Loading...
Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance ACM: David Gaines DATE: September 14, 2021 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, ratifying the expenditure of funds by the City Manager for the emergency repairs to City-owned buildings that sustained water damage from Winter Storm Uri; and providing an effective date (File 7705 – awarded to GG Contractors, LLC, in the not-to-exceed amount of $1,300,000.00). INFORMATION/BACKGROUND Consecutive days of below-freezing temperatures caused fire sprinkler pipes to burst in City Hall West on February 14, 2021, and the Water Works concession stand on February 18, 2021. Water-damaged flooring, drywall, and ceilings at both locations. Facilities Management began requesting repair quotes the week following the storm on February 22, 2021. Since the surrounding areas were all impacted by Winter Storm Uri, restoration contractors were overwhelmed with work and unable to respond immediately to mitigate both locations. Staff reached out to two local Denton County Historically Underutilized Businesses (HUB) and received responses indicating, they could not begin work at this time. Staff utilized the Sourcewell cooperative contract to engage Job Order Contractor (JOC) facilitator Gordian who selected G2 General Contractors for the remediation efforts. In March of 2021, G2 General Contracts (G2) were able to come onsite to evaluate City Hall West and the Water Works concession stand. The water-damaged materials had begun to deteriorate and tested positive for hazardous materials. Facilities Management staff confirmed that both City Hall West and Water Works concession stand had visible mold growth. Without immediately demolishing the areas impacted by hazardous material growth, it would continue to spread, creating a larger area to remove and further damaging the buildings. Additional materials testing was required for G2 to provide accurate remediation costs, but informal estimates began exceeding the $100,000 threshold and staff initiated a Declaration of Emergency (DOE) document for $350,000 on March 26, 2021. Staff entered Purchase Order 196345 for materials testing at that time. Testing occurred between April 16, 2021, and April 19, 2021, then results were provided on April 22, 2021. Water Works Concession Stand On May 7, 2021, staff received the proposal for remediation of the concession stand from G2 in the amount of $57,390.20. Staff coordinated with Purchasing to amend Purchase Order 196345, G2 received the amended document May 14, 2021, and began work on May 19, 2021. The Water Works concession stand was completely remediated by May 28, 2021. G2 provided a reconstruction proposal on May 24, 2021, for City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com approximately $45,000. Facilities staff and Parks staff discussed the reconstruction schedule and decided to postpone until September 2021. City Hall West On May 18, 2021, staff received the proposal for remediation of City Hall West from G2 in the amount of $592,134.20. Staff coordinated with Purchasing and began updating the DOE to reflect actual costs and received all signatures on June 3, 2021. Staff coordinated with Purchasing to amend Purchase Order 196345, G2 received the amended document on June 8, 2021. At that time, staff discovered the water at City Hall West had been turned back on for landscape irrigation purposes, resulting in additional damage and mold growth to the interior of the building. Staff requested a cost to address the additional mold, to be presented with the DOE ratification. G2 began the initial remediation on June 18, 2021, and on July 9, 2021, G2 discovered additional hazardous materials in the floor float. Staff received updated costs on July 23, 2021, in the amount of $476,109.67. Remediation is expected to conclude in September of 2021. The updated cost at this time is $1,122,634, however, the staff is requesting contingency for a total spend authority of $1,300,000 to ensure any additional unforeseen issues arising during the remaining remediation efforts can be addressed immediately. Pricing obtained through Sourcewell Cooperative Purchasing Network has been competitively bid and meets the statutory requirements of Texas Local Government Code 271.102. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On January 28, 2020, Council approved the interlocal agreement with Sourcewell (Ordinance 20-197). On April 21, 2021, City Manager, City Attorney, Purchasing Manager, and Department Director approved the Declaration of Emergency. On May 18, 2021, City Manager approved a contract with GG Contractors, LLC in the not-to-exceed amount of 57,390.20 for winter weather water damage at the Water Works concession stand. On June 2, 2021, City Manager, City Attorney, Purchasing Manager, and Department Director approved the updated Declaration of Emergency. On August 18, 2021, City Manager approved a contract with GG Contractors, LLC in the not-to-exceed amount of 592,134.20 for winter weather water damage at City Hall West. On August 23, 2021, City Manager approved a first amendment to contract with GG Contractors, LLC for $473,109.67 in the not-to-exceed amount of $1,065,243.87 for additional winter weather water damage at City Hall West. RECOMMENDATION Approve the emergency repairs for appropriate hazardous material abatement, removal, demolition of water damaged areas at City Hall West and Water Works Concessions in the estimated expenditure amount of $1,300,000. PRINCIPAL PLACE OF BUSINESS G2 General Contractors, LLC McKinney, TX ESTIMATED SCHEDULE OF PROJECT Concession Stand - Remediation began May 19, 2021, and concluded May 28, 2021. City Hall West – Remediation began June 18, 2021, and is anticipated to conclude in September of 2021. FISCAL INFORMATION Remediation and repairs are being reimbursed through insurance claims facilitated by Risk Management. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Declaration of an Emergency Exhibit 3: Contract for Water Works Concession Stand Exhibit 4: Contract for City Hall West Exhibit 5: Amendment 1 for City Hall West Exhibit 6: LLC Members Exhibit 7: Ordinance Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Scott Gray, 940-349-7744. Legal point of contact: Marcella Lunn at 940-349-8333.