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7425 - Amendment 6 Executed Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: E70E447B-83B9-4D06-BD8C-18A2E6F0D34E PSA Not Applicable Program Mgmt. Svc., Amendment 6, TO 11 7425 Christa Christian OCTOBER 19, 2021 N/A 21-2170 1 SIXTH AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND PEAK PROGRAM VALUE, LLC. PSA 7425 THE STATE OF TEXAS § COUNTY OF DENTON § THIS SIXTH AMENDMENT TO CONTRACT 7425 (“Amendment”) by and between the City of Denton, Texas (“City”) and PEAK PROGRAM VALUE, LLC. (“Consultant”); to that certain contract executed on October 13, 2020, in the original not- to-exceed amount of $696,074.00 (the “Original Agreement”); amended on February 8, 2021 in the additional amount of $44,910.00 aggregating a not-to-exceed amount of $740,984.00 (the “First Amendment”); amended on April 8, 2021 to include task order 3, project controls and City support for The Junction Project, in the additional amount of $0 aggregating a not-to-exceed amount of $740,984.00 (the “Second Amendment”); amended on June 15, 2021 to include task orders 4, 5 and 6, in the additional amount of $463,985.00 aggregating a not-to- exceed amount of $1,204,969.00 (the “Third Amendment”); amended on August 20, 2021 to include Task Order 5, Revision 1 and Task Order 7, in the additional amount of $36,791.00 aggregating a not-to- exceed amount of $1,241,760.00 (the “Fourth Amendment”); amended on September 14, 2021 to include Task Order’s 8, 9 and 10, in the additional amount of $540,256.00 aggregating a not-to- exceed amount of $1,782,016.00 (the “Fifth Amendment”) (collectively, the Original Agreement, the First Amendment, the Second Amendment, The Third Amendment, the Fourth Amendment and the Fifth Amendment are the “Agreement”) for services related to Program Management Services.  WHEREAS, the City deems it necessary to further expand the services provided by Consultant to the City pursuant to the terms of the Agreement, and to provide an additional amount of $216,769.00 with this Amendment, Task Order 11 for an aggregate not-to- exceed amount of $1,998,785.00; and FURTHERMORE, the City deems it necessary to further expand the services provided by Consultant to the City; NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. The additional services described in Exhibit “A” of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the Program Management Services, are hereby authorized to be performed by DocuSign Envelope ID: E70E447B-83B9-4D06-BD8C-18A2E6F0D34E 2 Consultant. For and in consideration of the additional services to be performed by Consultant, the City agrees to pay, based on the cost estimate detail attached as Exhibit “A”, a total fee, including reimbursement for non-labor expenses an amount not to exceed $216,769.00. 2. This Amendment modifies the Agreement amount to provide an additional $216,769.00 for the additional services with a revised aggregate not to exceed total of $1,998,785.00. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Consultant, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date _________________________. “Consultant” PEAK PROGRAM VALUE, LLC.. By: _________________________________ Chris Squadra, Partner “CITY” CITY OF DENTON, TEXAS A Texas Municipal Corporation By: _______________________________ ATTEST: ROSA RIOS, CITY SECRETARY By: _________________________________ AUTHORIZED SIGNATURE, TITLE APPROVED AS TO LEGAL FORM: By: _________________________________ THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: E70E447B-83B9-4D06-BD8C-18A2E6F0D34E Director - Airport & Facilities Scott Gray Facilities Management 10/19/2021 Page 1 of 1 ▪ 4450 Arapahoe ▪ Suite 100 ▪ Boulder CO ▪ 80303 ▪ 303.503.1155 City & Consultant PSA 7425 - Task Order 11 Project Controls + City Support Services – Denton’s Fire Station # 09 Consultant’s Project Scope; Services & Fees; and Project Schedule This Task Order # 11 provides the authorization to proceed with project controls and City support services, under the terms and conditions of Professional Services Agreement # 7425, and as defined in the following attachments: Attachment A – Project Scope Attachment B – Services and Fees Attachment C – Project Schedule CITY OF DENTON, TEXAS OWNER __________________________________ SARA HENSLEY, INTERIM CITY MANAGER ATTEST: ROSA RIOS, CITY SECRETARY BY: _______________________________ PEAK PROGRAM VALUE, LLC “CONSULTANT” __________________________________ BY: Chris Squadra, Its: Partner EXHIBIT A DocuSign Envelope ID: E70E447B-83B9-4D06-BD8C-18A2E6F0D34E City of Denton - Fire Station # 09 Project Charter Updated on 13 AUG 2021 Project Name Fire Station # 09 Address Project Description Airport Fire Station Project Manager Chief Boots Email Phone Client Department Fire Department Client Contact Chief Hedges Email Kenneth.Hedges@cityofdenton.comPhone (940) 349-8830 Initial Project Budget Estimate 10,843,838 Funding Source Certificates of Obligation Bond Election Year (if applicable) Not Applicable Bond Proposition Number Not Applicable Proposed Design Delivery Method Standard Architectural Services Assumes Selected 01 APR 2022 Proposed Construction Delivery Method CMAR Assumes NTP 01 APR 2023 Initial Project Schedule Preconstruction 17 Months Construction 14 Months Construction Phase End Date 01 JUN 2024 Name Organization Project Role Event, Issue Communication Type Frequency DeliverableDescription E. Stakeholder Communications (list all anticipated internal and external communications including project and public meetings ) Responsibilities D. Project Team Roles & Responsibilities (list all key internal and external project team members and associated project responsibilities including participation in public outreach meetings, presentations to Boards & Commissions, etc.) Other Relevant Project Information To be Provided by the CoD C. Project Delivery Method B. Project Information Business Case (justification for initiating a project) To be Provided by the CoD Project Scope Three Bay Fire Station at the Airport Site Background/ History (describe the situation, context of, or history, and include current status of the project) The purpose of this Project Charter is to document initial information and establish processes to ensure that the Project Team works collaboratively and with well defined roles and responsibilities in order to deliver a quality project within scope, budget, and on schedule. The project information provided herein is high-level and used to initiate project planning only. A. General Information Project Charter Facilities Management Department Planning and Construction . To be Provided by the CoD To be Provided by the CoD Purpose, Objective, & Goals (specific project objective that correlates with the issue or opportunity. Objective must relate to at least one issue and include measurable outcomes) 210813 CoD-PPV Project Controls PSA 7425 - TO # 10 DFS9 Exbt A - Project Scope REV 01.00 to CoD (SG+MB)Page 1 of 2 © 2021 Peak Program Value, LLC All rights reserved CoD's PSA # 7425 - Task Order # 11Exhibit A - Project Scope DocuSign Envelope ID: E70E447B-83B9-4D06-BD8C-18A2E6F0D34E City of Denton - Fire Station # 09 Project Charter Updated on 13 AUG 2021 The purpose of this Project Charter is to document initial information and establish processes to ensure that the Project Team works collaboratively and with well defined roles and responsibilities in order to deliver a quality project within scope, budget, and on schedule. The project information provided herein is high-level and used to initiate project planning only. Project Charter Facilities Management Department Planning and Construction . Name Date H. Approvals FacMan Project Manager Client Contact G. Attachments Checklist F. Related Subprojects (describe their relationship and impact on each other ) Preliminary Budget Est. Project Location Map DCM, ACM Signature Facilities Management Department Manager 210813 CoD-PPV Project Controls PSA 7425 - TO # 10 DFS9 Exbt A - Project Scope REV 01.00 to CoD (SG+MB)Page 2 of 2 © 2021 Peak Program Value, LLC All rights reserved DocuSign Envelope ID: E70E447B-83B9-4D06-BD8C-18A2E6F0D34E City & Consultant PSA 7425 - Task Order 11 - Exhibit B Project Controls Scope of Services & Fees - Fire Station # 09 Updated 13 AUG 2021 Printed on 8/13/2021 at 9:36 AM Service Item #Description Fees + Expenses 1.0 Basic Services - Preconstruction Included (If Checked) 1.A Goal-setting, Scheduling & Information Management w/Fees Below 1.0 Project Goals & Implementation Planning ✔ 2.0 Public Private Partnership Ideas Not Applicable 3.0 Communication & Information Management Plan ✔ 4.0 Conceptual Master Project Schedule ✔ 5.0 Conceptual Construction Phasing Plan ✔ 6.0 Detailed Master Project Schedule ✔ 1.B Cost Management w/Fees Below 1.0 Programmatic Construction Cost Estimate – One Scheme Not Applicable 2.0 Programmatic Construction Cost Estimate – Additional Schemes (Each)Not Applicable 3.0 Owner’s Development Budget Validation ✔ 4.0 Conceptual Design Construction Cost Estimate – One Scheme ✔ 5.0 Conceptual Design Construction Cost Estimate – Additional Schemes (Each)✔ 6.0 Cash Flow Prediction ✔ 7.0 50% Schematic Design Construction Cost Estimate (Assumes Single Scheme)✔ 8.0 100% Schematic Design Construction Cost Estimate (Assumes Single Scheme)✔ 9.0 Validation of GC’s Initial Construction Cost Estimate ✔ 10.0 50% Design Development Construction Cost Estimate (Assumes Single Scheme)✔ 11.0 GC’s Estimate Validation at 100% Design Development ✔ 12.0 Validation of the GC’s Proposed Final Guaranteed Maximum Price (GMP)✔ 13.0 Value Engineering, Life Cycle Cost Analysis and Evaluation of New Alternatives ✔ 14.0 Coordination of Furnishings, Fixtures & Equipment (FF&E), IT, AV and Security Budgets ✔ 1.C Best Value Procurement Processes 41,755 1.0 “Owner-friendly” Design Team Selection Strategies ✔ 2.0 Design Team Selection Assistance ✔ 3.0 “Owner-friendly” Contracting Team Selection Strategies ✔ 4.0 Contracting Team Selection Assistance ✔ 5.0 Contractor/Sub Prequals, Solicitation, Bid Analysis & Award Recommendation Validation ✔ 1.D Ongoing Preconstruction Services - 01 SEP 2021 to 01 OCT 2022 17 Months 3,314 per Month 56,346 1.0 Interactive Work Sessions and Meetings Required for Basic Preconstruction Services ✔ Services Duration = Current Project Contract Schedule; Extensions Calc'd at Monthly Rate 98,101 2.0 Alternate 01- Construction Services (at the Option of the City) Included (If Checked) 2.A One Time Tasks - Set Up Project Controls & Information Management Systems Concurrent w/2.B Below 1.0 Cost Management Options Review Completed 2.0 Schedule Management Options Review Completed 3.0 Information Management Options Review Completed 4.0 Set Up the Chosen Systems, Processes & Tools for Tracking:✔ .1 Budgets Against Commitments ✔ .2 Proposed Change Orders ✔ .3 Pending Commitments ✔ .4 GC, Design Team, and Consultant Contract Changes ✔ .5 Contingency Use Log(s)✔ .6 Commitments vs. Budget ✔ .7 Payments vs. Commitments ✔ One Time Tasks - Preconstruction (1.A, 1.B & 1.C) Total Fees for Basic Services - Preconstruction (w/o Reimbursable Expenses) 210813 CoD-PPV Project Controls PSA 7425 - TO # 10 DFS9 Exbt B - Services + Compensation REV 01.00 Precon + Const as Add Alt to CoD (SG+MB)Page 1 of 4 © 2021 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: E70E447B-83B9-4D06-BD8C-18A2E6F0D34E City & Consultant PSA 7425 - Task Order 11 - Exhibit B Project Controls Scope of Services & Fees - Fire Station # 09 Updated 13 AUG 2021 Printed on 8/13/2021 at 9:36 AM Service Item #Description Fees + Expenses 5.0 Set Up Buyout Savings Tracking Process with GC ✔ 6.0 Set Up the Allowances & Furnishings/Equipment Budget Tracking System ✔ 7.0 Review Project Controls Systems with Team ✔ 8.0 Project Controls Systems Training for Architect & Owner Team ✔ Subtotal: One Time Tasks - Set Up Project Controls & Information Management Systems 4,515 2.B Ongoing Project Control Services - Cost, Schedule & Information Management 1.0 Ongoing Cost Management ✔ 2.0 Ongoing Schedule Management ✔ 3.0 Ongoing Information Management ✔ 4.0 Meetings During Construction: .1 Project Executive Monthly .2 Senior Project Manager N/A .3 Project Manager 4X per Month .4 Assistant PM N/A 5.0 Review Project Status & Interview Team Members ✔ 6.0 Read Weekly Meeting Minutes & Status Logs ✔ 7.0 Reporting to Owner 4X per Month 8.0 Review Applications for Payment Monthly:✔ .1 Note Compliance with the Contract and Standards of the Industry ✔ .2 Compare Scheduled/Completed Work vs. Amount Billed ✔ .3 Review Appropriateness of Contingency Reallocations ✔ .4 Validate Proper Documentation of Expenditures ✔ .5 Track Use of Allowances ✔ .6 Track Invoices for Furnishings & Equipment ✔ .7 Confirm Buyout Savings Status ✔ 9.0 Update Owner's Budget ✔ 10.0 Maintain and Update Project Budget Tracking System ✔ 11.0 Publish Monthly Reports wExecutive Summary + Detailed Findings ✔ 12.0 Establish Schedule Tracking Procedures ✔ 13.0 Validate GC’s Proposed Change Requests (up to a Max of 5.0% of GC’s Contract Amount)✔ (5.0% CO Max is Calculated on Contract without City's Owner's Contingency Line Included) (Evaluating & Negotiating COs Above this 5.0% Amount Is An Additional Service) 14.0 Validate Project Turnover, Start-up, Owner Move-in, and Closeout Procedures ✔ Services Duration = Current Project Contract Schedule; Extensions Calc'd at Monthly Rate Below Subtotal: Ongoing Project Control Services - Cost, Schedule & Information Management 14 Months 5,349 per Month 74,887 2.C City Stakeholder Management 14 Months 1,437 /MO 20,116 1.0 Provide Direct Interface with End‐users and Other Stakeholders as Required ✔ 2.0 Maintain a Single Point of Project Contact for the City Team ✔ 3.0 Provide Briefings of Officials, Council, Boards, Commissions, & Ad‐hoc Committees ✔ 4.0 Plan, Coordinate & Lead Project Update Meetings & Status Report Distribution for Above ✔ 5.0 Provide a Public Communication Plan for Neighborhoods & Community‐wide Citizens ✔ 6.0 Assist Staff in Coordination of Ground‐breaking, Announcements & Press Conferences ✔ 7.0 Coordinate Design, Approval & Placement of Project Signage ✔ 7.0 Serve as the City's Point of Contact during Construction ✔ 8.0 Conduct Construction Update Meetings at Construction Sites ✔ 210813 CoD-PPV Project Controls PSA 7425 - TO # 10 DFS9 Exbt B - Services + Compensation REV 01.00 Precon + Const as Add Alt to CoD (SG+MB)Page 2 of 4 © 2021 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: E70E447B-83B9-4D06-BD8C-18A2E6F0D34E City & Consultant PSA 7425 - Task Order 11 - Exhibit B Project Controls Scope of Services & Fees - Fire Station # 09 Updated 13 AUG 2021 Printed on 8/13/2021 at 9:36 AM Service Item #Description Fees + Expenses 2.D Quality Management 14 Months w/Above 1.0 Coordinate Project Close Out, including Obtaining Final As‐Built Plans from Contractor ✔ 2.0 Monitor Construction Progress ✔ 3.0 Advise the City of Any Observations of Non‐Conforming Work or Other Quality Concerns ✔ 4.0 Manage the Geotechnical Investigations and Develop Contracts for Geotechnical Firms ✔ 5.0 Review Results from Geotechnical Investigations ✔ 6.0 Review Contractor's Quality Control Plan ✔ 7.0 Provide Oversight of City's Quality Assurance Plan ✔ 8.0 Review Submittals Prepared by the Contractor & Processed by the Design Team ✔ 9.0 Coordinate City Staff Review of Submittals Where Required ✔ 10.0 Coordinate City Vendors, to Include Security, Data, Telecom, & Move Management ✔ 11.0 Coordinate Furnishings Installation (Furnishings Procurement by Others)✔ 12.0 Coordinate City's Architect's Site Visits & Facilty's Punchlist Distribution/Tracking ✔ 13.0 Monitor Contractor's Completion of Punchlist Items & Architect's Confirmation of Same ✔ 14.0 Coordinate City's Commissioning Consultant's Site Visits & Review Reports ✔ 15.0 Monitor Contractor's Compliance w/Commissioning Consultant's Findings & Final Cx Report ✔ 16.0 Coordinate Turnover of Closeout Documention & Project Information Management System ✔ 17.0 Coordinate City's Architect's 11 Month Warranty Site Visit & Distribution Findings ✔ ✔ 2.E Support Services for Other City Project Management Responsibilities 14 Months w/Above 1.0 Issue “Notices to Proceed” on Appropriate Phases ✔ 2.0 Coordinate TAS Consultant's Site Visit(s) & Review TAS Consultant's Findings ✔ Subtotal - Support Services for Other City Project Management Responsibilties 14 Months w/Above 99,518 3.0 Basic Services - Preconstruction Only 3.1 One Time + Ongoing Preconstruction Services (Assumes 8 Months)98,101 3.3 Reimbursable Expenses for Preconstruction Services (Billed at Actual Cost; 8 Months)12,148 110,248 Basic Services - Construction Only 3.2 One Time + Ongoing Construction Services (Assumes 25 Months)99,518 3.4 Reimbursable Expenses for Construction Services (Billed at Actual Cost; 25 Months)7,003 106,521 Summary of Fees & Expenses Subtotal: Basic Services Only - Preconstruction Fees for Alternate One - Construction Services (w/o Reimbursable Expenses) (at City's Option) Subtotal: Add Alternate One - Construction Services 210813 CoD-PPV Project Controls PSA 7425 - TO # 10 DFS9 Exbt B - Services + Compensation REV 01.00 Precon + Const as Add Alt to CoD (SG+MB)Page 3 of 4 © 2021 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: E70E447B-83B9-4D06-BD8C-18A2E6F0D34E City & Consultant PSA 7425 - Task Order 11 - Exhibit B Project Controls Scope of Services & Fees - Fire Station # 09 Updated 13 AUG 2021 Printed on 8/13/2021 at 9:36 AM Service Item #Description Fees + Expenses 4.0 4.1 Safety Plan and Logistics Coordination Are Solely the Resonsibilty of the Contractor Excluded 4.2 Quality Management of Materials & Installation Are Solely the Resonsibilty of the Contractor Excluded 4.3 Consultant Will Be Performing Onsite Observations, not Continuous or Exhaustive Inspections Excluded 4.4 Consultant Will Not be Held Responsible for Contractor's or Vendor's Nonconforming Work Excluded 4.5 Consultant is Not Responsible for Architect's or Contractor's Failure to Perform Excluded 4.6 Fees for for Architect's or Contractor's Failure to Perform, or Project Delays are Add Services Excluded 4.7 Design, Procurement, and Delivery of Furnishings is by Others Excluded 4.8 Design, Procurement, and Delivery of Security, Data, Telecom Equipment is by Others Excluded 4.9 Services Not Checked in Sections Above (Even if Included In PSA Exhibit A) Are Excluded Excluded Task Order Clarifications & Exclusions 210813 CoD-PPV Project Controls PSA 7425 - TO # 10 DFS9 Exbt B - Services + Compensation REV 01.00 Precon + Const as Add Alt to CoD (SG+MB)Page 4 of 4 © 2021 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: E70E447B-83B9-4D06-BD8C-18A2E6F0D34E = Preconstruction = Construction = Project Initiation Updated 09 AUG 2021 Fire Station # 09 Project Execution Plan TEAMWORK DIVIDES THE EFFORT AND MULTIPLIES THE EFFECT...© 2020 Peak Program Value, LLC All rights reserved Facility Opens; Capture Lessons Learned Conceptual Design & Cost Estimate City Council Approval to Proceed with Phase IV Procure General Contractor Construction Staff Training; Project Clean & Start-Up Prepare Design Documents Finalize Master Budget & Schedule w/ Staff City Council Approval to Proceed with Phase V Progress Estimates & Stakeholder Input Budget Validation & Reconciliation w/ Staff FF&E Installation FF&E Procurement City Council Approval to Proceed with Phase III = City Approval Gateways Stakeholder Fills Out Project Charter Facilities Staff Initiates Project Analysis Site Assessment Facilities Assessment Initial Scope Identification Procure Designer / Engineer Present Recommendations to Staff & Council Staff Review & Approval to Proceed with Phase II Order of Magnitude Budget & Rough Schedule Prioritize Scope Consultant Report Preparation City Stakeholder’s Staff Identify Project Needs Facilities Staff Collaborates w/Stakeholders Assumes Preconstruction Complete on 01 APR 2023 Assumes Construction Complete on 01 JUN 2024 CoD's PSA # 7425 - Task Order # 11Exhibit C - Project Schedule 12 AUG 2021 We are here now. DocuSign Envelope ID: E70E447B-83B9-4D06-BD8C-18A2E6F0D34E Certificate Of Completion Envelope Id: E70E447B83B94D06BD8C18A2E6F0D34E Status: Completed Subject: Please DocuSign: City Council Contract 7425 - Amendment 6, Task Order 11 Source Envelope: Document Pages: 11 Signatures: 8 Envelope Originator: Certificate Pages: 6 Initials: 1 Christa Christian AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Christa.Christian@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 9/28/2021 1:10:02 PM Holder: Christa Christian Christa.Christian@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Christa Christian christa.christian@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 9/28/2021 1:21:29 PM Viewed: 9/28/2021 1:21:40 PM Signed: 9/28/2021 1:22:23 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 9/28/2021 1:22:26 PM Viewed: 9/28/2021 1:23:50 PM Signed: 9/28/2021 1:24:08 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Catherine Clifton, Interim City Attorney City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 68.185.202.16 Sent: 9/28/2021 1:24:10 PM Viewed: 9/28/2021 1:32:32 PM Signed: 9/28/2021 1:48:45 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Chris Squadra csquadra@peakprogramvalue.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 174.197.65.227 Sent: 9/28/2021 1:48:49 PM Viewed: 9/29/2021 8:52:15 AM Signed: 9/29/2021 8:53:13 AM Electronic Record and Signature Disclosure: Accepted: 9/29/2021 8:52:15 AM ID: 93686598-8176-4d92-ad92-54ad0448f8be Signer Events Signature Timestamp Scott Gray scott.gray@cityofdenton.com Director - Airport & Facilities x Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.38.255.16 Sent: 9/29/2021 8:53:15 AM Viewed: 9/29/2021 8:53:54 AM Signed: 9/29/2021 8:54:19 AM Electronic Record and Signature Disclosure: Accepted: 9/29/2021 8:53:54 AM ID: 24796a52-5454-4ea2-b5de-768d1d9b209e Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 9/29/2021 8:54:22 AM Viewed: 10/20/2021 8:05:27 AM Signed: 10/20/2021 8:05:43 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sara Hensley sara.hensley@cityofdenton.com Interim City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.184.119.76 Signed using mobile Sent: 10/20/2021 8:05:47 AM Viewed: 10/20/2021 8:17:35 AM Signed: 10/20/2021 8:17:42 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Rosa Rios rosa.rios@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/20/2021 8:17:45 AM Viewed: 10/20/2021 10:02:53 AM Signed: 10/20/2021 10:05:59 AM Electronic Record and Signature Disclosure: Accepted: 10/20/2021 10:02:53 AM ID: 519b0189-738e-4209-b8a6-0e094bb73c0f In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 9/28/2021 1:22:26 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 9/29/2021 8:54:22 AM Viewed: 9/30/2021 8:18:18 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 10/20/2021 10:06:02 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marissa Barrett marissa.barrett@cityofdenton.com Management Analyst City of Denton Security Level: Email, Account Authentication (None) Sent: 10/20/2021 10:06:02 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 9/28/2021 1:21:29 PM Certified Delivered Security Checked 10/20/2021 10:02:53 AM Signing Complete Security Checked 10/20/2021 10:05:59 AM Completed Security Checked 10/20/2021 10:06:02 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Chris Squadra, Scott Gray, Rosa Rios How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper copies from City of Denton To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Denton To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail, full name, IS Postal Address, telephone number, and account number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows2000? or WindowsXP? Browsers (for SENDERS): Internet Explorer 6.0? or above Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0, NetScape 7.2 (or above) Email: Access to a valid email account Screen Resolution: 800 x 600 minimum Enabled Security Settings: •Allow per session cookies •Users accessing the internet behind a Proxy Server must enable HTTP 1.1 settings via proxy connection ** These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent. Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you.