Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: August 17, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with Joe Goddard Enterprises, LLC,
for the preventative maintenance and repair of outdoor early warning sirens for the Fire Department;
providing for the expenditure of funds therefor; and providing an effective date (RFP 7728 - awarded to Joe
Goddard Enterprises, LLC, for three (3) years, with the option for two (2) additional one (1) year extensions,
in the total five (5) year not-to-exceed amount of $639,314.00).
INFORMATION/BACKGROUND
The City of Denton currently controls twenty-two (22) outdoor early warning sirens. The warning system
alerts and notifies citizens in outdoor areas of emergency situations. These situations include but are not be
limited to natural emergencies, transportation accidents involving hazardous materials, emergencies at fixed
facilities, acts of terrorism, or other catastrophic events in which the community needs to be informed
immediately.
The average age of the outdoor warning sirens is 17 years. While the mechanical siren heads are still
functional with routine maintenance, the Fire Department is experiencing more and more outages due to
the old and outdated hardware, software, and circuitry that operate the sirens in emergencies. In the near
future, we will be coming to Council with a proposal to upgrade all of this hardware, software, etc. This
will also include encrypting all of our siren signals and an option to migrate all of the sirens over to solar.
The budgeted amount for this service in Fiscal Year 21-22 is $34,213. Accounts for additional costs such
as siren software/hardware upgrades and additional sirens will be funded from various accounts established
by Finance when these programs are funded.
Year 1 Year 2 Year 3 Year 4 Year 5
Annual Maintenance $22,113 $24,324 $26,756 $29,432 $32,375
Repairs, Battery Replacements, Etc. $12,100 $13,310 $14,641 $16,105 $17,715
Siren Software, Hardware Upgrades, Additional
Sirens, etc.
$290,000 $0 $50,000 $30,000 $30,000
Contingency 5% $16,210 $1,881 $4,570 $3,777 $4,005
Total $340,423 $39,515 $95,967 $79,314 $84,095
5 Year Total $639,314
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Requests for Proposals was sent to 222 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Two (2) proposals were received, references were checked, and proposals were evaluated
based upon published criteria including price, delivery, compliance with specifications, and probable
performance. Based upon this evaluation, Joe Goddard Enterprises, LLC was ranked the highest and
determined to be the best value for the City.
NIGP Code Used for Solicitation: 035, 055, & 340
Notifications sent for Solicitation sent in IonWave: 222
Number of Suppliers that viewed Solicitation in IonWave: 1
HUB-Historically Underutilized Business Invitations sent out: 18
SBE-Small Business Enterprise Invitations sent out: 86
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with Goddard Enterprises, LLC, for the preventative maintenance and repair of outdoor
early warning sirens for the Fire Department, in a three (3) year, with the option for two (2) additional one
(1) year extensions, in the total five (5) year not-to-exceed amount of $639,314.
PRINCIPAL PLACE OF BUSINESS
Joe Goddard Enterprises, LLC
Edmond, OK
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Fire Department Operating and Capital Funds. The City will only pay
for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Lindsey Garrison, 940-349-8844.
Legal point of contact: Marcella Lunn at 940-349-8333.