Exhibit 1-Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: January 9, 2018
SUBJECT
Consider adoption of an ordinance accepting competitive bids and awarding a contract for the supply of
soil, sand, limestone, and aggregate rock for various City of Denton departments; providing for the
expenditure of funds therefor; and providing an effective date (IFB 6608-awarded to the lowest responsive
bidder for each line item, CJA Enterprises, LLP in the four (4) year not-to-exceed amount of $1,500,000).
FILE INFORMATION
This Invitation for Bid (IFB) is for the supply of soil, sand, aggregate, and limestone utilized by various
City departments in the maintenance and new construction of streets, utility lines, street cuts and backfilling
operations. These materials are ordered on an as needed basis.
IFBs were sent to 140 prospective suppliers of this item. In addition, specifications were placed on the
Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Two (2) bids were received. Staff is recommending award to the lowest responsive bidder, for
Section A only as shown on Exhibit 2. No bids were received for Section B and Section C will not be
awarded due to Lhoist North America’s non-acceptance of the City’s contract terms. A new solicitation will
be placed on the market for Sections B and C and presented to Council at a later date.
RECOMMENDATION
Staff recommends award of Section A Items 1-7 and 9-24, to CJA Enterprises LLP in the not-to-exceed
amount of $1,500,000. The contract amount is based upon prior expenditures for similar products.
PRINCIPAL PLACE OF BUSINESS
CJA Enterprises, LLP
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for three (3) additional one (1)
year periods, with all terms and conditions remaining the same.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
FISCAL INFORMATION
Funding for the supply of sand, gravel and aggregate will come from various department operating
accounts. Individual purchase orders will be issued as needed.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision.
The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence;
Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and
Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this
specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Public Infrastructure
Related Goal: 2.1 Optimize resources to improve quality of City Roadways
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance
Exhibit 4: CJA Enterprises LLP Contract
Respectfully submitted:
Karen Smith, 349-8436
Purchasing Manager
For information concerning this acquisition, contact: Robbin Webber at 940-349-7146.