Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: October 12, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Whirlix Design, Inc., through the Buy Board
Cooperative Purchasing Network, Contract # 592-19, for shade structures, benches, and park site amenities
for the Parks and Recreation Department; providing for the expenditure of funds therefor; and providing an
effective date (File 7815 - awarded to Whirlix Design, Inc., for one (1) year, with the option for five (5)
additional one (1) year extensions, in the total six (6) year not-to-exceed amount of $2,000,000.00).
INFORMATION/BACKGROUND
The Parks and Recreation Department held over 60 public meetings in the past 24 months. Feedback from
public input has provided the department with valuable information on what the citizens would like in the
City’s Park System. One of the most requested items is to incorporate more shading in new playground
structures and to add shading to existing playgrounds. City Council has also expressed a need for more
shaded areas above and around playground structures. Beyond shade structures, Whirlix provides Parks and
Recreation related site amenities such as benches, exercise equipment, bicycle racks, trash receptacles, and
picnic tables. The department will utilize this cooperative agreement for park amenities along with a formal
solicitation the department conducted for specific amenities, which will be brought forward to Council
approval in the coming weeks. The proposed contract will allow the City to be more agile with its Parks
Construction Projects while providing a wide range of materials and amenities for future projects.
Contract Term Estimated Annual Spend
FY 2021-22 (New or Replacement Items) $325,000
FY 2022-23 (New or Replacement Items) $325,000
FY 2023-24 (New or Replacement Items) $325,000
FY 2024-25 (New or Replacement Items) $325,000
FY 2025-26 (New or Replacement Items) $325,000
FY 2026-27 (New or Replacement Items) $325,000
Contingency $50,000
Total $2,000,000
Whirlix has consistently provided the City with top-rated industry amenities. Their playgrounds from
landscape structures, have had the lowest maintenance costs of any structure in the system as well as
providing the best available warranty, which is 50% longer than most other manufacturers.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Whirlix Design, Inc., for shade structures, benches, and park site amenities for the
Parks and Recreation Department, in a one (1) year, with the option for five (5) additional one (1) year
extensions, in the total six (6) year not-to-exceed amount of $2,000,000.
SUSTAINABILITY MEASURES
A key piece of taking care of our children is ensuring they have a safe, clean environment to grow in.
Whirlix does its part to support the environment by providing eco-friendly products through its partnership
with Landscape Structures and their ISO 14001 certification for environmental sustainability. Whirlix is
committed to policies and practices that best support our environment throughout the manufacturing and
installation process.
ISO14001 specifies the requirements for an environmental management system (EMS) that an organization
can use to enhance its environmental performance and is intended for use by an organization seeking to
manage its environmental responsibilities in a systematic manner that contributes to the environmental
pillar of sustainability.
PRINCIPAL PLACE OF BUSINESS
Whirlix Design, Inc.
Richardson, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for five (5) additional one (1) year
periods, with all terms and conditions remaining the same.
This Buy Board contract expires on September 30, 2022.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Drew Huffman, 940-349-8275.
Legal point of contact: Marcella Lunn at 940-349-8333.