Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: July 20, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with SHI Government Solutions,
through the Buy Board Cooperative Purchasing Network Contract #579-19, for the purchase of software
licenses and maintenance for continued vendor technical support and software upgrades to the Cartegraph
Operations Management System for the Technology Services Department; providing for the expenditure of
funds therefor; and providing an effective date (File 7733 – awarded to SHI Government Solutions, in the
three (3) year not-to-exceed amount of $290,300.00). The Public Utilities Board recommends approval (5
- 0).
INFORMATION/BACKGROUND
The Cartegraph Operations Management System (OMS) is a vital program used to support the maintenance
of the City’s street, sidewalk, traffic light, and wastewater drainage systems. The proposed contract is to
continue technical support for the system and ensure that it continues to function properly, stays free of
software bugs, and is best protected against cyber-security vulnerabilities. Renewing the software license
also allows for continued legal access to the system.
Expense Catagory Year 1 Year 2 Year 3
Annual technical support and software upgrades to Cartegraph
Operations Management: $89,395 $92,035 $94,807
Subtotal: $276,237
Contingency: $14,063
Total: $290,300
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On July 12, 2021, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with SHI Government Solutions, for the purchase of software licenses and maintenance
for continued vendor technical support and software upgrades to the Cartegraph Operations Management
System for the Technology Services Department, in the not-to-exceed amount of $290,300.
PRINCIPAL PLACE OF BUSINESS
SHI Government Solutions
Austin, TX
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
This Buy Board contract expires on December 31, 2021.
FISCAL INFORMATION
These items will be funded from Technology Services Department Operating Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quotes
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Lisa Collaud, 940-349-7519.
Legal point of contact: Marcella Lunn at 940-349-8333.