Exhibit 1 - Agenda Information Sheet - Amendment 5
City of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 14, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a fifth amendment to a Professional Services Agreement between the City of
Denton and Peak Program Value, LLC, amending the contract approved by City Council on October 13,
2020, in the not-to-exceed amount of $696,074.00; amended by Amendments 1-4 approved by Purchasing
and City Council; said fifth amendment to provide preconstruction and construction management services
for the Solid Waste Fleet Maintenance Shop in the expenditure amount of $221,567.00, Denton Municipal
Electric Renovation in the expenditure amount of $271,189.00, and Pre-Construction Estimation Services
in the expenditure amount of $47,500.00; providing for the expenditure of funds therefor; and providing an
effective date (File 7425 – providing for an additional fifth amendment expenditure amount not-to-exceed
$540,256.00, with the total contract amount not-to-exceed $1,782,016.00).
INFORMATION/BACKGROUND
Peak Program Value, LLC (PPV) provided program management services (i.e. cost control, schedule
management, and “best value” strategies) for the preconstruction/construction phases of the Development
Services Building (Daybreak) and the preconstruction phase of the Public Safety Buildings (Police
Headquarters, Police Substation, and Firing Range) projects beginning in 2019. These services were
provided under a Professional Services Agreement that expired on September 30, 2020. Under RFQ 7425,
PPV will provide program management services preconstruction and construction services for large
renovation projects as well as new building planning and construction. These services will be provided
through negotiated not-to-exceed amounts funded through each building’s budget.
The fourth amendment was approved by purchasing for Task Order #7 for coordination and project
management of the Service Center Complex Site Evaluation.
This fifth amendment is for Task Orders #8, for preconstruction estimation services, to assist with a scope
of work and escalation estimates, Task Orders #9 and #10 are for preconstruction and construction services
including schedule and information management, cost management, best value procurement processes, and
City stakeholder management for the Solid Waste Fleet Maintenance Shop (#9), and Denton Municipal
Electric Renovation (#10).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Amendment Task Order Project Approved Date Amount
Task Order #1 Public Safety Buildings City Council 10/13/2020 $ 696,074.00
Amend #1 $ 44,910.00
Task Order #2 City Hall West Renovation Purchasing 2/8/2021 $ 44,910.00
Amend #2 $ -
Task Order #3 Loop 288 Junction City Council 4/8/2021 Pro-Bono
Amend #3 $ 463,985.00
Task Order #4 American Legion Hall
Renovation City Council 6/15/2021 $ 11,380.00
Task Order #5 Service Center Renovation City Council 6/15/2021 $ 331,181.00
Task Order #6 Fleet Maintenance Building
Expansion City Council 6/15/2021 $ 121,424.00
Amend #4 $ 36,791.00
Task Order #7 Service Center Complex
Site Evaluation Purchasing 8/21/2021 $ 36,791.00
Task Order #5 REV 1-
Scope Amendment Purchasing 8/21/2021 $ -
Amend #5 $ 540,256.00
Task Order #8 Project Control Services Proposed – CC $ 47,500.00
Task Order #9 Solid Waste Fleet
Maintenance Shop Proposed – CC $ 221,567.00
Task Order #10 Denton Municipal Electric
Renovation Proposed – CC $ 271,189.00
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 13, 2020, City Council approved a contract with Peak Program Value, LLC, for Task Order #1,
in the not-to-exceed amount of $696,074 (Ordinance 20-1995).
On February 8, 2021, purchasing approved Amendment No. 1, Task Order #2, with Peak Program Value,
LLC, in the not-to-exceed amount of $44,910, for a total not-to-exceed amount of $740,984.
On April 8, 2021, Purchasing approved Amendment No. 2, Task Order #3, with Peak Program Value, LLC,
for pro-bono services, in the total not-to-exceed amount of $740,984.
On June 15, 2021, City Council approved Amendment No. 3, Task Order #4, #5, and #6, with Peak Program
Value LLC, in the not-to-exceed amount of $463,985, for a total not-to-exceed amount of $1,204,969
(Ordinance 21-1126).
On August 21, 2021, Purchasing approved Amendment No. 4, Task Order #7 with Peak Program Value,
LLC, in the not-to-exceed amount of $36,791, for a total not-to-exceed amount of $1,241,760.
On September 13, 2021, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award Amendment No. 5 with Peak Program Value, LLC, for preconstruction and construction
management services for the Solid Waste Fleet Maintenance Shop in the expenditure amount of
$221,567.00, Denton Municipal Electric Renovation in the expenditure amount of $271,189.00, and Pre-
Construction Estimation Services, in a not-to-exceed amount $540,256, for a total amended contract amount
of $1,782,016.
PRINCIPAL PLACE OF BUSINESS
Peak Program Value, LLC
Boulder, CO
ESTIMATED SCHEDULE OF PROJECT
This contract expires on October 12, 2023.
FISCAL INFORMATION
These services will be funded through the corresponding project budgets. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
Task Order #8 is funded through General Government Project Funds dedicated to City Facility Projects.
Task Order #9 is funded through Certificates of Obligation Funds dedicated to Solid Waste Projects.
Task Order #10 is funded through Electric Operations Capital Improvement Program Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Amendment 1
Exhibit 4: Amendment 2
Exhibit 5: Ordinance and Amendment 3
Exhibit 6: Amendment 4
Exhibit 7: LLC Members
Exhibit 8: Ordinance and Amendment 5
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Gray, 940-349-7744.
Legal point of contact: Marcella Lunn at 940-349-8333.