLEY, INTERIM CITY MANAGER 07/20/2021 K A S 100 West Mulberry 940/387 .8182tel Denton,Texas 940/383.0262fax 76201 www.k-a-studio.com 27 May 2021 Mr. Jared Green Project Technician Department of Facilities Management Planning & Construction Division City of Denton 869 S Woodrow Lane Denton, Texas 76205 Re: Contract Amendment for additional Construction Materials Testing and Observation and Testing, Adjusting, Balancing Services Fire Station No. 3 Dear Mr. Green: Construction pace and extended sequencing of work has led to D&S’s original proposal for services, dated 19 October 2018, with April 2020 amendment, to be insufficient to complete the job. They have submitted a proposal with what they believe is required to complete the project. Additionally, the Testing, Adjusting, Balancing (TAB) charged a change order due to several trips and additional work due to the readiness of the mechanical system. A credit for this amount has been issued by O’Haver in PCO No. 38. Project Understanding The services are for City of Denton Fire Station No. 3, which is currently under construction. Scope of Basic Services The Scope of Services are outlined in the attached proposal from D&S Engineering, marked Exhibit A. The change order for additional TAB services from ATC is Exhibit B. Compensation Compensation to KAS for Basic Services, Additional Services, and Reimbursable Expenses shall be as shown below. EXHIBIT A DocuSign Envelope ID: 8787C029-1A43-4746-BF00-152A3DEFCDA0  Page 2 27 May 2021 K A S D&S Proposal (2018) $60,562.00 X 7.5% = $65,104.15 Management $140/Hr X 42 Hrs = $5,880.00 Administration $90/Hr X 12 Hrs = $1,080.00 Sub-Total $72,064.15 Dollar amount approved by Council on line 6 of PO $-61,046.25 Amendment by purchasing– May 28, 2018 Original Proposal Total $11,017.90 D&S Proposal (2020) $22,951.00 X 7.5% = $24,672.33 Management $140/Hr X 8 Hrs $980.00 Administration $90/Hr X 3 Hrs $270.00 ATC Proposal (2020) $12,850.00 Amendment approved by Purchasing July 14, 2020 Sub-Total $38,772.33 D&S Proposal (2021) $10,032.00 X 7.5% = $10,784.40 ATC Change Order (2021) $2,880.00 Amendment – May 27, 2020 Sub-Total $13,664.40 All Amendments for project Total $63,454.63 Non-reimbursable Expenses - KAS includes the following in our scope 1. In - house printing 2. Phone calls 3. Travel within north Texas Reimbursable Expenses – Will be billed per the contract. Additional Services – Services required and authorized beyond the scope of Basic Services will be invoiced per contract. Should you have any questions or require additional information, please contact me at your convenience. Best Regards, David M. Robinson, AIA DocuSign Envelope ID: 8787C029-1A43-4746-BF00-152A3DEFCDA0 Certificate Of Completion Envelope Id: 8787C0291A434746BF00152A3DEFCDA0 Status: Completed Subject: Please DocuSign: City Council Contract 6318 FS 3 - Amendment Source Envelope: Document Pages: 5 Signatures: 5 Envelope Originator: Certificate Pages: 6 Initials: 1 Christa Christian AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Christa.Christian@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 6/16/2021 10:58:40 AM Holder: Christa Christian Christa.Christian@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Christa Christian christa.christian@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 6/16/2021 11:05:44 AM Viewed: 6/16/2021 11:05:53 AM Signed: 6/16/2021 11:06:22 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 6/16/2021 11:06:25 AM Viewed: 6/16/2021 12:57:43 PM Signed: 6/16/2021 1:00:41 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 6/16/2021 1:00:43 PM Viewed: 6/16/2021 4:55:59 PM Signed: 6/16/2021 4:58:41 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign James R. Kirkpatrick, President jim@k-a-studio.com Resident Kirkpatrick Architecture Studio Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 97.94.216.142 Sent: 6/16/2021 4:58:43 PM Viewed: 6/16/2021 6:23:08 PM Signed: 6/17/2021 1:17:31 PM Electronic Record and Signature Disclosure: Accepted: 7/14/2020 10:26:45 AM ID: 85987ad1-bcf4-4677-8264-7ca9bc442f8e Signer Events Signature Timestamp Scott Gray scott.gray@cityofdenton.com Director - Airport & Facilities x Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 6/17/2021 1:17:33 PM Viewed: 6/17/2021 1:21:04 PM Signed: 6/17/2021 1:21:28 PM Electronic Record and Signature Disclosure: Accepted: 6/17/2021 1:21:04 PM ID: 5fe2162c-77bd-424f-a996-01fc3535a8a7 Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 6/17/2021 1:21:30 PM Viewed: 7/21/2021 9:53:46 AM Signed: 7/21/2021 9:54:50 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sara Hensley sara.hensley@cityofdenton.com Interim City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.190.47.120 Signed using mobile Sent: 7/21/2021 9:54:52 AM Viewed: 7/21/2021 10:24:47 AM Signed: 7/21/2021 10:24:54 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Rosa Rios rosa.rios@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 7/21/2021 10:24:56 AM Viewed: 7/21/2021 12:47:30 PM Signed: 7/21/2021 12:47:50 PM Electronic Record and Signature Disclosure: Accepted: 7/21/2021 12:47:30 PM ID: 54501930-1a4f-4139-a835-9f665ceae165 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 6/16/2021 11:06:25 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 6/17/2021 1:21:30 PM Viewed: 6/21/2021 3:38:10 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 7/21/2021 12:47:52 PM Viewed: 7/21/2021 1:20:21 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marissa Barrett marissa.barrett@cityofdenton.com Management Analyst City of Denton Security Level: Email, Account Authentication (None) Sent: 7/21/2021 12:47:53 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/16/2021 11:05:44 AM Certified Delivered Security Checked 7/21/2021 12:47:30 PM Signing Complete Security Checked 7/21/2021 12:47:50 PM Completed Security Checked 7/21/2021 12:47:53 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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