579-19 Contract - SHIOctober 24, 2018
Welcome to BuyBoard!
Re: Notice of The Local Government Purchasing Cooperative Award
Proposal Name and Number: Technology Equipment, Products, Services and Software,
Proposal No. 579-19
Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a BuyBoard® contract based on the above-referenced Proposal. The contract is effective 1/1/2019 through 12/31/2019, with two possible one-year renewals. The contract documents are those identified in Section 3 of the General Terms and Conditions of the specifications.
To view the items your company has been awarded, please review the proposal tabulation No. 579-19 on the
following web-site: www.buyboard.com/vendor. Only items marked as awarded to your company can be sold
through the BuyBoard contract. In addition, on this website you will find the membership list which will provide
you with the names of all entities with membership in our purchasing cooperative.
Enclosed with this letter you will find the following documents:
1.Vendor Quick Reference Guide 2.BuyBoard License and Identity Standards
You are advised that receipt of a purchase order directly from a Cooperative member is not within the guidelines of the Cooperative. Accepting purchase orders directly from Cooperative members may result in a violation of the State of Texas competitive bid statute and termination of this Cooperative BuyBoard contract. Therefore, all purchase orders must be processed through the BuyBoard in order to comply. Please forward by email to info@buyboard.com any order received directly from a Cooperative
member. If you inadvertently process a purchase order sent directly to you by a Cooperative member, please
fax the order to the above number and note it as RECORD ONLY to prevent duplication.
As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business
days prior to the start of your contract.
On behalf of the Texas Association of School Boards, we appreciate your interest in the Cooperative and we
are looking forward to your participation in the program. If you have any questions, please contact
Cooperative Procurement Staff at 800‐695‐2919.
Sincerely,
Arturo Salinas
Department Director, Cooperative Procurement
v.6.5
November 13, 2018
Welcome to BuyBoard!
Re: Notice of National Purchasing Cooperative Piggy-Back Award Proposal Name and Number: Technology Equipment, Products, Services, and Software, Proposal No. 579-19
Congratulations, The National Purchasing Cooperative (National Cooperative) has awarded your company a BuyBoard® contract based on the above-referenced Proposal. As provided for in the Proposal and your National Purchasing Cooperative Vendor Award Agreement, you are authorized to sell the goods and services awarded under the Proposal to National Cooperative members in states other than Texas through the BuyBoard. The contract is effective 1/1/2019
through 12/31/2019, with two possible one-year renewals.
The National Cooperative membership list is available at our website www.buyboard.com/vendor. The list identifies the current members that may purchase awarded goods and services under your National Cooperative BuyBoard contract. You are advised that receipt of a purchase order directly from a National Cooperative member is not within BuyBoard guidelines. Accepting purchase orders directly from Cooperative members may result in a violation of
applicable competitive procurement law and termination of this National Cooperative BuyBoard contract. Therefore, all
purchase orders from National Cooperative members must be processed through the BuyBoard. Please
forward by e-mail to info@buyboard.com any order received directly from a National Cooperative member. If you
inadvertently process a purchase order sent directly to you by a National Cooperative member, please fax the order to the above number and note it as RECORD ONLY to prevent duplication. As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business
days prior to the start of your contract. On behalf of the National Cooperative, we are looking forward to your participation in the program. If you have any
questions, please contact Cooperative Procurement Staff at 800-695-2919.
Sincerely,
Arturo Salinas
Department Director, Cooperative Procurement
v.6.5
12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 ·buyboard.com
Proposal Forms COMM/SVCS v.01.12.2018
PROPOSER’S AGREEMENT AND SIGNATURE
Proposal Name: Technology Equipment, Products,
Services and Software
Proposal Due Date/Opening Date and Time:
May 17, 2018 at 4:00 PM
Proposal Number: 579-19
Location of Proposal Opening:
Texas Association of School Boards, Inc.
BuyBoard Department
12007 Research Blvd.
Austin, TX 78759
Anticipated Cooperative Board Meeting Date:
Contract Time Period:January 1, 2019 through
December 31, 2020 with two (2) possible one-year
renewals.
October 2018
Name of Proposing Company Date
_________________________________
Street Address Signature of Authorized Company Official
City, State, Zip Printed Name of Authorized Company Official
Telephone Number of Authorized Company Official Position or Title of Authorized Company Official
_________________________________________
Fax Number of Authorized Company Official Federal ID Number
Page 8 of 65
SHI Government Solutions 5/15/2018
1301 S. MoPac Expwy, Suite 375
Austin, TX 78746
22-3695478
(800) 870-6079
(512) 732-0232
Kristina Mann
Senior Contracts Specialist
12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 ·buyboard.com
Proposal Forms COMM/SVCS v.01.12.2018
VENDOR CONTACT INFORMATION
Company: ___________________________________________________________________________________________
Vendor Contact Name and Mailing Address for Notices: _______________________________________________________
Company Website: ____________________________________________________________________________________
Purchase Orders: Purchase orders from Cooperative members will be available through the Internet or by facsimile.
Option 1: Internet. Vendors need Internet access and at least one e-mail address so that notification of new
orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be
provided to vendors that choose this option to assist them with retrieving their orders.
Option 2: Fax. Vendors need a designated fax line available at all times to receive purchase orders.
Please choose only one (1)of the following options for receipt of purchase orders and provide the requested
information:
I will use the INTERNET to receive purchase orders.
E-mail Address: ________________________________________________________________________
Internet Contact: _____________________________________ Phone: ___________________________
Alternate E-mail Address: ________________________________________________________________
Alternate Internet Contact: ______________________________ Phone: __________________________
I will receive purchase orders via FAX.
Fax Number: __________________________________________________________________________
Fax Contact: __________________________________________ Phone: __________________________
Purchase orders may be received by any Designated Dealer identified on my company’s Dealer Designation
form as provided to the Cooperative administrator. I understand that my company shall remain responsible for the
Contract and the performance of all Designated Dealers under and in accordance with the Contract.
Request for Quotes (“RFQ”): Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses
for the receipt of RFQs:
E-mail Address: ________________________________________________________
Alternate E-mail Address: ________________________________________________
Page 10 of 65
SHI Government Solutions
Victoria Pubylski - 1301 S. MoPac Expwy, Suite 375, Austin, TX 78746
https://texas.gs.shidirect.com/
texas@shi.com
Texas Team (800) 870-6079
Lindsey_Bernstein@shi.com
Lindsey Bernstein (800) 870-6079
texas@shi.com
Lindsey_Bernstein@shi.com
12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 ·buyboard.com
Proposal Forms COMM/SVCS v.01.12.2018
Invoices:Your company will be billed monthly for the service fee due under a contract awarded under this Proposal
Invitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent when they
are ready to be retrieved. Please provide the following address, contact and e-mail information for receipt of service fee
invoices and related communications:
Please choose only one (1) of the following options for receipt of invoices and provide the requested
information:
Service fee invoices and related communications should be provided directly to my company at:
Mailing address: ____________________________________ Department: ________________________
City: _____________________________ State: __________________ Zip Code: ___________________
Page 11 of 65
Accounting
TX
Contact Name: _____________________________________ Phone: ____(800) 870-6079 ________________ext. 8688846 _________
Fax: _(512) 732-0232_______________ E-mail Address: SalesAnalyst@shi.com____________________________________________
Alternative E-mail Address: ________texas@shi.com______________________________________________________
In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following billing
agent**:
Mailing address: ____________________________________ Department: ________________________
City: _____________________________ State: __________________ Zip Code: ___________________
Contact Name: _____________________________________ Phone: _____________________________
Fax: ________________ E-mail Address: ___________________________________________________
Alternative E-mail Address: ______________________________________________________________
In lieu of my company, I request and authorize service fee invoices to be provided to the Designated Dealer(s)
receiving the purchase order(s) to which the invoiced service fees relate at the address and contact information designated
on my company’s Dealer Designation form as provided to the Cooperative administrator.**
** If Vendor authorizes a billing agent or Designated Dealer(s) to receive and process service fee invoices,
in accordance with the General Terms and Conditions of the Contract, Vendor specifically acknowledges and
agrees that nothing in that designation shall relieve Vendor of its responsibilities and obligations under the
Contract including, but not limited to, payment of all service fees under any Contract awarded Vendor.
1301 S. MoPac Expwy, Suite 375
Austin 78746
Keith Markowski
12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 ·buyboard.com
Proposal Forms COMM/SVCS v.01.12.2018
FELONY CONVICTION DISCLOSURE AND DEBARMENT CERTIFICATION
FELONY CONVICTION DISCLOSURE
Subsection (a) of Section 44.034 of the Texas Education Code (Notification of Criminal History of Contractor)
states: “A person or business entity that enters into a contract with a school district must give advance notice to the district
if the person or an owner or operator has been convicted of a felony. The notice must include a general description of the
conduct resulting in the conviction of a felony.”
Section 44.034 further states in Subsection (b): “A school district may terminate a contract with a person or
business entity if the district determines that the person or business entity failed to give notice as required by Subsection
(a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity
for services performed before the termination of the contract.”
Please check ¥ one of the following:
My company is a publicly-held corporation. (Advance notice requirement does not apply to publicly-held corporation.)
My company is not owned or operated by anyone who has been convicted of a felony.
My company is owned/operated by the following individual(s) who has/have been convicted of a felony:
Name of Felon(s): _____________________________________________________________________________________
Details of Conviction(s):________________________________________________________________________________
____________________________________________________________________________________________________
By signature below, I certify that the above information is true, complete and accurate and that I am authorized by my
company to make this certification.
________________________________________________
Company Name
_________________________________________ ________________________________________
Signature of Authorized Company Official Printed Name
DEBARMENT CERTIFICATION
Neither my company nor an owner or principal of my company has been debarred, suspended or otherwise made ineligible
for participation in Federal Assistance programs under Executive Order 12549, “Debarment and Suspension,” as described
in the Federal Register and Rules and Regulations. Neither my company nor an owner or principal of my company is
currently listed on the government-wide exclusions in SAM, debarred, suspended, or otherwise excluded by agencies or
declared ineligible under any statutory or regulatory authority. My company agrees to immediately notify the Cooperative
and all Cooperative members with pending purchases or seeking to purchase from my company if my company or an
owner or principal is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise
excluded by agencies or declared ineligible under any statutory or regulatory authority.
By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to
make this certification.
________________________________________
Company Name
________________________________________ _______________________________________
Signature of Authorized Company Official Printed Name
Page 12 of 65
SHI Government Solutions
Kristina Mann
SHI Government Solutions
Kristina Mann
12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 ·buyboard.com
Proposal Forms COMM/SVCS v.01.12.2018
RESIDENT/NONRESIDENT CERTIFICATION
Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements applicable to proposers who
are not Texas residents. Under the statute, a “resident” proposer is a person whose principal place of business is in Texas,
including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A
“nonresident” proposer is a person who is not a Texas resident. Please indicate the status of your company as a “resident”
proposer or a “nonresident” proposer under these definitions.
Please check ¥ one of the following:
I certify that my company is a Resident Proposer.
I certify that my company is a Nonresident Proposer.
If your company is a Nonresident Proposer, you must provide the following information for your resident state (the state in
which your company’s principal place of business is located):
______________________________________________ _______________________________________________
Company Name Address
______________________________________________ _____________ ___________________________
City State Zip Code
A. Does your resident state require a proposer whose principal place of business is in Texas to under-price proposers
whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract?
Yes No
B.What is the prescribed amount or percentage? $_______________ or ______________%
VENDOR EMPLOYMENT CERTIFICATION
Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when
determining to whom to award a contract. Among the criteria for certain contracts is whether the vendor or the vendor’s
ultimate parent or majority owner (i) has its principal place of business in Texas; or (ii) employs at least 500 people in
Texas.
If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas,
does your company, ultimate parent company, or majority owner employ at least 500 people in Texas?
Please check ¥ one of the following:
Yes No
By signature below, I certify that the information in Sections 1 (Resident/Nonresident Certification) and 2 (Vendor
Employment Certification) above is true, complete and accurate and that I am authorized by my company to make this
certification.
________________________________________
Company Name
________________________________________
Signature of Authorized Company Official
Page 13 of 65
SHI Government Solutions
________________________________
Printed Name
Kristina Mann
12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 ·buyboard.com
Proposal Forms COMM/SVCS v.01.12.2018
NO ISRAEL BOYCOTT CERTIFICATION
Effective September 1, 2017, a Texas governmental entity may not enter into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the contract. (TEX. GOV’T CODE Ch. 2270)
“Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is
intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or
entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business
purposes. TEX. GOV’T CODE §808.001(1).
By signature below, I certify and verify that Vendor does not boycott Israel and will not boycott Israel during the term of
any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am
authorized by my company to make this certification.
________________________________________
Company Name
________________________________________ ________________________________
Signature of Authorized Company Official Printed Name
NO EXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATION CERTIFICATION
Effective September 1, 2017, Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may
not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist
organization – specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas
Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be
excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign
terrorist organization is not subject to the contract prohibition.)
By signature below, I certify and verify that Vendor is not on the Texas Comptroller’s list identified above; that this
certification is true, complete and accurate; and that I am authorized by my company to make this certification.
________________________________________
Company Name
________________________________________ ________________________________
Signature of Authorized Company Official Printed Name
Page 14 of 65
SHI Government Solutions
Kristina Mann
SHI Government Solutions
Kristina Mann
12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 ·buyboard.com
Proposal Forms COMM/SVCS v.01.12.2018
HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION
A proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business
Enterprise or “MWBE” and all referred to in this form as a “HUB”) is encouraged to indicate its HUB certification status
when responding to this Proposal Invitation. The electronic catalogs will indicate HUB certifications for vendors that
properly indicate and document their HUB certification on this form.
3OHDVHFKHFN ¥ DOOWKDWDSSO\:
I certify that my company has been certified as a HUB in the following categories:
Minority Owned Business
Women Owned Business
Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a
service-connected disability as defined by 38 U.S.C. §101(16), and who has a disability rating
of 20% or more as determined by the U. S. Department of Veterans Affairs or Department of
Defense)
Certification Number:
____________________________________________________
Name of Certifying Agency:
Page 15 of 65
1223695478500
Texas ___________________Comptroller of Public Accounts_________________________________
My company has NOT been certified as a HUB.
By signature below, I certify that the above is true, complete and accurate and that I am authorized by my
company to make this certification.
_______SHI Government __________Solut __ions ________________________________________
Company Name
________________________
Printed Name
___________________________________________________________
Signature of Authorized Company Official
Kristina Mann
Texas Historically Underutilized Business (HUB) Certificate
Certificate/VID Number: 1223695478500
File/Vendor Number: 082075
Approval Date: 21-APR-2016
Scheduled Expiration Date: 21-APR-2020
The Texas Comptroller of Public Accounts (CPA), hereby certifies that
SHI GOVERNMENT SOLUTIONS, INC
has successfully met the established requirements of the State of Texas Historically Underutilized Business (HUB)
Program to be recognized as a HUB. This certificate printed 22-APR-2016, supersedes any registration and certificate
previously issued by the HUB Program. If there are any changes regarding the information (i.e., business structure,
ownership, day-to-day management, operational control, business location) provided in the submission of the business’
application for registration/certification as a HUB, you must immediately (within 30 days of such changes) notify the HUB
Program in writing. The CPA reserves the right to conduct a compliance review at any time to confirm HUB eligibility. HUB
certification may be suspended or revoked upon findings of ineligibility.
Paul Gibson, Statewide HUB Program Manager
Texas Procurement and Support Services
Note: In order for State agencies and institutions of higher education (universities) to be credited for utilizing this business as a HUB, they must award
payment under the Certificate/VID Number identified above. Agencies and universities are encouraged to validate HUB certification prior to issuing a
notice of award by accessing the Internet (http://www.window.state.tx.us/procurement/cmbl/cmblhub.html) or by contacting the HUB Program at
1-888-863-5881 or 512-463-5872.
The Texas Comptroller of Public Accounts (CPA) administers the Statewide Historically Underutilized Business (HUB)
Program for the State of Texas, which includes certifying minority and woman-owned businesses as HUBs and is designed to
facilitate the participation of minority and woman-owned businesses in state agency procurement opportunities.
We are pleased to inform you that your application for certification/re-certification as a HUB has been approved. Your
company's profile is listed in the State of Texas HUB Directory and may be viewed online at
http://www.window.state.tx.us/procurement//cmbl/hubonly.html. Provided that your company continues to meet HUB eligibility
requirements, the enclosed HUB certificate is valid for four years.
You must notify the HUB Program in writing of any changes affecting your company’s compliance with the HUB eligibility
requirements, including changes in ownership, day-to-day management, control and/or principal place of business. Note: Any
changes made to your company’s information may require the HUB Program to re-evaluate your company’s eligibility.
Please reference the enclosed pamphlet for additional resources, such as the state’s Centralized Master Bidders List (CMBL),
that can increase your chance of doing business with the state.
Thank you for your participation in the HUB Program! If you have any questions, you may contact a HUB Program
representative at 512-463-5872 or toll-free in Texas at 1-888-863-5881.
Rev. 01/15
12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 ·buyboard.com
Proposal Forms COMM/SVCS v.01.12.2018
CONSTRUCTION-RELATED GOODS AND SERVICES AFFIRMATION
A contract awarded under this Proposal Invitation covers only the specific goods and services awarded by the BuyBoard. As
explained in the BuyBoard Procurement and Construction Related Goods and Services Advisory for Texas Members
(“Advisory”), Texas law prohibits the procurement of architecture or engineering services through a
purchasing cooperative. This BuyBoard contract does not include such services. Architecture or engineering
services must be procured by a Cooperative member separately, in accordance with the Professional
Services Procurement Act (Chapter 2254 of the Texas Government Code) and other applicable law and local
policy.
The Advisory, available at buyboard.com/Vendor/Resources.aspx, provides an overview of certain legal requirements that
are potentially relevant to a Cooperative member’s procurement of construction or construction-related goods and services,
including those for projects that may involve or require architecture, engineering or independent testing services. A copy
of the Advisory can also be provided upon request.
By signature below, the undersigned affirms that Proposer has obtained a copy of the Advisory, has read and understands
the Advisory, and is authorized by Proposer to make this affirmation. If Proposer sells construction-related goods or
services to a Cooperative member under a BuyBoard contract awarded under this Proposal Invitation, Proposer will comply
with the Advisory and applicable legal requirements, make a good faith effort to make its Cooperative member customers
or potential Cooperative member customers aware of such requirements, and provide a Cooperative member with a copy
of the Advisory before executing a Member Construction Contract with the member or accepting the member’s purchase
order for construction-related goods or services, whichever comes first.
_______________________________________________
Company Name
_______________________________________ ______________________________________
Signature of Authorized Company Official Printed Name
________________________________________
Date
Page 16 of 65
SHI Government Solutions
Kristina Mann
5/1/2018
12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 ·buyboard.com
Proposal Forms COMM/SVCS v.01.12.2018
DEVIATION AND COMPLIANCE
If your company intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements
associated with this Proposal Invitation, you MUST list all such deviations on this form, and provide complete and detailed
information regarding the deviations on this form or an attachment to this form. The Cooperative will consider any
deviations in its contract award decision, and reserves the right to accept or reject a proposal based upon any submitted
deviation.
In the absence of any deviation identified and described in accordance with the above, your company must fully comply
with the General Terms and Conditions, Proposal Specifications and all other requirements associated with this Proposal
Invitation if awarded a contract under this Proposal Invitation. A deviation will not be effective unless accepted by the
Cooperative. The Cooperative may, in its sole discretion, seek clarification from and/or communicate with Proposer(s)
regarding any submitted deviation, consistent with general procurement principles of fair competition. The Cooperative
reserves the right to accept or reject a proposal based upon any submitted deviation.
3OHDVHFKHFN ¥ RQHRIWKHIROORZLQJ
No; Deviations
Yes; Deviations
List and fully explain any deviations you are submitting:
____________________________________________________________________________________________________
____________________________________________________________________________________________________
PLEASE PROVIDE THE FOLLOWING INFORMATION:
1. Shipping Via: Common Carrier Company Truck Prepaid and Add to Invoice Other:
____________________________________________________________________________________________________
2.Payment Terms: Net 30 days 1% in 10/Net 30 days Other:
____________________________________________________________________________________________________
3. Number of Days for Delivery: ________ARO
4. Vendor Reference/Quote Number: ___________________________
5.
6. Are electronic payments acceptable? Yes No
7. Are credit card payments acceptable? Yes No
______________________________________
Company Name
______________________________________ _____________________________________
Signature of Authorized Company Official Printed Name
Page 17 of 65
See attached.
3-5
579-19
State your return policy: SHI___________________ will accept a return if the product doe__________________________s not conform to what was orde____________re____d. Any ______other de____fects___________
SHI Government Solutions
Kristina Mann
to the Origi_____________nal Equipme___________nt Manufacture__________r (OEM) wa____________rranty policy. Any re________________turns are subject to the_________________ OEM's return policy.________ _ ____________
are subject
See attached for details.
SHI Comments To Terms And Conditions to BuyBoard
This proposal is based on mutually agreeable terms and conditions. If SHI is a potential candidate for award, we will be pleased to discuss the
details of the terms and conditions for the contract. If SHI and You already have a contract in place that covers these offerings, we can use
those to avoid conflicting documents and make the contracts turnaround time faster. SHI is a reseller and not OEM. SHI provides services as a
reseller. Therefore, the terms and conditions have been modified below to reflect this relationship.
Ref. Customer Terms and Conditions SHI Redline SHI Explanation
E. Contract
Performance;
3. Conformity
to Item
Specifications
and Contract
Award
Vendor warrants that the products or
services Vendor provides under the
Contract conform to the item
specifications and other requirements of
this Proposal Invitation (except to the
extent and as specifically noted as
deviations in Vendor’s Proposal), and
are free from all defects in material,
workmanship and title. If Vendor
deviates from an item specification,
including delivering a product other than
the specific brand and model of the
product awarded, the ordering
Cooperative member may reject the
product when delivered and terminate
the purchase order, at no cost or penalty
to the member. Vendor further warrants
that all products provided under the
Contract meet applicable OSHA
standards and regulations, and that any
electrical items bear the appropriate
listing from US, FMRC, NEMA, or UL
Laboratories.
If awarded products are chemicals or
other products that customarily require
Material Safety Data Sheets (MSDS),
Vendor must include the MSDS with the
first shipment of the product to a
Cooperative member during the
Contract term. Vendor must provide
additional MSDSs to Cooperative
members upon request, promptly and at
no additional cost.
Vendor warrants that the products or
services Vendor provides under the
Contract conform to the item
specifications and other requirements of
this Proposal Invitation (except to the
extent and as specifically noted as
deviations in Vendor’s Proposal),
If Vendor
deviates from an item specification,
including delivering a product other than
the specific brand and model of the
product awarded, the ordering
Cooperative member may reject the
product when delivered and terminate
the purchase order, at no cost or
penalty to the member.
If awarded products are chemicals or
other products that customarily require
Material Safety Data Sheets (MSDS),
Vendor must include the MSDS with the
first shipment of the product to a
Cooperative member during the
Contract term if furnished by original
equipment manufacturer (“OEM”).
Vendor must provide additional MSDSs
to Cooperative members upon request,
promptly and at no additional cost, if
furnished by the OEM.
SHI does not manufacture
the products so we cannot
guarantee them from
defects. We will pass through
the OEM warranty. We are
not choosing the products-
you are, so we cannot
guarantee that what you’ve
chosen meets regulations.
We can only furnish MSDS if
the OEM provides them. We
do not have access to these
otherwise.
E. Contract
Performance;
7. Product
Inspection,
Testing, and
Defective
Items
Products supplied under the Contract
must be delivered in the best possible
condition, be covered by the product
warranties provided by Vendor and/or
the product manufacturer to other customers, and are subject to
inspection, testing, and approval by the
Cooperative or a Cooperative member.
Tests may be performed on samples
taken from any regular shipment of the
product. In the event a tested product
fails to meet or exceed all requirements
of the item specifications or these
Terms and Conditions, Vendor must
pay the cost of the samples and the
testing. Upon receipt of notification
from the Cooperative or Cooperative
member, Vendor must pick up and
replace the defective product within five
(5) business days or on the next
service date, whichever is sooner,
without charge for the replacement or
delivery. Additionally, the Cooperative
or member may dispose of defective
products that are not picked up and
replaced by Vendor, without cost.
Products damaged in shipment are
considered defective for purposes of
the foregoing. Latent defects
Products supplied under the Contract
must be delivered in the best possible
condition, be covered by the product
warranties provided by Vendor and/or
the product manufacturer to other
customers, and are subject to
inspection, testing, and approval by the
Cooperative or a Cooperative member. Tests may be performed on samples
taken from any regular shipment of the
product. If the Cooperative or
Cooperative Member determines in its
reasonable discretion that the product is
not in conformance with the description
in the order, then Cooperative or
Cooperative member has 30 days from
delivery to either request a replacement
product or terminate the non-
conforming portion of the order.
Cooperative or Cooperative member
must then return the nonconforming
product back to Vendor at no cost to
Cooperative or Cooperative member. In
order for Vendor to accept the return,
Cooperative or Cooperative member
must first obtain a return merchandise
authorization (“RMA”) from Vendor and
affix it to the packaging. All returns shall
be subject to the Vendor’s return policy
at www.shi.com/returnpolicy.
SHI will accept a return if the
product doesn’t conform to
what was ordered. Any other
defects are subject to the OEM
warranty policy. Any returns
are subject to the OEM’s return
policy.
SHI Comments To Terms And Conditions to BuyBoard
Ref. Customer Terms and Conditions SHI Redline SHI Explanation
discovered after delivery and
acceptance of any products may result
in revocation of the acceptance of such
products. The Cooperative or
Cooperative member must have
access to Vendor’s place of business
during normal business hours for the
purpose of inspecting any awarded
product.
E. Contract
Performance;
9. Product and
Service
Guarantees
and
Warranties
Vendor must not limit or exclude any
implied warranties and shall extend
such warranties on the awarded
product, as well as the installation
thereof if such installation is provided
by Vendor, as are normally provided to other customers of Vendor. All services
shall be performed in a good and
workmanlike manner consistent with
industry standards. Unless a deviation
is submitted by the Vendor with its proposal and accepted by the
Cooperative pursuant to section B.4
(Deviations from Item Specifications or
General Terms and Conditions) of
these Terms and Conditions or unless
a different warranty is required by a
Cooperative member Purchase Order
or supplemental contract, a minimum of
a ninety (90)-day product or service
guaranty or the manufacturer’s standard commercial warranty,
whichever is greater, will apply to all
awarded products and services. At a
minimum, all product warranties must
provide for replacement of defective
merchandise, parts, and labor, and
include pick-up of the defective
merchandise from the location
specified by the Cooperative member
and delivery of the replacement(s) to the same location. In addition, such
warranty shall include curing any
defects in connection with any Vendor
installation of the product at no
additional cost to the member. The warranty period is effective from the
date the Cooperative member accepts
All services
shall be
performed in a good and workmanlike
manner consistent with industry
standards. Unless a deviation is
submitted by the Vendor with its
proposal and accepted by the
Cooperative pursuant to section B.4
(Deviations from Item Specifications or General Terms and Conditions) of
these Terms and Conditions
, a minimum of
the manufacturer’s
standard commercial warranty,
, will apply to all
awarded products and services.
SHI cannot guarantee any
product over what the OEM
warranty is. SHI will notify you
if we receive notice from the
OEM that a product is being
recalled. The remedy for a
product recall will be provided
by the OEM.
SHI Comments To Terms And Conditions to BuyBoard
Ref. Customer Terms and Conditions SHI Redline SHI Explanation
the product or the date the service is
completed and accepted by the
Cooperative member.
Vendor shall respond to any
reasonable requests for information
from the Cooperative, its administrator,
or a Cooperative member in regards to
concerns regarding public health or
safety regarding awarded products,
including such documentation as may
be reasonably requested. In the event
of any product recalls affecting
awarded products, as soon as
practicable, Vendor shall notify in
writing both the Cooperative and any
Cooperative members who made
purchases from Vendor for such
recalled products of the recall and
proposed action. At a minimum and
without waiving any other requirements
under law or Cooperative member
purchase order, Vendor shall be
required with respect to purchasing
Cooperative members to take all action
required by law or any greater remedy
as may be offered by Vendor to other
customers with respect to recalled
products, including but not limited to,
prompt replacement and/or refunds.
Vendor shall respond to any reasonable
requests for information from the
Cooperative, its administrator, or a
Cooperative member in regards to
concerns regarding public health or
safety regarding awarded products,
including such documentation as may
be reasonably requested, provided
such information and documentation is
provided to Vendor by the OEM. In the
event of any product recalls affecting
awarded products, as soon as
practicable after Vendor receives notice
from the OEM, Vendor shall notify in
writing both the Cooperative and any
Cooperative members who made
purchases from Vendor for such
recalled products of the recall and
proposed action.
E. Contract
Performance;
13. Disclaimer
of Warranty
and Limitation
of Liability
THE COOPERATIVE AND TASB
(BOTH D/B/A BUYBOARD) DISCLAIM
ANY AND ALL WARRANTIES,
EXPRESS OR IMPLIED, IN REGARD
TO THE AVAILABILITY, ACCURACY,
CONTENT OR ANY OTHER ASPECT
OF ANY INFORMATION, PRODUCT, OR SERVICE FURNISHED UNDER
THE CONTRACT AWARD,
INCLUDING, WITHOUT LIMITATION,
ANY AND ALL IMPLIED
WARRANTIES OF
MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE.
WITH RESPECT TO ANY AND ALL
CAUSES OF ACTION ARISING
UNDER OR RELATED TO THE
CONTRACT, NEITHER THE
COOPERATIVE NOR TASB, NOR
THEIR RESPECTIVE OFFICERS,
BOARD MEMBERS, EMPLOYEES
OR AGENTS, IS LIABLE TO VENDOR UNDER ANY CIRCUMSTANCES FOR
LOST REVENUE, DATA OR
PROFITS, OR FOR ANY INDIRECT,
SPECIAL, INCIDENTAL,
CONSEQUENTIAL OR EXEMPLARY
DAMAGES, EVEN IF THE
COOPERATIVE AND/OR TASB HAS
BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES.
WITHOUT WAIVING ANY GOVERNMENTAL IMMUNITY
PROVIDED BY LAW, IN NO EVENT
WILL THE COOPERATIVE AND/OR
TASB’S TOTAL JOINT LIABILIY TO
VENDOR EXCEED THE AMOUNT OF THE SERVICE FEE PAID BY
VENDOR DURING THE TWELVE
THE COOPERATIVE AND TASB
(BOTH D/B/A BUYBOARD) DISCLAIM
ANY AND ALL WARRANTIES,
EXPRESS OR IMPLIED, IN REGARD
TO THE AVAILABILITY, ACCURACY,
CONTENT OR ANY OTHER ASPECT
OF ANY INFORMATION, PRODUCT,
OR SERVICE FURNISHED UNDER
THE CONTRACT AWARD,
INCLUDING, WITHOUT LIMITATION, ANY AND ALL IMPLIED WARRANTIES
OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE.
WITH RESPECT TO ANY AND ALL
CAUSES OF ACTION ARISING
UNDER OR RELATED TO THE
CONTRACT, NEITHER ,
NOR THEIR RESPECTIVE OFFICERS,
BOARD MEMBERS, EMPLOYEES OR
AGENTS, IS LIABLE TO
SHI has to disclaim warranties
as not every OEM will provide
these warranties on the
products. We cannot
guarantee anything outside of
what an OEM will. We also
require a cap on our liability.
SHI Comments To Terms And Conditions to BuyBoard
Ref. Customer Terms and Conditions SHI Redline SHI Explanation
MONTHS IMMEDIATELY
PRECEEDING THE EVENT GIVING
RISE TO SUCH LIABILITY.
Neither the Cooperative nor TASB is in
any way liable to Vendor for a
Cooperative member’s performance or
nonperformance of the member’s
obligations under the Contract or
Purchase Order.
UNDER ANY
CIRCUMSTANCES FOR LOST
REVENUE, DATA OR PROFITS, OR
FOR ANY INDIRECT, SPECIAL,
INCIDENTAL, CONSEQUENTIAL OR
EXEMPLARY DAMAGES, EVEN IF
HAS BEEN
ADVISED OF THE POSSIBILITY OF
SUCH DAMAGES. WITHOUT
WAIVING ANY GOVERNMENTAL
IMMUNITY PROVIDED BY LAW, IN
NO EVENT WILL THE COOPERATIVE
AND/OR TASB’S TOTAL JOINT
LIABILIY TO VENDOR EXCEED THE
AMOUNT OF THE SERVICE FEE
PAID BY VENDOR DURING THE
TWELVE MONTHS IMMEDIATELY
PRECEEDING THE EVENT GIVING
RISE TO SUCH LIABILITY.
Neither the Cooperative nor TASB is in
any way liable to Vendor for a
Cooperative member’s performance or
nonperformance of the member’s
obligations under the Contract or
Purchase Order.
E. Contract
Performance; 17. Intellectual
Property
Infringement
Without limiting the scope of section
E.16 (Indemnification) of these Terms
and Condition, if any claim is asserted,
or action or proceeding brought against
the Cooperative or a Cooperative
member that alleges that all or any part
of the products supplied by Vendor, in
the form supplied or modified by
Vendor, or its subcontractors pursuant
to Vendor’s sole directions, infringes or
misappropriates any United States
intellectual property, intangible asset,
or other proprietary right, title or interest
(including, without limitation, any copyright or patent or any trade secret
right, title, or interest), or violates any
other contract, license, grant, or other
proprietary right of any third party, the
Cooperative, upon its awareness, shall give Vendor prompt written notice
thereof. Vendor shall defend, and hold
the Cooperative and the Cooperative
member harmless, against any such
claim or action and shall indemnify the
Cooperative and Cooperative member
against any liability, damages and
costs resulting from such claim. In
addition, if, in any such suit arising from
such claim, the continued use of the
product for the purpose intended is
enjoined by any court of competent
Without limiting the scope of section
E.16 (Indemnification) of these Terms and Condition, if any claim is asserted,
or action or proceeding brought against
the Cooperative or a Cooperative
member that alleges that all or any part
of the products supplied
by Vendor, in the form supplied or
modified by Vendor, or its
subcontractors pursuant to Vendor’s
sole directions, infringes or
misappropriates any United States
intellectual property, intangible asset, or
other proprietary right, title or interest
(including, without limitation, any
copyright or patent or any trade secret
right, title, or interest), or violates any other contract, license, grant, or other
proprietary right of any third party, the
Cooperative, upon its awareness, shall
give Vendor prompt written notice
thereof. Vendor shall defend, and hold the Cooperative and the Cooperative
member harmless, against any such
claim or action and shall indemnify the
Cooperative and Cooperative member
against any liability, damages and costs
resulting from such claim. In addition, if,
in any such suit arising from such claim,
the continued use of the
product for the purpose intended is
SHI will indemnify you for
infringement caused by our modification, not by the OEM’s
design.
SHI Comments To Terms And Conditions to BuyBoard
Ref. Customer Terms and Conditions SHI Redline SHI Explanation
jurisdiction, Vendor shall, at its
expense and option, either (a) procure
for the Cooperative member the right to
continue using the product; (b) modify
the product so that it becomes non-
infringing; (c) replace the product or
portions thereof so that it becomes
non-infringing; or (d) allow the
Cooperative member to return the
product and refund the purchase price
(less reasonable depreciation for use.)
enjoined by any court of competent
jurisdiction, Vendor shall, at its expense
and option, either (a) procure for the
Cooperative member the right to
continue using the product; (b)
modify the product so that it
becomes non-infringing; (c) replace the
product or portions thereof so
that it becomes non-infringing; or (d)
allow the Cooperative member to return
the product and refund the
purchase price (less reasonable
depreciation for use.)
E. Contract
Performance;
12. Right of
Setoff
Any indebtedness or obligation owed
by Vendor or Vendor’s affiliates to the
Cooperative may be appropriated and
applied by the Cooperative at any time,
and from time to time, on any
indebtedness or other obligation owed
by the Cooperative to Vendor or
Vendor’s affiliates, whether such
indebtedness or other obligations are
now existing or hereafter arise, and
whether under the Contract or
otherwise. It is further understood and
agreed that this right of setoff is in
addition to, and not in lieu of, any other
right, remedy or recourse which is
available to the Cooperative either at law or equity, and that failure to
exercise such right of setoff in any
instance shall not constitute a waiver of
such right.
Any indebtedness or obligation owed by
Vendor or Vendor’s affiliates to the
Cooperative may be appropriated and
applied by the Cooperative at any time,
and from time to time,
,
on any indebtedness or other obligation
owed by the Cooperative to Vendor or
Vendor’s affiliates, whether such
indebtedness or other obligations are
now existing or hereafter arise, and
whether under the Contract or
otherwise. It is further understood and
agreed that this right of setoff is in
addition to, and not in lieu of, any other
right, remedy or recourse which is
available to the Cooperative either at
law or equity, and that failure to
exercise such right of setoff in any instance shall not constitute a waiver of
such right.
Both parties should agree on
any amounts that are to be
setoff.
12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 ·buyboard.com
Proposal Forms COMM/SVCS v.01.12.2018
L OCATION/AUTHORIZED S ELLER L ISTINGS
If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation,
please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary.
NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders,
and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the
Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms
and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer
Designated Dealer form.
____________________________________________________________________________________________________
Company Name
____________________________________________________________________________________________________
Address
_____________________________________ _________________________ _________________
City State Zip
_________________________________________ _______________________________________
Phone Number Fax Number
____________________________________________________________________________________________________
Contact Person
____________________________________________________________________________________________________
Company Name
____________________________________________________________________________________________________
Address
_____________________________________ _________________________ _________________
City State Zip
_________________________________________ _______________________________________
Phone Number Fax Number
____________________________________________________________________________________________________
Contact Person
Page 18 of 65
SHI Government Solutions
1301 S. MoPac Expwy, Suite 375
Austin TX 78746
(800) 870-6079 (512) 732-0232
Texas Team
SHI International Corp.
290 Davidson Ave.
Somerset NJ 08873
(800) 527-6389 (512) 732-0232
Inside Sales Team
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12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 ·buyboard.com
Proposal Forms COMM/SVCS v.01.12.2018
NATIONAL PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT
In accordance with the Terms and Conditions associated with this Proposal Invitation, a contract awarded under this
Proposal Invitation may be “piggy-backed” by another governmental entity. The National Purchasing Cooperative is an
intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members
throughout the United States. If you agree to be considered for a piggy-back award by the National Purchasing
Cooperative, you agree to the following terms and agree to serve National Purchasing Cooperative members in the states
you have indicated on the State Service Designation form, in your Proposal.
By signing this form, Proposer (referred to in this Agreement as “Vendor”) agrees as follows:
1. Vendor acknowledges that if The Local Government Purchasing Cooperative (“Texas Cooperative”) awards Vendor a
contract under this Proposal Invitation (“Underlying Award”), the National Purchasing Cooperative (“National Cooperative”)
may - but is not required to - “piggy-back” on or re-award all or a portion of that Underlying Award (“Piggy-Back Award”).
By signing this National Cooperative Vendor Award Agreement (“Agreement”), Vendor accepts and agrees to be bound by
any such Piggy-Back Award as provided for herein.
2. In the event National Cooperative awards Vendor a Piggy-Back Award, the National Cooperative Administrator
(“BuyBoard Administrator”) will notify Vendor in writing of such Piggy-Back Award, which award shall commence on the
effective date stated in the Notice and end on the expiration date of the Underlying Award, subject to annual renewals as
authorized in writing by the BuyBoard Administrator. Vendor agrees that no further signature or other action is required of
Vendor in order for the Piggy-Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no
interlineations or changes to this Agreement by Vendor will be binding on National Cooperative, unless such changes are
agreed to by its BuyBoard Administrator in writing.
3. Vendor agrees that it shall offer its goods and services to National Cooperative members at the same unit pricing and
same general terms and conditions, subject to applicable state laws in the state of purchase, as required by the Underlying
Award. However, nothing in this Agreement prevents Vendor from offering National Cooperative members better (i.e.,
lower) competitive pricing and more favorable terms and conditions than those in the Underlying Award.
4. Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service Designation
Form of this Proposal Invitation. Any changes to the states designated on the State Service Designation Form must be
approved in writing by the BuyBoard Administrator.
5. Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of
purchases generated from National Cooperative members through the Piggy-Back Award. Vendor shall remit payment to
National Cooperative on such schedule as it specifies (which shall not be more often than monthly). Further, upon
request, Vendor shall provide National Cooperative with copies of all purchase orders generated from National Cooperative
members for purposes of reviewing and verifying purchase activity. Vendor further agrees that National Cooperative shall
have the right, upon reasonable written notice, to review Vendor’s records pertaining to purchases made by National
Cooperative members in order to verify the accuracy of service fees.
6. Vendor agrees that the Underlying Award, including its General Terms and Conditions, are adopted by reference to the
fullest extent such provisions can reasonably apply to the post-proposal/contract award phase. The rights and
responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to
National Cooperative; and, conversely, the rights and responsibilities that would ordinarily inure to Vendor in the Underlying
Award shall inure to Vendor in this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the
only parties to this Agreement, and that nothing in this Agreement has application to other third parties, including the
Texas Cooperative. In the event of conflict between this Agreement and the terms of the Underlying Award, the terms of
this Agreement shall control, and then only to the extent necessary to reconcile the conflict.
Page 24 of 65
12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 ·buyboard.com
Proposal Forms COMM/SVCS v.01.12.2018
7.This Agreement shall be governed and construed in accordance with the laws of the State of Rhode Island and venue
for any dispute shall lie in the federal district court of Alexandria, Virginia.
8. Vendor acknowledges and agrees that the award of a Piggy-Back Award is within the sole discretion of National
Cooperative, and that this Agreement does not take effect unless and until National Cooperative awards Vendor a Piggy-
Back Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy-Back Award as provided for herein.
WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this
Agreement.
_______________________________________ ___________________________________________
Name of Vendor Proposal Invitation Number
_______________________________________ ___________________________________________
Signature of Authorized Company Official Printed Name of Authorized Company Official
__________________________________
Date
Page 25 of 65
SHI Government Solutions 579-19
Kristina Mann
5/1/2018
12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 ·buyboard.com
Proposal Forms COMM/SVCS v.01.12.2018
FEDERAL AND STATE/PURCHASING COOPERATIVE EXPERIENCE
The Cooperative strives to provide its members with the best services and products at the best prices available from
vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions.
1. Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or
market price during the previous 12-month period or the last fiscal year: $______________. (The period of the 12
month period is _________/_________). In the event that a dollar value is not an appropriate measure of the sales,
provide and describe your own measure of the sales of the item(s).
2. By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the
Cooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items
under equivalent circumstances.
3. Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or in
the past has served, as an awarded vendor. Rows should be added to accommodate as many purchasing
cooperatives as required.
PURCHASING
GROUP
CURRENT
VENDOR?
(Y/N)
FORMER VENDOR (Y/N)? –
IF YES, LIST YEARS
AS VENDOR
AWARDED
COMMODITY
CATEGORY(IES)
1. Federal General Services Administration
2. T-PASS (State of Texas)
3. U.S. Communities Purchasing Alliance
4. National IPA/TCPN
5. Houston-Galveston Area Council (HGAC)
6. National Joint Powers Alliance (NJPA)
7. E&I Cooperative
8. The Interlocal Purchasing System (TIPS)
9. Other
MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS.
CURRENT BUYBOARD VENDORS
If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation, indicate the
discount for your current BuyBoard contract and the proposed discount in this Proposal. Explain any difference between
your current and proposed discounts.
Current Discount (%):_________________________ Proposed Discount (%):________________________
Explanation: _________________________________________________________________________________________
____________________________________________________________________________________________________
Page 26 of 65
NN
NN
NN
NN
NN
NN
NN
YY-
YY-
0%0%
9 years
PACE, ESC Region 19, Choice Partners,
UTSSCA & DIR Avg. 10.6 years
All IT Hardware, Software,
Cloud & Peripherals
All IT Hardware, Software,
Cloud & Peripherals
262,568,006*4/30/2017 4/30/2018
*This total includes BuyBoard sales. Without BuyBoard sales, the
total for other cooperative contracts is $241,729,177.
12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 ·buyboard.com
Proposal Forms COMM/SVCS v.01.12.2018
By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to
make this certification.
________________________________________________
Company Name
_______________________________________
Signature of Authorized Company Official
Page 27 of 65
SHI Government Solutions
___________________________________
Printed Name
Kristina Mann
12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 ·buyboard.com
Proposal Forms COMM/SVCS v.01.12.2018
GOVERNMENTAL REFERENCES
For your Proposal to be considered, you must supply a minimum of five (5) individual governmental entity references. The
Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information
requested below, including the existing price/discounts you offer each customer. The Cooperative may determine whether
prices/discounts are fair and reasonable by comparing prices/discounts stated in your Proposal with the prices/discounts
you offer other governmental customers. Attach additional pages if necessary.
Quantity/
Entity Name Contact Phone# Email Address Discount Volume______
1._________________________________________________________________________________________________
2.__________________________________________________________________________________________________
3.__________________________________________________________________________________________________
4.__________________________________________________________________________________________________
5.__________________________________________________________________________________________________
6.Bastrop County Kevin Unger (512) 581-7181 kevin.unger@co.bastrop.tx.us 0% $578,021/$46,592
7.Lewisville ISD Philip Talbert (972) 350-1805 TalbertPD@lisd.net 0% $419,000/$199,000
Do you ever modify your written policies or standard governmental sales practices as identified in the above chart to give
better discounts (lower prices) than indicated? YES NO If YES, please explain:
_______________________________________________________________________________________________________________
____________________________________________________________________________________________________________
_______________________________________________________________________________________________________________
By signature below, I certify that the above is true and correct and that I am authorized by my company to make
this certification.
________________________________________________
Company Name
________________________________________________
Signature of Authorized Company Official
Page 28 of 65
Last 12 mos.total/
BuyBoard Spend
Magnolia ISD Rodney Leer -
Director of Technology (281) 356-8485 rleer@magnoliaisd.org 0%
0%
0%
0%
0%
$399,362/$57,623
$80,013/$41,832Galveston College Jason Smith (409) 944-1355 jsmith@gc.edu
Nueces County Purchasing Michael Robinson (361) 888-0428 michael.robinson1@nuecesco.com
Abilene ISD Lisa Metcalf -
Director of Purchasing (325) 690-3601 Lisa.Metcalf@abileneisd.org
Texas State University Kimmy Hendley (512) 245-8668 Kf17@txstate.edu
$236,807/$53,212
$68,442/$39,249
1,548,490/$60,677
When SHI obtains additional volume discounts, we are able to provide lower pricing to the customer.
SHI Government Solutions
Kristina Mann_______________________________
Printed Name
CONFIDENTIALCONFIDENTIAL
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Marketing Strategy
SHI Government Solutions supports the State of Texas using an extensive network of local Account
Executives and Technical and Licensing Specialists, all of whom are proficient in supporting education
and government customers. With geographically concentrated territories and dedicated Field Account
Executives responsible for marketing and selling strategies, SHI-GS will ensure that we are effectively
collaborating with all geographies throughout Texas and with all entities at a local level.
At SHI Government Solutions, we understand the importance of marketing the BuyBoard contract and
reaching all eligible customers. We have tremendous experience supporting customers’ needs, and we
understand the unique requirements of procurement organizations. The SHI-GS Account Executives will
share their experience and knowledge with BuyBoard customers, ensuring they have the information,
resources, and products they need.
Upon award of contract, we will create a special edition newsletter for distribution to all existing Texas
contacts, introducing the new contract for SHI as a BuyBoard reseller for IT Software and Hardware and
introducing the members of our State of Texas Account Team. The newsletter will also contain specific
information regarding the manufacturers and products available under the contract, as well as
information on how to obtain quotes and any other needed assistance.
The SHI-GS Account Team uses a variety of methods to market and sell the products that we represent
for BuyBoard, including customer meetings, vendor presentations, trade shows, web seminars, printed
marketing materials, our website for State of Texas customers, and a monthly electronic newsletter. In
addition to frequent one-to-one customer meetings, we also host strategic events with many of the SHI
and Texas Manufacturer Representatives to provide our mutual customers with new product
information, product changes, and industry direction. Additionally, we participate in vendor exhibits at
many events throughout the state, including TAGITM, TASSCC, GTC, TCEA, Regional Education Service
Center technology conferences, and numerous regional events and trade shows.
We make all of this information accessible via a customized State of Texas website, monthly
eNewsletters, and specific marketing fliers for special events, promotions, and important licensing
program changes. These materials are distributed to a list of over 5,000 customers throughout Texas. In
addition to the eNewsletters, we have created numerous printed marketing materials to assist
customers with evaluating the options that are available to help them meet their IT needs.
Some of the marketing-related items that BuyBoard customers can expect to continue receiving and
accessing include:
On-Line Contract Information – SHI posts informational documents on the State of Texas home page at
https://texas.gs.shidirect.com/. BuyBoard documents will include general information about the
contract as well as specific information regarding relevant details, including how to make purchases and
where to obtain support.
Newsletters – SHI creates various informative, monthly newsletters containing information regarding
important contract dates, product releases or changes, Q&A, and upcoming events. Thousands of our
customers in Texas currently receive these newsletters, and we will continue to make them available as
a subscription to anyone who is interested.
Web Seminar Presentations – SHI hosts a series of web seminars covering a variety of topics including
new product announcements, changes to licensing programs for major software OEMs, procurement
and technology trends, and foundational IT information. Webinar schedules are published quarterly, and
historically, our webinars have a regular audience of State of Texas public sector customers. Please
check the events page on our web site https://texas.gs.shidirect.com/ for the most current schedule.
Marketing Documents – SHI creates hundreds of marketing texts for our major manufacturer partners,
all of which are made available to customers through in-person meetings, trade shows, email delivery,
and mail-outs. Marketing documents will include those that we receive from the manufacturers, those
that SHI creates for a general audience, and those that SHI creates specific to State of Texas customers.
SHI Blog – SHI’s blog showcases short news and informational articles to keep our customers up to date
on our services and support as well as on emerging trends in technology. Customers can subscribe to
our blog online here: https://blog.shi.com/.
Social Media – In addition to our blog, SHI utilizes Social Media applications to keep our customers
informed. Customers can get up-to-date information on demand by following SHI on Twitter, LinkedIn,
Facebook and YouTube.
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12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 ·buyboard.com
Proposal Forms COMM/SVCS v.01.12.2018
R EQUIRED F ORMS C HECKLIST
(3OHDVHFKHFN ¥ the following)
Completed: Proposer’s Agreement and Signature
Completed: Vendor Contact Information
Completed: Felony Conviction Disclosure and Debarment Certification
Completed: Resident/Nonresident Certification
Completed: No Israel Boycott Certification
Completed: No Excluded Nation or Foreign Terrorist Organization Certification
Completed: Historically Underutilized Business (HUB) Certification)
Completed: Construction Related Goods and Services Affirmation
Completed: Deviation/Compliance
Completed: Location/Authorized Seller Listings
Completed: Manufacturer Dealer Designation
Completed: Texas Regional Service Designation
Completed: State Service Designation
Completed: National Purchasing Cooperative Vendor Award Agreement
Completed: Federal and State/Purchasing Cooperative Experience
Completed: Governmental References
Completed: Marketing Strategy
Completed: Confidential/Proprietary Information
Completed: Vendor Business Name with IRS Form W-9
Completed: EDGAR Vendor Certification
Completed: Proposal Invitation Questionnaire
Completed: Required Forms Checklist
Completed: Proposal Specification Form with Catalogs/Pricelists
*Catalogs/Pricelists must be submitted with proposal response or response will not be considered.
Page 39 of 65
Proposal Invitation No. 579-19-Technology Equipment, Products, Services and Software
(Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered¹.)
PROPOSAL NOTE
1. Catalogs/Pricelists are required to be submitted with Proposal PROPOSAL SPECIFICATION FORM
Item
No. Short Description Full Description
State Percent (%)
of Discount off
Catalog/Pricelist¹
State Name of
Catalog/Pricelist¹
Exceptions to
Discount
1
Discount (%) Off
Catalog/Pricelist for
Computer Hardware and
Equipment
Please state the discount (%) off catalog/pricelist for Computer
Hardware and Equipment (desktops, laptops, tablets, equipment,
supplies, and related products).Catalog/Pricelist MUST be included or
proposal will not be considered.
______________%
2
Discount (%) Off
Catalog/Pricelist for
Printers, Scanners and
Related Products
Please state the discount (%) off catalog/pricelist for Printers,
Scanners and Related Products.Catalog/Pricelist MUST be included
or proposal will not be considered.
______________%
3
Discount (%) Off
Catalog/Pricelist for
Smart Boards,
Projectors, Document
Cameras and Related
Products
Please state the discount (%) off catalog/pricelist for Smart Boards,
Projectors, Document Cameras and Related Products.
Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
4
Discount (%) Off
Catalog/Pricelist for
Network Hardware and
Related Products
Please state the discount (%) off catalog/pricelist for Network
Hardware and Related Products (servers, routers, switches,
equipment, supplies, and related products).Catalog/Pricelist MUST be
included or proposal will not be considered.
______________%
5
Discount (%) Off
Catalog/Pricelist for
Cabling and Related
Products
Please state the discount (%) off catalog/pricelist for Cabling and
Related Products (equipment, supplies, and related products).
Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
Section I: Equipment, Products, and Supplies
NOTE 1: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or
proposal may not be considered:
0DQXIDFWXUHUVVKDOOEHOLVWHGLQDOSKDEHWLFDORUGHU
9HQGRU¶VPXVWOLVWRQHVSHFLILFSHUFHQWDJHGLVFRXQWIRUHDFK0DQXIDFWXUHUOLVWHG
If a vendor’s response to Proposal Specification Form states “please see attachment sheet,” all manufacturers listed on the attachment sheet must indicate
per manufacturer the line item that correlates to Proposal Specification Form or Vendor’s proposal may not be considered.
Page 40 of 65
0
0
0
0
0
BuyBoard 579-19 (private catalog)
BuyBoard 579-19 (private catalog)
BuyBoard 579-19
(private catalog)
BuyBoard 579-19
(private catalog)
BuyBoard 579-19 (private catalog)
Proposal Invitation No. 579-19-Technology Equipment, Products, Services and Software
(Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered¹.)
PROPOSAL NOTE
1. Catalogs/Pricelists are required to be submitted with Proposal PROPOSAL SPECIFICATION FORM
Item
No. Short Description Full Description
State Percent (%)
of Discount off
Catalog/Pricelist¹
State Name of
Catalog/Pricelist¹
Exceptions to
Discount
6
Discount (%) Off
Catalog/Pricelist for
Digital Signage and
Related Products
Please state the discount (%) off catalog/pricelist for Digital Signage
and Related Products (equipment, supplies, and related products).
Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
7
Discount (%) Off
Catalog/Pricelist for
Technology Supplies and
Related Products
Please state the discount (%) off catalog/pricelist for Technology
Supplies and Related Products.Catalog/Pricelist MUST be included or
proposal will not be considered.
______________%
8
Discount (%) Off
Catalog/Pricelist for
Technology Repair Parts
Please state the discount (%) off catalog/pricelist for Technology
Repair Parts.Catalog/Pricelist MUST be included or proposal will not be
considered.
______________%
9
Discount (%) Off
Catalog/Pricelist for All
Other Technology
Related Products
Please state the discount (%) off catalog/pricelist for All Other
Technology Related Products.Catalog/Pricelist MUST be included or
proposal will not be considered.
______________%
10
Discount (%) Off
Catalog/Pricelist for
Electronic Asset
Recovery and Disposal
Services
Please state the discount (%) off catalog/pricelist for Electronic
Asset Recovery and Disposal Services.Catalog/Pricelist MUST be
included or proposal will not be considered.
______________%
11
Discount (%) Off
Catalog/Pricelist for
Technology Related
Maintenance Agreements
Please state the discount (%) off catalog/pricelist for Technology
Related Maintenance Agreements.Catalog/Pricelist MUST be
included or proposal will not be considered.
______________%
Page 41 of 65
0
0
0
0
0
0
BuyBoard 579-19
(private catalog)
BuyBoard 579-19 (private catalog)
BuyBoard 579-19
(private catalog)
BuyBoard 579-19 (private catalog)
BuyBoard 579-19 (private catalog)
BuyBoard 579-19
(private catalog)
Proposal Invitation No. 579-19-Technology Equipment, Products, Services and Software
(Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered¹.)
PROPOSAL NOTE
1. Catalogs/Pricelists are required to be submitted with Proposal PROPOSAL SPECIFICATION FORM
Item
No. Short Description Full Description
State Percent (%)
of Discount off
Catalog/Pricelist¹
State Name of
Catalog/Pricelist¹
Exceptions to
Discount
12
Discount (%) Off
Catalog/Pricelist for
Admission Ticket
Tracking Software
Please state the discount (%) off catalog/pricelist for Admission
Ticket Tracking Software.Catalog/Pricelist MUST be included or
proposal will not be considered.
______________%
13
Discount (%) Off
Catalog/Pricelist for Bill
Pay Software and
Technology
Please state the discount (%) off catalog/pricelist for Bill Pay
Software and Technology.Catalog/Pricelist MUST be included or
proposal will not be considered.
______________%
14
Discount (%) Off
Catalog/Pricelist for
Business/Office Software
Please state the discount (%) off catalog/pricelist for
Business/Office Software.Catalog/Pricelist MUST be included or
proposal will not be considered.
______________%
15
Discount (%) Off
Catalog/Pricelist for
Desktop/Web Publishing
Software
Please state the discount (%) off catalog/pricelist for Desktop/Web
Publishing Software. Catalog/Pricelist MUST be included or proposal
will not be considered.
______________%
16
Discount (%) Off
Catalog/Pricelist for
Instructional Software
Please state the discount (%) off catalog/pricelist for Instructional
Software.Catalog/Pricelist MUST be included or proposal will not be
considered.
______________%
Section II: Software Products and Services
NOTE 2: Vendor should demonstrate that each software and/or hardware confirms to the accessibility guidelines established by the World Wide Web
Consortium's Web Content Accessibility Guidelines 2.0 (WCAG 2.0). Vendor should demonstrate that each software and/or hardware confirms to the
accessibility guidelines established by Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C.794d), as amended by the Workforce
Investment Act of 1998 (P.L. 105-220), August 7, 1998. Section 508 is the section of the 1973 Rehabilitation Act that states that all electronic and
information technology procured, used, or developed by the federal government after June 25, 2001, must beaccessible to people with disabilities.
Affected technology includes hardware such as copiers, fax machines, telephones, and other electronic devices as well as application software and
websites."
Page 42 of 65
0
0
0
0
0
BuyBoard 579-19 (private catalog)
BuyBoard 579-19 (private catalog)
BuyBoard 579-19
(private catalog)
BuyBoard 579-19 (private catalog)
BuyBoard 579-19 (private catalog)
Proposal Invitation No. 579-19-Technology Equipment, Products, Services and Software
(Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered¹.)
PROPOSAL NOTE
1. Catalogs/Pricelists are required to be submitted with Proposal PROPOSAL SPECIFICATION FORM
Item
No. Short Description Full Description
State Percent (%)
of Discount off
Catalog/Pricelist¹
State Name of
Catalog/Pricelist¹
Exceptions to
Discount
17
Discount (%) Off
Catalog/Pricelist for
Specialty Software
Products
Please state the discount (%) off catalog/pricelist for Specialty
Software Products (school transportation routing software, and
related products). Catalog/Pricelist MUST be included or proposal will not
be considered.
______________%
18
Discount (%) Off
Catalog/Pricelist for
Imaging and Deployment
Software Services
Please state the discount (%) off catalog/pricelist for Imaging and
Deployment Software Services. Catalog/Pricelist MUST be included
or proposal will not be considered.
______________%
19
Discount (%) Off
Catalog/Pricelist for
Cloud Storage, Hosting
and Related Software
Services
Please state the discount (%) off catalog/pricelist for Cloud Storage,
Hosting and Related Software Services. Catalog/Pricelist MUST be
included or proposal will not be considered.
______________%
20
Discount (%) Off
Catalog/Pricelist for
Archive, Email, Data
Migration and Related
Services
Please state the discount (%) off catalog/pricelist for Archive, Email,
Data Migration and Related Services. Catalog/Pricelist MUST be
included or proposal will not be considered.
______________%
21
Discount (%) Off
Catalog/Pricelist for
Software Support
Maintenance Agreements
Please state the discount (%) off catalog/pricelist for Software
Support Maintenance Agreements.Catalog/Pricelist MUST be
included or proposal will not be considered.
______________%
22
Discount (%) Off
Catalog/Pricelist for
Telecommunication
Products (PURCHASE)
Please state the discount (%) off catalog/pricelist for
Telecommunication Products (PURCHASE) (phone systems,
VOIP, smartphones/mobile phones, intercom systems, and related
products).Catalog/Pricelist MUST be included or proposal will not be
considered.
______________%
Section III: Telecommunication Products, and Supplies
Page 43 of 65
0
0
0
0
0
0
BuyBoard 579-19 (private catalog)
BuyBoard 579-19
(private catalog)
BuyBoard 579-19
(private catalog)
BuyBoard 579-19
(private catalog)
BuyBoard 579-19
(private catalog)
BuyBoard 579-19
(private catalog)
Proposal Invitation No. 579-19-Technology Equipment, Products, Services and Software
(Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered¹.)
PROPOSAL NOTE
1. Catalogs/Pricelists are required to be submitted with Proposal PROPOSAL SPECIFICATION FORM
Item
No. Short Description Full Description
State Percent (%)
of Discount off
Catalog/Pricelist¹
State Name of
Catalog/Pricelist¹
Exceptions to
Discount
23
Discount (%) Off
Catalog/Pricelist for
Telecommunication
Products (LEASE)
Please state the discount (%) off catalog/pricelist for
Telecommunication Products (LEASE) (phone systems, VOIP,
smartphones/mobile phones, intercom systems, and related products).
Catalog/Pricelist MUST be included or proposal will not be considered.
______________%
24
Discount (%) Off
Catalog/Pricelist for
Telecommunication
Repair Parts
Please state the discount (%) off catalog/pricelist for
Telecommunication Repair Parts.Catalog/Pricelist MUST be included
or proposal will not be considered.
______________%
25
Discount (%) Off
Catalog/Pricelist for
Telecommunication
Related Maintenance
and/or Service
Agreements
Please state the discount (%) off catalog/pricelist for
Telecommunication Related Maintenance and/or Service
Agreements.Catalog/Pricelist MUST be included or proposal will not be
considered.
______________%
Not to Exceed
Hourly Labor Rate
Detailed
Information on
Hourly Labor Rate
Exceptions to
Hourly Labor
Rate
26
Not to Exceed Hourly
Labor Rate for
Technology Staff
Development and
Training of Equipment,
Software, and Products
Hourly Labor Rate for Technology Staff Development and
Training of Equipment, Software, and Products -- State the Not
to Exceed hourly labor rate for Technology Staff Development and
Training of Equipment, Software, and Products.
$ ___________/Hour
27
Not to Exceed Hourly
Labor Rate for
Installation/Repair
Service of Technology
Equipment and Related
Products
Hourly Labor Rate for Installation/Repair Service of
Technology Equipment and Related Products -- State the Not to
Exceed hourly labor rate for Technology Equipment and Related
Products.
$ ___________/Hour
Section IV: Training, Installation and Repair Service
Page 44 of 65
0
0
0
500
85
Hours are defined as 8am to 5pm Monday - Friday
Hours are defined as 8am to 5pm Monday - Friday
Requests for
service outside
standard hours will be billed at time and a half
Requests for
service outside standard hours will be billed at time
and a halfPrinters not included. Major
OEMs only.
BuyBoard 579-19
(private catalog)
BuyBoard 579-19 (private catalog)
BuyBoard 579-19
(private catalog)
Proposal Invitation No. 579-19-Technology Equipment, Products, Services and Software
(Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered¹.)
PROPOSAL NOTE
1. Catalogs/Pricelists are required to be submitted with Proposal PROPOSAL SPECIFICATION FORM
Not to Exceed
Hourly Labor Rate
Detailed
Information on
Hourly Labor Rate
Exceptions to
Hourly Labor
Rate
28
Not to Exceed Hourly
Labor Rate for Website
Design and Programming
Hourly Labor Rate for Website Design and Programming - State
the Not to Exceed hourly labor rate for Website Design and
Programming.
$ ___________/Hour
29
Not to Exceed Hourly
Labor Rate for All Types
of IT Position(s)
Hourly Labor Rate for All Types of IT Position(s) (Manager,
Supervisor and Service Technician) - State the Not to Exceed hourly
labor rate for all All Types of IT Position(s).
$ ___________/Hour
Section IV: Training, Installation and Repair Service
Page 45 of 65
250
295
CTO expert-level
resource $795/
hour
Hours are defined as
8am to 5pm
Monday - Friday
Hours are defined as 8am to 5pm Monday - Friday
Requests for
service outside standard hours will be billed at
time and a half
Requests for
service outside
standard hours will be billed at time and a half