Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 21, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with NTS Mikedon dba National Trench Safety, LLC,
for the rental of trench and confined space entry safety equipment for the Water Distribution, Wastewater
Collections, and Drainage Departments; providing for the expenditure of funds therefor; and providing an
effective date (RFP 7653 - awarded to NTS Mikedon dba National Trench Safety, LLC, for three (3) years,
with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount
of $350,000.00). The Public Utilities Board recommends approval (6 - 0).
INFORMATION/BACKGROUND
The Water and Wastewater Department is responsible for the maintenance of the water distribution and
wastewater collections infrastructure which consists of over 1,000 miles of underground water and sewer
lines combined. Most of the wastewater infrastructure and some of the water infrastructure are often
installed at considerable depth below the surface. City staff often must dig deep trenches to access these
lines for conducting repairs, replacement, and upgrades. To safely perform work in a trench or confined
space to install, repair, and maintain the water distribution and wastewater collection systems. A vendor is
needed to provide support for the rental, purchase, and repair of this safety equipment.
National Trench Safety, LLC is a trench and confined space safety vendor that supplies safety equipment
for the crews working in trenches and confined spaces. Staff is requesting a five (5) year contract for
$350,000 to support and improve the City’s ongoing effort for safety. The contract will help supplement
the existing safety equipment owned by the Water and Wastewater Department. The contracted amount is
based on a five (5) year historical spend. This contract will be used by Water Distribution, Wastewater
Collections, and Drainage.
Request for Proposals was sent to 107 prospective suppliers, including five (5) Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Two (2) proposals were received, references were checked, and proposals
were evaluated based upon published criteria including price, delivery, compliance with specifications, and
probable performance. Best and Final Offers (BAFO) were requested from the top firm. Based upon this
evaluation, NTS Mikedon dba National Trench Safety, LLC was ranked the highest and determined to be
the best value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 750 - Road and Highway Building
Materials (Not Asphaltic)
Notifications sent for Solicitation sent in IonWave: 107
Number of Suppliers that viewed Solicitation in IonWave: 9
HUB-Historically Underutilized Business Invitations sent out: 11
SBE-Small Business Enterprise Invitations sent out: 43
Responses from Solicitation: 2
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 13, 2021, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with NTS Mikedon dba National Trench Safety, LLC, for the purchase of trench and
confined space entry safety equipment for the Water Distribution, Wastewater Collections, and Drainage
Departments, in a three (3) year, with the option for two (2) additional one (1) year extensions, in the total
five (5) year not-to-exceed amount of $350,000.
PRINCIPAL PLACE OF BUSINESS
NTS Mikedon dba National Trench Safety, LLC
Irving, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Brian Smith, 940-349-7627.
Legal point of contact: Marcella Lunn at 940-349-8333.