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Exhibit 2 - Original Ordinance and Contract and Amendments 1- 5ORDINANCE NO.20-1995 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICWAL CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH PEAK PROGRAM VALUE, LLC, A COLORADO LHVIITED LLABniTY COMPANY. FOR PROGRAM MANAGEMENT SERVICES FOR THE CONSTRUCTION PHASE OF THE PUBLIC SAFETY BUILDINGS (POLICE HEADQUARTERS, POLICE SUBSTATION, AND FIRING RANGE) AND ADDITIONAL SERVICES FOR NEW OR RENOVATIONS OF CITY BUILDINGS AS SET FORTH IN THE CONTRACT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFQ 7425 – PROFESSIONAL SERVICES AGREEMENT FOR PROGRAM MANAGEMENT SERVICES AWARDED TO PEAK PROGRAM VALUE, LLC, FOR ONE (1) YEAR, WITH THE OPTION FOR TWO (2) ADDITIONAL ONE (1) YEAR EXTENSIONS, IN THE TOTAL THREE (3) YEAR TERM; APPROVAL OF TASK ORDER # 1 FOR CONSTRUCTION PHASE SERVICES FOR THE PUBLIC SAFETY BUILDINGS IN A NOT TO EXCEED AMOUNT OF $696,074). WHEREAS, Peak Program Value, LLC., the professional services provider (the “Provider”) set forth in this ordinance is being selected as the most highly qualified on the basis of its demonstrated competence and qualifications to perform the proposed professional services; and WHEREAS, the fees under the proposed contract are fair and reasonable and are consistent with and not higher than the recommended practices and fees published by the professional associations applicable to the Provider’s profession and such fees do not exceed the maximum provided by law; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The City Manager is authorized to enter into a professional service contract with Peak Program Value, LLC, for program management services for the construction phase of the Public Safety Buildings (Police Headquarters, Police Substation, and Firing Range) and additional services for new or renovations of City buildings. SECTION 2. The City Manager is authorized to expend funds as required by the attached contract. SECTION 3. The City Council of the City of Denton, Texas, expressly delegates to the City Manager or his designee the authority to take any actions that may be required or permitted to be performed by the City of Denton under this ordinance for program management services for the construction phase of the Public Safety Buildings (Police Headquarters, Police Substation, and Firing Range) and additional services for new or renovations of City buildings. SECTION 4. The findings in the preamble of this ordinance are incorporated herein by reference. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. ?J::::"S c e \v a s )IrI=: eo :i n=1::1•pp1(): 1:a s s:> ] S: :I o ve dTIliTTle: : th IIIIibP \5 r I an I vote a -L] Aye 34 BZ 34 V' 34 Nay Abstain Absent Mayor Chris Watts: Gerard Hudspeth, District 1 : Keely G. Briggs, District 2: Jesse Davis, District 3 : John Ryan, District 4: Deb Armintor, At Large Place 5 : Paul Meltzer, At Large Place 6: PASSED AND APPROVED this the W d,y ,f OdobeK ATTEST: ROSA RIOS, CITY SECRETARY a APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance !" !" 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ŽŵŵĞŶƚƐ EŽƚĞ͗ dŚĞĂďŽǀĞƌĂƚĞƐĚŽŶŽƚŝŶĐůƵĚĞƌĞŝŵďƵƌƐĂďůĞĞǆƉĞŶƐĞƐ;Ğ͘Ő͘ŵŝůĞĂŐĞ͕ƉƌŝŶƚŝŶŐ͕ƐŚŝƉƉŝŶŐ͕ŽƵƚŽĨƚŽǁŶ ƚƌĂǀĞůĞǆƉĞŶƐĞƐ͕ĞƚĐ͘ͿĂŶĚĂƌĞƐƵďũĞĐƚƚŽĞƐĐĂůĂƚŝŽŶĂƚϯ͘ϱйĂŶŶƵĂůůǇ͘ ǆƉĞƌƚǁŝƚŶĞƐƐƚĞƐƚŝŵŽŶǇĂƚƚƌŝĂůĂŶĚͬŽƌĚĞƉŽƐŝƚŝŽŶƐ͕ĂŶĚƚƌŝĂůͬĚĞƉŽƐŝƚŝŽŶƉƌĞƉĂƌĂƚŝŽŶŝƐďŝůůĞĚĂƚĂ ϭ͘ϱŵƵůƚŝƉůŝĞƌŽĨƚŚĞĂďŽǀĞƌĂƚĞƐ͘ ϮϬϬϭϬϯWWs,ŽƵƌůǇZĂƚĞƐϮϬϮϬZsϭϱ͘ϬϬ WĂŐĞϭŽĨϭ ӑϮϬϭϳůůƌŝŐŚƚƐƌĞƐĞƌǀĞĚďǇWĞĂŬWƌŽŐƌĂŵsĂůƵĞ͕>> Exhibit B.1 - Consultant's Compensation Rate Sheet - Hourly Rates for Additional Services (which can also be provided on a lump sum basis as mutually agreed) The Consultant’s attention is directed to the insurance requirements below. It is highly recommended that Consultant confer with their respective insurance carriers or brokers to determine in advance of its proposal or bid submission the availability of insurance certificates and endorsements as prescribed and provided herein. Upon award, all insurance requirements shall become contractual obligations, which the successful Consultant shall have a duty to maintain throughout the course of this contract. 67$1'$5'3529,6,216 Without limiting any of the other obligations or liabilities of the Consultant/Contractor, the Consultant/Contractor shall provide and maintain until the contracted work has been completed and accepted by the City of Denton, Owner, the minimum insurance coverage as indicated hereinafter. As soon as practicable after notification of award, Consultant/Contractor shall file with the Purchasing Department satisfactory certificates of insurance, containing the proposal/bid number and title of the project. Consultant/Contractor may, upon written request to the Purchasing Department, ask for clarification of any insurance requirements at any time; however, Consultants/Contractors are strongly advised to make such requests prior to proposal/bid opening, since the insurance requirements may not be modified or waived after proposal/bid opening unless a written exception has been submitted with the proposal/bid. Consultant/Contractor shall not commence any work or deliver any material until he or she receives notification that the contract has been accepted, approved, and signed by the City of Denton. All insurance policies proposed or obtained in satisfaction of these requirements shall comply with the following general specifications, and shall be maintained in compliance with these general specifications throughout the duration of the Contract, or longer, if so noted: x(DFKSROLF\VKDOOEHLVVXHGE\DFRPSDQ\DXWKRUL]HGWRGREXVLQHVVLQWKH6WDWHRI 7H[DVZLWKDQ$0%HVW&RPSDQ\UDWLQJRIDWOHDVW$RUEHWWHU x$Q\GHGXFWLEOHVRUVHOILQVXUHGUHWHQWLRQVVKDOOEHGHFODUHGLQWKHSURSRVDORUELG,I UHTXHVWHG E\ WKH &LW\ WKH LQVXUHU VKDOO UHGXFH RU HOLPLQDWH VXFK GHGXFWLEOHV RU VHOILQVXUHGUHWHQWLRQVZLWKUHVSHFWWRWKH&LW\LWVRIILFLDOVDJHQWVHPSOR\HHVDQG YROXQWHHUVRUWKH&RQVXOWDQW&RQWUDFWRUVKDOOSURFXUHDERQGJXDUDQWHHLQJSD\PHQWRI ORVVHVDQGUHODWHGLQYHVWLJDWLRQVFODLPDGPLQLVWUDWLRQDQGGHIHQVHH[SHQVHV x/LDELOLW\SROLFLHVVKDOOEHHQGRUVHGWRSURYLGHWKHIROORZLQJ x1DPHDVDGGLWLRQDOLQVXUHGWKH&LW\RI'HQWRQLWV2IILFLDOV$JHQWV (PSOR\HHVDQGYROXQWHHUV x7KDW VXFK LQVXUDQFH LV SULPDU\ WR DQ\ RWKHU LQVXUDQFH DYDLODEOHWRWKH DGGLWLRQDOLQVXUHGZLWKUHVSHFWWRFODLPVFRYHUHGXQGHUWKHSROLF\DQGWKDWWKLV LQVXUDQFHDSSOLHVVHSDUDWHO\WRHDFKLQVXUHGDJDLQVWZKRPFODLPLVPDGHRU VXLWLVEURXJKW7KHLQFOXVLRQRIPRUHWKDQRQHLQVXUHGVKDOOQRWRSHUDWHWR LQFUHDVHWKHLQVXUHU VOLPLWRIOLDELOLW\ x3URYLGHD:DLYHURI6XEURJDWLRQLQIDYRURIWKH&LW\RI'HQWRQLWVRIILFLDOV DJHQWVHPSOR\HHVDQGYROXQWHHUV xCancellation: City requires 30 day written notice should any of the policies described on the certificate be cancelled or materially changed before the expiration date. x6KRXOGDQ\RIWKHUHTXLUHGLQVXUDQFHEHSURYLGHGXQGHUDFODLPVPDGHIRUP &RQVXOWDQW&RQWUDFWRUVKDOOPDLQWDLQVXFKFRYHUDJHFRQWLQXRXVO\WKURXJKRXW WKHWHUPRIWKLVFRQWUDFWDQGZLWKRXWODSVHIRUDSHULRGRIWKUHH\HDUVEH\RQG WKHFRQWUDFWH[SLUDWLRQVXFKWKDWRFFXUUHQFHVDULVLQJGXULQJWKHFRQWUDFWWHUP ZKLFKJLYHULVHWRFODLPVPDGHDIWHUH[SLUDWLRQRIWKHFRQWUDFWVKDOOEHFRYHUHG x6KRXOGDQ\RIWKHUHTXLUHGLQVXUDQFHEHSURYLGHGXQGHUDIRUPRIFRYHUDJHWKDW LQFOXGHVDJHQHUDODQQXDODJJUHJDWHOLPLWSURYLGLQJIRUFODLPVLQYHVWLJDWLRQRU OHJDOGHIHQVHFRVWVWREHLQFOXGHGLQWKHJHQHUDODQQXDODJJUHJDWHOLPLWWKH &RQVXOWDQW&RQWUDFWRU VKDOO HLWKHU GRXEOH WKH RFFXUUHQFH OLPLWV RU REWDLQ 2ZQHUVDQG&RQWUDFWRUV3URWHFWLYH/LDELOLW\,QVXUDQFH x6KRXOG DQ\ UHTXLUHG LQVXUDQFH ODSVH GXULQJ WKH FRQWUDFW WHUP UHTXHVWV IRU SD\PHQWV RULJLQDWLQJ DIWHU VXFK ODSVH VKDOO QRW EH SURFHVVHG XQWLO WKH &LW\ UHFHLYHV VDWLVIDFWRU\ HYLGHQFH RI UHLQVWDWHG FRYHUDJH DV UHTXLUHG E\ WKLV FRQWUDFWHIIHFWLYHDVRIWKHODSVHGDWH,ILQVXUDQFHLVQRWUHLQVWDWHG&LW\PD\ DWLWVVROHRSWLRQWHUPLQDWHWKLVDJUHHPHQWHIIHFWLYHRQWKHGDWHRIWKHODSVH 63(&,),&$'',7,21$/,1685$1&(5(48,5(0(176 All insurance policies proposed or obtained in satisfaction of this Contract shall additionally comply with the following marked specifications, and shall be maintained in compliance with these additional specifications throughout the duration of the Contract, or longer, if so noted: >;@$ *HQHUDO/LDELOLW\,QVXUDQFH *HQHUDO /LDELOLW\ LQVXUDQFH ZLWK FRPELQHG VLQJOH OLPLWV RI QRW OHVV WKDQ 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ertificate Of Completion Envelope Id: E2991B3E19E74F55A3F19382AD0A1224 Status: Completed Subject: Please DocuSign: City Council Contract 7425 Program Management Source Envelope: Document Pages: 28 Signatures: 5 Envelope Originator: Certificate Pages: 6 Initials: 1 Christa Christian AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Christa.Christian@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 10/5/2020 12:53:14 PM Holder: Christa Christian Christa.Christian@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Christa Christian christa.christian@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 10/5/2020 12:58:13 PM Viewed: 10/5/2020 12:58:30 PM Signed: 10/5/2020 12:58:53 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 10/5/2020 12:58:57 PM Viewed: 10/5/2020 1:36:49 PM Signed: 10/5/2020 1:37:19 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mack Reinwand mack.reinwand@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 10/5/2020 1:37:22 PM Viewed: 10/5/2020 1:43:38 PM Signed: 10/5/2020 1:44:25 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Chris Squadra csquadra@peakprogramvalue.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 71.229.204.176 Sent: 10/5/2020 1:44:28 PM Viewed: 10/5/2020 2:14:14 PM Signed: 10/5/2020 3:35:17 PM Electronic Record and Signature Disclosure: Accepted: 10/5/2020 2:14:14 PM ID: 1ff62685-e12e-4e17-8827-8fb682e1f995 Signer Events Signature Timestamp Scott Gray scott.gray@cityofdenton.com Director - Airport, Capital Planning, Facilities x Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/5/2020 3:35:19 PM Viewed: 10/5/2020 3:35:45 PM Signed: 10/5/2020 3:37:41 PM Electronic Record and Signature Disclosure: Accepted: 10/5/2020 3:35:45 PM ID: 47ddb0a3-0266-472c-994a-0cf59fe50980 Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 10/5/2020 3:37:43 PM Viewed: 10/14/2020 10:08:20 AM Signed: 10/14/2020 10:08:52 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Todd Hileman Todd.Hileman@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.184.93.41 Sent: 10/14/2020 10:08:54 AM Viewed: 10/14/2020 10:40:48 AM Signed: 10/14/2020 10:40:54 AM Electronic Record and Signature Disclosure: Accepted: 7/25/2017 11:02:14 AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 Rosa Rios rosa.rios@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/14/2020 10:40:56 AM Viewed: 10/14/2020 10:47:30 AM Signed: 10/14/2020 10:48:25 AM Electronic Record and Signature Disclosure: Accepted: 10/14/2020 10:47:30 AM ID: dc55632f-2612-4cc4-9d0e-df639f804e42 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 10/5/2020 12:58:57 PM Electronic Record and Signature Disclosure: Carbon Copy Events Status Timestamp Not Offered via DocuSign Sherri Thurman sherri.thurman@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Sent: 10/5/2020 3:37:43 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Zolaina Parker Zolaina.Parker@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Sent: 10/14/2020 10:48:27 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Dawn Wilson dawn.wilson@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 10/14/2020 10:48:28 AM Viewed: 10/14/2020 10:49:03 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/14/2020 10:48:28 AM Certified Delivered Security Checked 10/14/2020 10:48:28 AM Signing Complete Security Checked 10/14/2020 10:48:28 AM Completed Security Checked 10/14/2020 10:48:28 AM Payment 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Docusign Transmittal Coversheet File Name Purchasing Contact Contract Expiration DocuSign Envelope ID: B60FF1E1-3FBA-4653-BF6B-8B4380C0B309 10/13/23 7425 Christa Christian 7425 PSA – Amendment #1 Page 1 of 2 FIRST AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND PEAK PROGRAM VALUE, LLC PSA 7425 THE STATE OF TEXAS § COUNTY OF DENTON § THIS FIRST AMENDMENT TO CONTRACT 7425 (“Amendment”) by and between the City of Denton, Texas (“City”) and PEAK PROGRAM VALUE, LLC. (“Consultant”); to that certain contract executed on October 13, 2020, in the original not- to-exceed amount of $696,074.00 (the “Agreement”); for services related to Program Management Services. WHEREAS, the City deems it necessary to further expand the services provided by Consultant to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $44,910.00 with this Amendment for an aggregate not-to-exceed amount of $740,984.00; and FURTHERMORE, the City deems it necessary to further expand the goods/services provided by Consultant to the City; NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. The additional services described in Exhibit “A” of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the Program Management Services, are hereby authorized to be performed by Consultant. For and in consideration of the additional services to be performed by Consultant, the City agrees to pay, based on the cost estimate detail attached as Exhibit “A” a total fee, including reimbursement for non-labor expenses an amount not to exceed $44,910.00. 2. This Amendment modifies the Agreement amount to provide an additional $44,910.00 for the additional services with a revised aggregate not to exceed total of $740,984.00. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. DocuSign Envelope ID: B60FF1E1-3FBA-4653-BF6B-8B4380C0B309 7425 PSA – Amendment #1 Page 2 of 2 IN WITNESS WHEREOF, the City and the Consultant, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date _________________________. “CITY” CITY OF DENTON, TEXAS A Texas Municipal Corporation By: _________________________________ Purchasing Agent “CONSULTANT” PEAK PROGRAM VALUE, LLC. By: _________________________________ CHRIS SQUADRA, PARTNER THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ SCOTT GRAY SIGNATURE PRINTED NAME DIRECTOR OF FACILITIES AND CIP TITLE FACILITIES ADMINISTRATION DEPARTMENT DocuSign Envelope ID: B60FF1E1-3FBA-4653-BF6B-8B4380C0B309 2/8/202102/08/2021 ▪ 4450 Arapahoe ▪ Suite 100 ▪ Boulder CO ▪ 80303 ▪ 303.503.1155 City & Consultant PSA 7245 - Exhibit B.2 - Task Order 02 Project Controls Services – City Hall West Renovation Project Consultant’s Scope of Services and Compensation The following pages specifies the Consultant’s scope of services and compensation. EXHIBIT A DocuSign Envelope ID: B60FF1E1-3FBA-4653-BF6B-8B4380C0B309 ▪ 4450 Arapahoe ▪ Suite 100 ▪ Boulder CO ▪ 80303 ▪ 303.503.1155 I. Consultant’s Scope of Services The Consultant will provide the following services as the base of this proposal: A. Public & Private Tenant Selection Process Implementation Meet with the team, and discuss the process steps for selecting the most qualified, interested and collaborative “for profit” and “non-profit” potential tenants (the “Tenants”) that bring short and long term benefits to the project and the City. Prepare a detailed schedule for this process; meet with the project team to review, discuss and approve this schedule. Work with the City team to initiate this procurement process, and create tools (e.g. RFI, RFQ, and RFP) to assist with their implementation. Assist “behind the scenes” during the Tenants’ selection, answering process questions, analyzing candidates’ technical submittals, and offering third party suggestions when advice is requested. B. Validation of Selected Project Tenants’ Proposed Pro Forma & Fee Structure Work closely with the selected Tenants team to understand their proposed pro forma, schedule, compensation and other deliverables. Validate the Tenants’ proposals for reasonableness and compliance with standards of the industry, and advise the City on PPV’s recommended response. Collaborate with the City and Tenants in two interactive work sessions to reconcile differences (if any) between the Tenants’ proposed pro forma plan, deliverables and compensation and the City’s requirements. C. Design Team Selection Process & Management Meet with the City team, and discuss the process steps for selecting the most qualified design team (the “Architect”) for preparing the construction documents for demolition and removal of the interior finishes in the building now. Prepare a draft schedule showing the milestone dates by phase for this process. Review with the project team, and revise and resubmit until approved by the City. Support the City team through the Architect procurement process. Schedule and facilitate meetings, deliverables (e.g. RFQ and RFP); assist with fee & contract negotiations with the selected Architect. Manage the Architect through preconstruction, up through completion of Construction Documents for demolition. D. Hazardous Materials Assessment Team Selection Process Meet with the City team, and discuss the process steps for selecting the most qualified hazardous materials assessment team (the “HazMat Assessment Firm”) for confirming the existing hazardous material reports are sufficient to meet current requirements. Prepare a draft schedule showing the milestone dates by phase for this process. Review with the project team, and revise and resubmit until approved by the City. DocuSign Envelope ID: B60FF1E1-3FBA-4653-BF6B-8B4380C0B309 Consultant’s Scope of Services & Compensation (continued) January 31, 2021 Support the City team through the HazMat Assessment Firm procurement process. Schedule and facilitate meetings, deliverables (e.g. RFQ and RFP); assist with fee & contract negotiations with the selected HazMat Assessment Firm. Manage the HazMat Abatement Firm up through completion of hazardous material abatement scope documents. E. Hazardous Materials Abatement Contractor Selection Process Meet with the City team and the HazMat Assessment Firm, and discuss the process steps for selecting the most qualified hazardous materials abatement contractor (the “HazMat Abatement Contractor”) for abating the hazardous material identified in the hazardous material abatement scope documents. Prepare a draft schedule showing the milestone dates by phase for this process. Review with the project team, and revise and resubmit until approved by the City. Support the City team through the HazMat Abatement Contractor procurement process. Schedule and facilitate meetings, deliverables (e.g. RFQ and RFP); assist with fee & contract negotiations with the selected HazMat Abatement Contractor. Oversee the HazMat Assessment Firm’s management of the HazMat Abatement Contractor up through completion of hazardous material abatement. F. Demolition Contractor Selection Process Meet with the City team and the Architect, and discuss the process steps for selecting the most qualified demolition contractor (the “Demolition Contractor”) for completing the scope identified in the Architect’s demolition Construction Documents. Prepare a draft schedule showing the milestone dates by phase for this process. Review with the project team, and revise and resubmit until approved by the City. Support the City team through the Demolition Contractor procurement process. Schedule and facilitate meetings, deliverables (e.g. RFQ and RFP); assist with fee & contract negotiations with the selected Demolition Contractor. Collaborate with the Architect to manage the Demolition Contractor up through completion of demolition. G. Information Management Plan Set up and maintain an internet-based, fully accessible information hub for all process participants. Oversee access for both the internal City team as well as external stakeholders; manage file naming standards; and supersede/store outdated files so the most current information is readily visible and accessible. H. Interactive Work Sessions and Meetings Required for Basic Services Above Included Attend interactive work sessions and meetings required (in the opinion of the PPV) for the above deliverables. II. Consultant’s Compensation A. Fees & Reimbursable Expenses Fees for these Basic Services will be $43,785, excluding the cost of reimbursable expenses below. Reimbursable expenses (e.g. travel costs, lodging and subsistence, parking, mileage, and shipping costs) will be billed at cost, and will not exceed $1,125. DocuSign Envelope ID: B60FF1E1-3FBA-4653-BF6B-8B4380C0B309 DCHW – PSA 7245 - Exhibit B.2 - Task Order 02 City Hall West Project Process and Schedule The following page outlines the project process, and the schedule of the Consultant’s services to be provided up to 28 MAY 2021. Fees & reimbursables for extensions of services beyond 28 MAY 2021, through no fault of the Consultant, will be equitably adjusted as mutually agreed in writing by the City and the Consultant. DocuSign Envelope ID: B60FF1E1-3FBA-4653-BF6B-8B4380C0B309 Facilities Staff & PPV Procure Phase One Design Team RFP for Public-Private Partner(s) HazMat Remediation Assessment & Phase One Interview & Select P3 + Non-Profit Partners Procure Full Project Design Team Present Recommendations to Staff & Council Order of Magnitude Budget & Rough Schedule Prioritize Scope = Preconstruction = Construction = Project Initiation Updated 31 JAN 2021 City Hall West Renovation Project Process & Schedule Design Team Prepares Demolition Const Docs TEAMWORK DIVIDES THE EFFORT AND MULTIPLIES THE EFFECT...© 2020 Peak Program Value, LLC All rights reserved City Stakeholder’s Staff Identify Project Needs Facility Opens; Capture Lessons Learned Conceptual Design & Cost Estimate City Council Approval to Proceed with Phase IV Procure General Contractor Construction Staff Training; Project Clean & Start-Up Prepare Design Documents Finalize Master Budget & Schedule w/ Staff City Council Approval to Proceed with Phase V Progress Estimates & Stakeholder Input Budget Validation & Reconciliation w/ Staff FF&E Installation FF&E Procurement City Council Approval to Proceed with Phase III = City Approval Gateways Facilities Staff Collaborates w/Stakeholders Facilities Staff & PPV Procure HazMat Assessment Team Procure Contractor & Demolish Interior Finishes Staff Review & Approval to Proceed with Phase II Procure Remediation Contractor & Abate Building Target Date for this Milestone is 28 MAY 2021; Dates & Services after this TBD, and Not Included in Task Order # 02 DocuSign Envelope ID: B60FF1E1-3FBA-4653-BF6B-8B4380C0B309 Certificate Of Completion Envelope Id: B60FF1E13FBA4653BF6B8B4380C0B309 Status: Completed Subject: ***Purchasing Approval*** 7425 Task Order # 02 - DCHW - Project Control Services Source Envelope: Document Pages: 8 Signatures: 3 Envelope Originator: Certificate Pages: 6 Initials: 1 Christa Christian AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Christa.Christian@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 2/3/2021 9:32:37 AM Holder: Christa Christian Christa.Christian@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Christa Christian christa.christian@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 2/3/2021 9:43:38 AM Viewed: 2/3/2021 9:43:48 AM Signed: 2/3/2021 9:45:38 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 2/3/2021 9:45:40 AM Viewed: 2/3/2021 10:58:05 AM Signed: 2/3/2021 10:59:24 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Chris Squadra csquadra@peakprogramvalue.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 71.229.204.176 Sent: 2/3/2021 10:59:26 AM Viewed: 2/5/2021 5:07:36 PM Signed: 2/5/2021 5:07:51 PM Electronic Record and Signature Disclosure: Accepted: 2/5/2021 5:07:36 PM ID: d6d2f4e6-dc6d-4e07-986e-8f4f22335554 Scott Gray scott.gray@cityofdenton.com Director - Airport, Facilities, Real Estate x Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 2/5/2021 5:07:53 PM Viewed: 2/5/2021 5:08:26 PM Signed: 2/5/2021 5:08:41 PM Electronic Record and Signature Disclosure: Accepted: 2/5/2021 5:08:26 PM ID: d228613d-5450-484b-a392-6aad56e685e8 Signer Events Signature Timestamp Christa Christian christa.christian@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 2/5/2021 5:08:43 PM Viewed: 2/8/2021 8:42:40 AM Signed: 2/8/2021 9:10:19 AM Freeform Signing Electronic Record and Signature Disclosure: Not Offered via DocuSign Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 2/8/2021 9:10:21 AM Viewed: 2/8/2021 10:12:19 AM Signed: 2/8/2021 10:12:27 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Marissa Barrett marissa.barrett@cityofdenton.com Management Analyst City of Denton Security Level: Email, Account Authentication (None) Sent: 2/8/2021 9:10:21 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Chris Squadra csquadra@peakprogramvalue.com Security Level: Email, Account Authentication (None) Sent: 2/8/2021 10:12:28 AM Electronic Record and Signature Disclosure: Accepted: 2/5/2021 5:07:36 PM ID: d6d2f4e6-dc6d-4e07-986e-8f4f22335554 Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 2/8/2021 10:12:28 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/3/2021 9:43:38 AM Certified Delivered Security Checked 2/8/2021 10:12:19 AM Signing Complete Security Checked 2/8/2021 10:12:27 AM Completed Security Checked 2/8/2021 10:12:28 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you. 7425 PSA – Amendment #2 Page 1 of 2 SECOND AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND PEAK PROGRAM VALUE, LLC. PSA 7425 THE STATE OF TEXAS § COUNTY OF DENTON § THIS SECOND AMENDMENT TO CONTRACT 7425 (“Amendment”) by and between the City of Denton, Texas (“City”) and PEAK PROGRAM VALUE, LLC (“CONSULTANT”); to that certain contract executed on October 13, 2020, in the original not-to-exceed amount of $696,074.00 amended on June 19, 2018 in the additional amount of $44,910.00 aggregating a not-to-exceed amount of $740,984.00 (collectively, the Original Agreement and the First Amendment are the “Agreement”) for services related to Program Management Services WHEREAS, the City deems it necessary to further expand the services provided by Consultant to the City pursuant to the terms of the Agreement providing the authorization to proceed with project controls and city support services; and FURTHERMORE, the City deems it necessary to further expand the goods/services provided by Consultant to the City; NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. The additional services described in Exhibit “A” of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the Program Management Services are hereby authorized to be performed by Consultant. For and in consideration of the additional services to be performed by Consultant, the City agrees the Consultant services will be Pro Bono, based on the cost estimate detail. This Amendment modifies the Agreement to provide additional project controls and City support Services. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. DocuSign Envelope ID: 33058C3F-6A16-4B4F-8A9B-35413B0C60BB 7425 PSA – Amendment #2 Page 2 of 2 IN WITNESS WHEREOF, the City and the Consultant, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date _________________________. “Consultant” PEAK PROGRAM VALUE, LLC. By: _________________________________ CHRIS SQUADRA, PARTNER CITY OF DENTON, TEXAS A Texas Municipal Corporation By: _______________________________ CHRISTA CHRISTIAN, CPPB PROCUREMENT AND COMPLIANCE THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: 33058C3F-6A16-4B4F-8A9B-35413B0C60BB 4/8/2021 Scott Gray Facilities Director - Airport, Facilities, Real Estate Page 1 of 1 ▪ 4450 Arapahoe ▪ Suite 100 ▪ Boulder CO ▪ 80303 ▪ 303.503.1155 City & Consultant PSA 7425 - Task Order 03 Project Controls + City Support Services – Loop 288 The Junction Project Consultant’s Project Scope; Services & Fees; and Project Schedule This Task Order # 03 provides the authorization to proceed with project controls and City support services, under the terms and conditions of Professional Services Agreement # 7245, and as defined in the following attachments: Attachment A – Project Scope Attachment B – Services and Fees Attachment C – Project Schedule CITY OF DENTON, TEXAS OWNER __________________________________ SARA HENSLEY, INTERIM CITY MANAGER ATTEST: ROSA RIOS, CITY SECRETARY BY: _______________________________ PEAK PROGRAM VALUE, LLC “CONSULTANT” __________________________________ BY: Chris Squadra ITS: Partner EXHIBIT A DocuSign Envelope ID: 33058C3F-6A16-4B4F-8A9B-35413B0C60BB PSA 7425: Task Order # 03 Attachment A -PROJECT SCOPE ID 21-431 COMMUNITY SERVICES 1 The planning, programming, design analysis, and construction of 909 N. Loop 288 to provide for a co-located day center and overnight shelter. PROJECT PHASES: o Purchase (completed) o Zoning (completed) o Design ◦Phase 1 & 2 (completed) - Schematic Design, Cost Estimates, Design Development ◦Phase 3 (next) –Construction Design and Cost CONSTRUCTION DocuSign Envelope ID: 33058C3F-6A16-4B4F-8A9B-35413B0C60BB ID 21-431 COMMUNITY SERVICES 2 EMERGENCY SHELTER ENHANCED SHELTERPROGRAM SERVICES COMMERCIAL KITCHEN CONCEPTUAL DESIGN DocuSign Envelope ID: 33058C3F-6A16-4B4F-8A9B-35413B0C60BB City & Consultant PSA 7425 - Task Order 03 - Attachment B Project Controls Scope of Services & Fees - Loop 288 - The Junction Updated 04 APR 2021 Printed on 4/4/2021 at 9:42 PM Service Item #Description Fees + Expenses 1.0 Preconstruction 1.A Goal-setting, Scheduling & Information Management Included (If Checked) Pro Bono (No Charge) 1.0 Project Goals & Implementation Plan ✔ 2.0 Public Private Partnership Ideas ✔ 3.0 Communication & Information Management Plan ✔ 4.0 Conceptual Master Project Schedule ✔ 5.0 Conceptual Construction Phasing Plan ✔ 1.B Cost Management Included (If Checked) Pro Bono (No Charge) 1.0 Owner’s Development Budget Validation ✔ 2.0 100% Schematic Design Construction Cost Estimate ✔ 3.0 Validation of GC’s Initial Construction Cost Estimate ✔ 4.0 Architect’s Estimate Validation at 50% Design Development ✔ 5.0 Architect’s Estimate Validation at 100% Design Development ✔ 6.0 Validation of the GC’s Proposed Final Guaranteed Maximum Price (GMP) or Stipulated Sum ✔ 7.0 Value Engineering, Life Cycle Cost Analysis and Evaluation of New Alternatives Excluded 8.0 Coordination of Furnishings, Fixtures & Equipment (FF&E), IT, AV and Security Excluded 1.C Best Value Procurement Processes Included (If Checked) Pro Bono (No Charge) 1.0 “Owner-friendly” Contracting Team Selection Ideas ✔ 2.0 “Owner-friendly” Contracting Team Selection Assistance ✔ 3.0 Subcontractor Prequals, Solicitation, Bid Analysis & Award Recommendation Validation Excluded 1.D Ongoing Preconstruction Services Included (If Checked) Pro Bono (No Charge) 1.0 Interactive Work Sessions and Meetings Required for Basic Preconstruction Services ✔ Services Duration = Current Project Contract Schedule 2.0 Construction 2.A One Time Tasks - Set Up Project Controls & Information Management Systems Included (If Checked) Pro Bono (No Charge) 1.0 Set Up the Cost & Schedule Management Systems, Processes & Tools for Tracking:✔ .1 Uses vs. Sources Budgets ✔ .2 Proposed Change Orders ✔ .3 Commitments vs. Budget ✔ .4 Pending Commitments ✔ .5 Payments vs. Commitments ✔ .6 GC, Design Team, and Consultant Contract Changes ✔ .7 Contingency Use Log(s)✔ 2.0 Set Up Buyout Savings Tracking Process with GC ✔ 3.0 Set Up the Allowances & Furnishings/Equipment Budget Tracking System ✔ 4.0 Review Project Controls Systems with Team ✔ 5.0 Project Controls Systems Training for Architect & Owner Team ✔ Subtotal: One Time Tasks - Set Up Project Controls & Information Management Systems Pro Bono (No Charge) 2.B Ongoing Project Control Services - Cost, Schedule & Information Management Included (If Checked) Pro Bono (No Charge) 1.0 Ongoing Cost Management ✔ 2.0 Ongoing Schedule Management ✔ 3.0 Ongoing Information Management ✔ 01 JAN 2021 to 31 DEC 2021 210404 CoD-PPV Project Controls PSA 7425 - TO # 03 D288 Exbt B - Services + Fees REV 01.00 to CoD (SG+CT)Page 1 of 3 © 2021 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: 33058C3F-6A16-4B4F-8A9B-35413B0C60BB City & Consultant PSA 7425 - Task Order 03 - Attachment B Project Controls Scope of Services & Fees - Loop 288 - The Junction Updated 04 APR 2021 Printed on 4/4/2021 at 9:42 PM Service Item #Description Fees + Expenses 4.0 Meetings During Construction: .1 Project Executive Quarterly .2 Senior Project Manager N/A .3 Project Manager 1X per Month .4 Assistant PM N/A 5.0 Review Project Status & Interview Team Members ✔ 6.0 Read Weekly Meeting Minutes & Status Logs ✔ 7.0 Reporting to Owner 1X per Month 8.0 Review Applications for Payment Monthly:✔ .1 Note Compliance with the Contract and Standards of the Industry ✔ .2 Compare Scheduled/Completed Work vs. Amount Billed ✔ .3 Review Appropriateness of Contingency Reallocations ✔ .4 Validate Proper Documentation of Expenditures ✔ .5 Track Use of Allowances ✔ .6 Track Invoices for Furnishings & Equipment ✔ .7 Confirm Buyout Savings Status ✔ 9.0 Update Owner's Budget ✔ 10.0 Maintain and Update Project Budget Tracking System ✔ 11.0 Publish Monthly Reports wExecutive Summary + Detailed Findings ✔ 12.0 Establish Schedule Tracking Procedures ✔ 13.0 Validate GC’s Proposed Change Requests (up to a Max of 5.0% of GC’s Contract Amount)✔ (5.0% CO Max is Calculated on Contract without City's Owner's Contingency Line Included) (Evaluating & Negotiating COs Above this 5.0% Amount Is An Additional Service) 14.0 Validate Project Turnover, Start-up, Owner Move-in, and Closeout Procedures ✔ Services Duration = Current Project Contract Schedule Subtotal: Ongoing Project Control Services - Cost, Schedule & Information Management Pro Bono (No Charge) Total Fees for Construction Project Controls Services (w/o Reimbursable Expenses)Pro Bono (No Charge) 2.C City Stakeholder Management Pro Bono (No Charge) 1.0 Provide Direct Interface with End‐users and Other Stakeholders as Required ✔ 2.0 Maintain a Single Point of Project Contact for the City Team ✔ 3.0 Provide Briefings of Officials, Council, Boards, Commissions, & Ad‐hoc Committees ✔ 4.0 Plan, Coordinate & Lead Project Update Meetings & Status Report Distribution for Above ✔ 5.0 Provide a Public Communication Plan for Neighborhoods & Community‐wide Citizens ✔ 6.0 Assist Staff in Coordination of Ground‐breaking, Announcements & Press Conferences ✔ 7.0 Coordinate Design, Approval & Placement of Project Signage ✔ 7.0 Serve as the City's Point of Contact during Construction ✔ 8.0 Conduct Construction Update Meetings at Construction Sites ✔ 2.D Quality Management Pro Bono (No Charge) 1.0 Coordinate Project Close Out, including Obtaining Final As‐Built Plans from Contractor Excluded By City Staff 2.0 Monitor Construction Progress ✔ 3.0 Advise the City of Any Observations of Non‐Conforming Work or Other Quality Concerns ✔ 4.0 Manage the Geotechnical Investigations and Develop Contracts for Geotechnical Firms Excluded 5.0 Review Results from Geotechnical Investigations Excluded 6.0 Review Contractor's Quality Control Plan ✔ 7.0 Provide Oversight of City's Quality Assurance Plan ✔ 01 JAN 2022 to 31 DEC 2022 210404 CoD-PPV Project Controls PSA 7425 - TO # 03 D288 Exbt B - Services + Fees REV 01.00 to CoD (SG+CT)Page 2 of 3 © 2021 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: 33058C3F-6A16-4B4F-8A9B-35413B0C60BB City & Consultant PSA 7425 - Task Order 03 - Attachment B Project Controls Scope of Services & Fees - Loop 288 - The Junction Updated 04 APR 2021 Printed on 4/4/2021 at 9:42 PM Service Item #Description Fees + Expenses 8.0 Review Submittals Prepared by the Contractor & Processed by the Design Team ✔ 9.0 Coordinate City Staff Review of Submittals Where Required Excluded By City Staff 10.0 Coordinate City Vendors, to Include Security, Data, Telecom, & Move Management Excluded By City Staff 11.0 Coordinate Furnishings Installation (Furnishings Procurement by Others)Excluded By City Staff 12.0 Coordinate City's Architect's Site Visits & Facilty's Punchlist Distribution/Tracking ✔ 13.0 Monitor Contractor's Completion of Punchlist Items & Architect's Confirmation of Same ✔ 14.0 Coordinate City's Commissioning Consultant's Site Visits & Review Reports ✔ 15.0 Monitor Contractor's Compliance w/Commissioning Consultant's Findings & Final Cx Report ✔ 16.0 Coordinate Turnover of Closeout Documention & Project Information Management System ✔ 17.0 Coordinate City's Architect's 11 Month Warranty Site Visit & Distribution Findings ✔ ✔ 2.E Support Services for Other City Project Management Responsibilities 1.0 Issue “Notices to Proceed” on Appropriate Phases ✔ 2.0 Coordinate TAS Consultant's Site Visit(s) & Review TAS Consultant's Findings ✔ Total Fees for City Support Services (w/o Reimbursable Expenses)Pro Bono (No Charge) Reimbursable Expenses None Total - All Preconstruction + Construction Services Fees + Reimbursables Pro Bono (No Charge) 3.0 Task Order # 03 - Clarifications & Exclusions 1.0 Safety Plan and Logistics Coordination Are Solely the Resonsibilty of the Contractor Excluded 2.0 Quality Management of Materials & Installation Are Solely the Resonsibilty of the Contractor Excluded 3.0 Consultant Will Be Performing Onsite Observations, not Continuous or Exhaustive Inspections Excluded 4.0 Consultant Will Not be Held Responsible for Contractor's or Vendor's Nonconforming Work Excluded 5.0 Consultant is Not Responsible for Architect's or Contractor's Failure to Perform Excluded 6.0 Fees for for Architect's or Contractor's Failure to Perform, or Project Delays are Add Services Excluded 7.0 Design, Procurement, and Delivery of Furnishings is by Others Excluded 8.0 Design, Procurement, and Delivery of Security, Data, Telecom Equipment is by Others Excluded 9.0 Services Not Checked in Sections Above (Even if Included In PSA Exhibit A) Are Excluded Excluded 210404 CoD-PPV Project Controls PSA 7425 - TO # 03 D288 Exbt B - Services + Fees REV 01.00 to CoD (SG+CT)Page 3 of 3 © 2021 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: 33058C3F-6A16-4B4F-8A9B-35413B0C60BB PSA 7245 –Task Order # 03 –Loop 288 Junction Attachment C –Project Schedule ID 21-431 COMMUNITY SERVICES 1 Purchase (COMPLETE 08/20) • Facilities Assessment • Repairs • Security • Scope Zoning (COMPLETE 11/20) •SCPF •Neighbo rhood Meeting Phase 1 & 2 Architect (COMPLETE 02/21) •Schematic Design • Cost Estimates •Design Development Present to City Council • Seek approval to Architect Phase 3 • Rough Budget • Schedule Phase 3 Finalize Documents • Architect Phase 3 • Construction Design and Cost • Finalize Budget & Schedule Phase 4 Bidding •Procure Contractor •Budget Validation •Bids •Permits Phase 5 Constru ction All – 8-10 mo. Facility Open •Substantial Completion – Oct. 2022 •Operational – Dec. 2022 06/2104/05/21 08/21 01/22 12/22 ESTIMATED TIMELINE: DocuSign Envelope ID: 33058C3F-6A16-4B4F-8A9B-35413B0C60BB Certificate Of Completion Envelope Id: 33058C3F6A164B4F8A9B35413B0C60BB Status: Completed Subject: Please DocuSign: 7425 - PSA Amendment 2 .pdf, 210404 CoD PSA 7425 Project Controls - TO # 03 D2... Source Envelope: Document Pages: 9 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Christa Christian AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Christa.Christian@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 4/8/2021 4:26:27 PM Holder: Christa Christian Christa.Christian@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Christa Christian christa.christian@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 4/8/2021 4:29:13 PM Viewed: 4/8/2021 4:29:27 PM Signed: 4/8/2021 4:33:24 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Chris Squadra csquadra@peakprogramvalue.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 71.229.204.176 Sent: 4/8/2021 4:29:13 PM Resent: 4/8/2021 4:33:26 PM Viewed: 4/8/2021 5:34:23 PM Signed: 4/8/2021 5:35:39 PM Electronic Record and Signature Disclosure: Accepted: 4/8/2021 5:34:23 PM ID: c27370b5-c785-4031-8069-334ebb392a7d Scott Gray scott.gray@cityofdenton.com Director - Airport, Facilities, Real Estate x Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 174.234.14.111 Signed using mobile Sent: 4/8/2021 4:29:13 PM Resent: 4/8/2021 5:35:41 PM Viewed: 4/8/2021 4:29:50 PM Signed: 4/8/2021 7:41:11 PM Electronic Record and Signature Disclosure: Accepted: 4/8/2021 4:29:50 PM ID: 8b1b3dcf-2e62-44f4-ab14-0434dec1d076 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Chris Squadra csquadra@peakprogramvalue.com Security Level: Email, Account Authentication (None) Sent: 4/8/2021 7:41:12 PM Electronic Record and Signature Disclosure: Accepted: 4/8/2021 5:34:23 PM ID: c27370b5-c785-4031-8069-334ebb392a7d Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 4/8/2021 7:41:12 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Christine Taylor christine.taylor@cityofdenton.com Director of Procurement and Compliance City of Denton Security Level: Email, Account Authentication (None) Sent: 4/8/2021 7:41:12 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 4/8/2021 7:41:13 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marissa Barrett marissa.barrett@cityofdenton.com Management Analyst City of Denton Security Level: Email, Account Authentication (None) Sent: 4/8/2021 7:41:13 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 4/8/2021 4:29:13 PM Certified Delivered Security Checked 4/8/2021 4:29:50 PM Signing Complete Security Checked 4/8/2021 7:41:11 PM Completed Security Checked 4/8/2021 7:41:13 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE APPROVAL OF A THIRD AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND PEAK PROGRAM VALUE, LLC; AMENDING THE CONTRACT APPROVED BY CITY COUNCIL ON OCTOBER 13, 2020, IN THE NOT-TO-EXCEED AMOUNT OF $696,074.00; AMENDED BY AMENDMENTS 1 AND 2 APPROVED BY PURCHASING; SAID THIRD AMENDMENT TO PROVIDE PROGRAM MANAGEMENT SERVICES FOR THE AMERICAN LEGION HALL RENOVATION AND EXPANSION IN THE EXPENDITURE AMOUNT OF $11,380.00, SERVICE CENTER RENOVATION IN THE EXPENDITURE AMOUNT OF $331 ,181.00, AND FLEET MArNTENANCE BUILDING EXPANSION IN THE EXPENDITURE AMOUNT OF $121,424.00; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFQ 7425 – PROVIDING FOR AN ADDITIONAL THIRD AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $463,985.00, WITH THE TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $1,204,969.00). WHEREAS, on October 13, 2020, by Ordinance No. 20- 1995, the City awarded a contract to Peak Program Value, LLC in the amount of $696,074.00 for program management services for the construction phase of the Public Safety Buildings (Police Headquarters, Police Substation, and Firing Range) and additional services for new or renovations of City buildings; and WHEREAS, on February 8, 202 1, the City awarded a First Amendment to Peak Program Value, LLC in the amount of $44,910.00 for program management services for the City Hall West Renovation project, and WHEREAS, on April 8, 2021, the City awarded a Second Amendment to Peak Program Value, LLC for pro-bono project controls and support services on the Loop 288 Junction Project, and WHEREAS, the additional fees under the proposed Third Amendment are fair and reasonable and are consistent with, and not higher than, the recommended practices and fees applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The Third Amendment, increasing the amount of the contract between the City and Peak Program Value, LLC, which is on file in the office of the Purchasing Agent, in the amount of Four Hundred Sixty-Three Thousand Nine Hundred Eighty-Five and 00/100 $463,985.00) Dollars, is hereby approved, and the expenditure of funds therefor is hereby authorized in accordance with said amendment which shall be attached hereto. The total contract amount increases to $1,204,969.00. SECTION 2. This ordinance shall become effective immediately upon its passage and approval. The motion to ap2rove this ordinance seconded by3es S Q th\J iS following vote []z - a: made by Pc/ko t me jtze< and ' This ordinance was passed and approved by the Aye Nay Abstain Absent Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck. District 2: Jesse Davis. District 3 : Alison Maguire, District 4: Deb Armintor, At Large Place 5 : Paul Meltzer, At Large Place 6: J-./a .,/ \,/ PASSED AND APPROVED this the IS a day of 2021 GERARD HUDSPETH, MAYOR ATTEST: ROSA RIOS, CITY SECRETARY bIll BIll tIff APPROVED AS TO LEGAL FORM: CATHERINE CLIFTON, INTERIM CITY ATTORNEY \NuW£\ \JU\\\BY Digitally signed by MaKella Lunn DN: dc=com, dc=cityofdenton. dc=cc>dad, ou=apartment Users and Groups, ou=General C3cwernment, ou=Legal, a\=Marcella Lunn, email=Marcella.Lunn@cityofdent on.com Date: 202 1.05.26 14:2351 -05'00' DocuSign Envelope ID: 55A43EIF-00674C3B-A703z15C5A2BF5B8C DENTON Docusign City Council Transmittal Coversheet PSA 1 7425 File Name Program Management Servlces, Amendment 3 Purchasing Contact Christa Chrls tian City Council Target Date JUNE 15’ 2021 App1 i cab1 ePiggy Back Option NOt Contract Expiration Ordinance N/A 21-1126 DocuSign Envelope ID: 55A43EIF-00674C3B-A703Jj5C5A2BF5B8C THIRD AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND PEAK PROGRAM VALUE, LLC. PSA 7425 THE STATE OF TEXAS § §COUNTY OF DENTON THIS THIRD AMENDMENT TO CONTRACT 7425 (“Amendment”) by and between the City of Denton, Texas (“City”) and PEAK PROGRAM VALUE, LLC. (“Consultant“); to that certain contract executed on October 13, 2020, in the original not- to-exceed amount of $696,074.00 (the “Original Agreement”); amended on February 8, 2021 in the additional amount of $44,910.00 aggregating a not-to-exceed amount of $740,984.00 (the “First Amendment”); amended on April 8, 2021 to include task order 3, project controls and City support for The Junction Project, in the additional amount of $0 aggregating a not-to-exceed amount of $740,984.00 (the “Second Amendment”); (collectively, the Original Agreement, the First Amendment and the Second Amendment, are the “Agreement”) for services related to Program Management Services. WHEREAS, the City deems it necessary to further expand the services provided by Consultant to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $463,985.00 with this Amendment (task orders 4, 5 and 6) for an aggregate not-to-exceed amount of $1,204,969.00; and FURTHERMORE, the City deems it necessary to further expand the services provided by Consultant to the City; NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1.The additional services described in Exhibit “A“ of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the Program Management Services, are hereby authorized to be performed by Consultant. For and in consideration of the additional services to be performed by Consultant, the City agrees to pay, based on the cost estimate detail attached as Exhibit “A”, a total fee, including reimbursement for non-labor expenses an amount not to exceed $463,985.00. 7425 PSA – Amendment #3 Page 1 of 2 DocuSign Envelope ID: 55A43EIF-0067z}C3B-A703z15C5A2BF5B8C 2. This Amendment modifies the Agreement amount to provide an additional $463,985.00 for the additional services with a revised aggregate not to exceed total of $ 1 ,204,969.00. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Consultant, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date 06/15/2021 “Consultant” “CITY” PEAK PROGRAM VALUE, LLC.. CITY OF DENTON, TEXAS A Texas Municipal Corporation AUTHORIZED SIGNATURE, TITLE APPROVED AS TO LEGAL FORM: E INTERIM CITY MANAGER ATTEST: ROSA RIOS, CITY SECRETARYDocuSigned by: ~: IA~„„hL„„" CATHERINE CLIFTON, INTERIM CITY By: A1–rORN EY 'DocuSigned by: R&nRt% THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. Scott Gray SIGNATURE PRINTED NAME DIrector - Airport & Fac111tles TITLE Fac11 1 ties Management DEPARTMENT 7425 PSA – Amendment #3 Page 2 of 2 DocuSign Envelope ID: 55A43EIF-O0674CT#tf£Re==HCrDH 7425 - Task Order 04 upd,t,d 16 APR 2021 Project Controls Scope of Services & Fees - American Foreign Legion Reno & Expansion ""A'"“"-0” "’19 "’ Service Item # 1.0 2.0 Description Preconstruction Construction iFTiMe Checked 2.A One Time Tasks - Set Up Project Controls & Information Management Systems Excluded ExcludedSubtotal: One Time Tasks v Set Up Project Controls & Information Management Systems 2.B Ongoing Project Control Services - Cost, Schedule & Information Management 1.0 2.0 3.0 4.0 1 2 3 4 5.0 6.0 7.0 8.0 1 .2 3 .4 .5 .6 .7 9.0 10.0 11.0 12.0 13.0 Ongoing Cost Management Ongoing Schedule Management Ongoing Information Management Meetings During Construction: Project Executive Senior Project Manager Project Manager Assistant PM Review Project Status & Interview Team Members Read Weekly Meeting Minutes & Status Logs Reporting to Owner Review Applications for Payment Monthly Note Compliance with the Contract and Standards of the Industry Compare Scheduled/Completed Work vs. Amount Billed Review Appropriateness of Contingency Reallocations Validate Proper Documentation of Expenditures Track Use of Allowances Track Invoices for Furnishings & Equipment Confirm Buyout Savings Status Update Owner's Budget Maintain and Update Project Budget Tracking System Publish Monthly Reports wExecutive Summary + Detailed Findings Establish Schedule Tracking Procedures Validate GC’s Proposed Change Requests (UP to a Max of 5.0% of GC’s Contract Amount) (5.0% CO Max is Calculated on Contract without City's Owner's Contingency Line Included (Evaluating & Negotiating COs Above this 5.0% Amount is An Additional Service) Validate Project Turnover, Start-up, Owner Move-in, and Closeout Procedures Excluded 4X per Month N/A N/A Ja 4X per Month Excluded 14.0 J Subtotal: Ongoing Project Control Services - Cost, Schedule & Information Management 4 Months 2,470 per Month 9,880 9,880Total Fees for Construction Project Controls Services (w/o Reimbursable Expenses) 2.C City Stakeholder Management w/Above 1.0 Provide Direct Interface with End-users and Other Stakeholders as Required J J J J J 2.0 Maintain a Single Point of Project Contact for the City Team 3.0 4.0 5.0 6.0 7.0 7.0 8.0 Provide Briefings of Officials, Council, Boards, Commissions, & Ad-hoc Committees Plan, Coordinate & Lead Project Update Meetings & Status Report Distribution for Above Provide a Public Communication Plan for Neighborhoods & Community-wide Citizens Assist Staff in Coordination of Ground.breaking, Announcements & Press Conferences Not Applicable Coordinate Design, Approval & Placement of Project Signage Serve as the City's Point of Contact during Construction Not Applicable J JConduct Construction Update Meetings at Construction Sites Quality Management w/Above 210416 CoDPPV PajM Cmbob PSA 7425 - TO # C14 DAFL S+vim TemNale REV 01.00 b Cd> (SG+MB)Page 1 of 2 © 2020 Peak Program Vain. LLC Al Rights Reserved DocuSign Envelope ID: 55A43EIF-O0674CT iKEfRee:R?croft 7425 - Task Order 03 - Exhibit B Updated 16 APR 2021 Project Controls Scope of Services & Fees - American Foreign Legion Reno & Expansion ""“ '"'"~202' “’” AM Description 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 10.0 11.0 12.0 13.0 14,0 15.0 16.0 17.0 Coordinate Project Close Out, including Obtaining Final As-Built Plans from Contractor Monitor Construction Progress Advise the City of Any Observations of Non-Conforming Work or Other Quality Concerns Manage the Geotechnical Investigations and Develop Contracts for Geotechnical Firms Review Results from Geotechnical Investigations Review Contractor’s Quality Control Plan Provide Oversight of City's Quality Assurance Plan Review Submittals Prepared by the Contractor & Processed by the Design Team Coordinate City Staff Review of Submittals Where Required Coordinate CIty Vendors, to Include Security, Data, Telecom, & Move Management Coordinate Furnishings lnstallation (Furnishings Procurement by Others) Coordinate City's Architect's Site Visits & Facilty's Punchlist DistributionfTracking Monitor Contractor's Completion of Punchlist Items & Architect's Confirmation of Same Coordinate City's Commissioning ConsultanFs Site Visits & Review Reports Monitor Contractor's Compliance w/Commissioning Consultant's Findings & Final Cx Report Coordinate Turnover of Closeout Documention & Project Information Management System Coordinate City's Architect's 11 Month Warranty Site Visit & Distribution Findings Not Applicable Not Applicable J J Not Applicable Not Applicable J J J J Not Applicable Not Applicable 2.E Support Services for Other City Project Management Responsibilities Issue "Notices to Proceed” on Appropriate Phases Coordinate TAS Consultant's Site Visit(s) & Review TAS Consultant's Findings Not Applicable Not Applicable Subtotal - Support Services for Other City Project Management Responsibilties w/Above Total Fees for City Support Services (w/o Reimbursable Expenses) Reimbursable Expenses (Billed at Actual Cost; Assumes 16 Months) Total . Construction Services Fees + Reimbursables w/Above 1 ,500 11 ,380 3.0 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 Task Order # 04 - Clarifications & Exclusions ma ;RmI Gmii;ty of the Contractor Consultant is Not Responsible for Architect's or Contractor's Failure to Perform Design, Procurement, and Delivery of Furnishings is by Others Services Not Checked in Sections Above (Even if Included in PSA Exhibit A) Are Excluded Exctudme Excluded Excluded Excluded Excluded Excluded Excluded Excluded Excluded 210416 coaPPV P,quI Cv,bob PSA 7425 - TO # 04 DAFL SVYlm TnWare REV 01,C>0 U CoD (SG+MB)Page 2 of 2 © 2020 Peak Program Value. LLC Al Rights Reserved DocuSign Envelope ID: 55A43EIF-00674C3B-A70345C5A2BF5B8C JPA Peak Program Value, LLC • 4450 Arapahoe • Suite 100 • Boulder CO • 80303 • 303.503.1155 City & Consultant PSA 7425 - Task Order 05 Project Controls + City Support Services – Service Center Renovation Consultant’s Project Scope; Services & Fees; and Project Schedule This Task Order # 05 provides the authorization to proceed with project controls and City support services, under the terms and conditions of Professional Services Agreement # 7425, and as defined in the following attachments: Attachment A – Project Scope Attachment B – Services and Fees Attachment C – Project Schedule CITY OF DENTON, TEXAS OWNER DocuSigned by: I SMA A%& 5236DB29627Q423 SARA HENSLEY, INTERIM CITY MANAGER ArrEST: ROSA RIOS, CITY SECRETARY /'-••••••Dcx:uSigned by: OdEpIy1b R&rh1LBY: \--lcscA8c5Er75493 PEAK PROGRAM VALUE, LLC “CONSULTANT” BY: Chris Squadra ITS: Partner Page 1 of 1 T 20 caR !/z)byaCO<LULOC g T I I I r?)aaa)@(g !!!! \ B0C I I rEF i _ ii + 82gEa)(aaBCO g;c nEO £0g)a 88 =1:E gHOjgcca 8 igs % 'I gg LItI Z < CDa0 E Z0 C/).J LLI Z al a O 0r\Iaa\IR i El a Q i $Bjlola g'}{ g ) : gD gB ${E U 1F:n !!Eg:i i i-I I I N }\ \ \ i I I I;-1’ I Jd a)C/)r)CD}- gg+a $a s/)Ea£8 LB !h.nc0E: e I IFI I;1 I le \j 0-J<La( I....-$ cr)nc IL.i ! li li It it E i i I i g LL == IZ i [:Z'A In S !! W-W\Ann= \ !!!i F $ $ g i ; ! g i [> CD0 a }- -J ZI C) LLI rY’ LU}- < B LLIt- C/) < B C/) LLI C) QC LU C/) > ad OC LU1- < B C/)LUF --1F3 DocuS'gn EnveIQpe ID: 55A43EIF-C)0674C3L59efl:teEReCro„ 7425 - Task Order 05 - Exhibit B Project Controls Scope of Services & Fees - Service Center Renovation Updated 11 MAY 2021 Printed on 5/1 1/2021 at 3:16 PM Service Item #Description 8.0 e ntrols Systems Training for Architect & Owner Team 7 Subtotal: One Time Tasks - Set Up Project Controls & Information Management Systems 7,770 2.B Ongoing Project Control Services - Cost, Schedule & Information Management Ongoing Cost Maa Ongoing Schedule Management Ongoing Information Management Meetings During Construction: Project Executive Senior Project Manager Project Manager Assistant PM Review Project & Read Weekly Meeting Minutes & Status Logs Reporting to Owner Review Applications for Payment MonthD: Note Compliance with the Contract and Standards of the Industry Compare Scheduled/Completed Work vs. Amount Billed Review Appropriateness of Contingency Reallocations Validate Proper Documentation of Expenditures Track Use of Allowances Track Invoices for Furnishings & Equipment Confirm Buyout Savings Status Update Owner’s Budget Maintain and Update Project Budget Tracking System Publish Monthly Reports wExecutive Summary + Detailed Findings Establish Schedule Tracking Procedures Validate GC's Proposed Change Requests (UP to a Max of 5:6%iAM (5.0% CO Max is Calculated on Contract without City's Owe gm (Evaluating & Negotiating COs Above this 5.0% Amount is An Additional Service) Validate Project Turnover. Start-up, Owner Move.in, and Closeout Procedures Services Duration = Current Project Contract Schedule; Extensiona GM 1.0 2.0 3.0 4.0 1 2 3 ,4 5.0 6.0 7.0 8.0 1 2 3 ,4 .5 6 7 9.0 10.0 11 .0 12.0 13.0 Monthly N/A 4X per Month N/A J J 4X per Month 14.0 J Subtotal; Ongoing Project Control Services u Cost, Schedule & Information Mi Eg 19 Months 6,985 per Month 132,711 27,2652.C City Stakeholder Management 19 Months 1,435 /MO 1.0 2.0 Provide Direct Interface with End-users and Other Stakeholders as Required Maintain a Single Point of Project Contact for the City Team Provide Briefings of Officials, Council, Boards, Commissions, & AcFhoc Committees J J J J J J J J J 3.0 4.0 5.0 6.0 7.0 7.0 8.0 Plan, Coordinate & Lead Project Update Meetings & Status Report Distribution for Above Provide a Public Communication Plan for Neighborhoods & Communitywide Citizens Assist Staff in Coordination of Ground-breaking, Announcements & Press Conferences Coordinate Design, Approval & Placement of Project Signage Serve as the City's Point of Contact during Construction Conduct Construction Update Meetings at Construction Sites 2.D 1.0 2.0 3.0 Quality Management 19 Months w/Above Coordinate Project Close Out, including Obtaining Final AsBuilt Plans from Contractor Monitor Construction Progress Advise the City of Any Observations of Non-Conforming Work or Other Quality Concerns J J J 210511 CoDPPV PmtHI ContmB PSA 7425 + TO 8 05 DSCR Ext)( B . SeMen + CalpHtsabon REV 01 00 to CoD (SG+MB)Page 2 of 3 © 2021 Peak Program Vabe, LLC All RIghts Reserved DocuSign Envelope ID: 55A43EIF-00674CTifiEtFHee:£ReCrD„ 7425 - Task Order 05 - Exhibit B Project Controls Scope of Services & Fees - Service Center Renovation Updated 11 MAY 2021 Printed on 5/1 1/2021 at 3:16 PM Description 4.0 5.0 6.0 7.0 8.0 9.0 10.0 11 .0 12.0 13.0 14.0 15.0 16.0 17.0 Manage the Geotechnical Investigations and Develop Contracts for Geotechnical Firms Review Results from Geotechnical Investigations Review Contractor's Quality Control Plan Provide Oversight of City's Quality Assurance Plan Review Submittals Prepared by the Contractor & Processed by the Design Team Coordinate City Staff Review of Submittals Where Required Coordinate City Vendors, to Include Security, Data, Telecom, & Move Management Coordinate Furnishings Installation (Furnishings Procurement by Others) Coordinate City's Architect's Site Visits & Facilty's Punchlist Distribution/Tracking Monitor Contractor's Completion of Punchlist Items & Architect's Confirmation of Same Coordinate City's Commissioning Consultant's Site Visits & Review Reports Monitor Contractor’s Compliance w/Commissioning Consultant's Findings & Final Cx Report Coordinate Turnover of Closeout Documention & Project Information Management System Coordinate City's Architect's 11 Month Warranty Site Visit & Distribution Findings J-- J J J J J J J J J J 7 J J J 2.E 1.0 2.0 Support Services for Other City Project Management Responsibilities 19 Months w/Above Issue “Notices to Proceed" on Appropriate Phases Coordinate TAS Consultant's Site Visit(s) & Review TAS Consultant's Findings J J Subtotal - Support Services for Other City Project Management 19 Months w/Above Total Fees for Construction Services (w/o Reimbursable Expenses) = 167,746 Summary of Fees & Expenses One Time + Ongoing PrI lction Services (Assumes 15 Months)129,421 167,746One Time + Ongoing Construction Services (Assumes 19 Months) Subtotal: Preconstruction + Construction Services 297,168 15,006 19,007 Reimbursable Expenses for Preconstruction Services (Billed at Actual Cost; 15 Months) Reimbursable Expenses for Construction Services (Billed at Actual Cost; 19 Months) Total All Preconstruction + Construction Services Fees + Reimbursables 331,181 Task Order Clarifications & Exclusions Quality Management of Materials & Installation Are Solely the Resonsibilty of the Contractor Consultant Will Be Performing Onsite Observations, not Continuous or Exhaustive Inspections Consultant Will Not be Held Responsible for Contractor's or Vendor's Nonconforming Work Consultant is Not Responsible for Architecfs or Contractor's Failure to Perform Fees for for Architecf s or Contractor's Failure to Perform, or Project Delays are Add Services Design, Procurement, and Delivery of Furnishings is by Others and Delivery of Security, Data, Telecom Equipment is by Others Services Not Checked in Sections Above (Even if Included in PSA Exhibit A) Are Excluded Excluded Excluded Excluded Excluded Excluded Excluded Excluded 210511 GoDPPV Plated Cm&ob PSA 7425 . TO # OS DSCR &bt 8 - Semms + Compenu0on REV 01.Qa to CoD (SG+MB)Page 3 of 3 © 2021 Peak Program VaIn. LLC All Rights Reserved laa) a)IJ 9a a + a) eg onWeda22 A r C\I0a\I R \}} laa) U) $a) 0( fr)FI 3 b frI gg ;Ii . ' B3 UC cS0+1 aa)nc t/) $ a +1 Eba)a 6Un 'inrr)all A 10Eqr 10HI 3al 5al ac kM) E b I EIli IEaL) A ! 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IA g oakB a it DocuSign Envelope ID: 55A43EIF-0067JIC3B-A7C)3-+5C5A2BF5B8C JFk Peak Program Value, LLC • 4450 Arapahoe • Suite 100 • Boulder CO • 80303 • 303.503.1155 City & Consultant PSA 7425 - Task Order 06 Project Controls + City Support Services – Fleet Maintenance Building Expansion Consultant’s Project Scope; Services & Fees; and Project Schedule This Task Order # 06 provides the authorization to proceed with project controls and City support services, under the terms and conditions of Professional Services Agreement # 7425, and as defined in the following attachments: Attachment A – Project Scope Attachment B – Services and Fees Attachment C – Project Schedule CITY OF DENTON, TEXAS OWNER DocuSlgned by: I SMA Hu.4l£y 5236DB296270423 SARA HENSLEY, INTERIM CITY MANAGER Al-rEST: ROSA RIOS, CITY SECRETARY DocuSigned by: BY ,93 PEAK PROGRAM VALUE. LLC “CONSULTANT” DocuSigned by: I ChAs S.„aIr& D9FFDCA63E20468. BY: Chris Squadra ITS: Partner Page 1 of 1 DocuSign Envelope ID= 55A43EIF-0067J+C3B-A703J+5C5A2BF5B8C JPA Peak Program Value, LLC City & Consultant PSA 7425 - Task Order 06 Project Controls + City Support Services – Fleet Maintenance Building Expansion Exhibit A - Project Scope 1.Project Overview A. Base Bid Scope of Work 1 2. 3. 4. 5. Adding 12 bays; Includes one interior wash bay; New west side canopy at existing & new addition; Extension of existing crane rails into bay expansion; and Fuel, oil & grease distributions system(s). B. Alternates 1. Expansion to the existing truck flush/storage building. 2. Gutters & downspouts on the existing west + new west canopies. 3. Adding a new east side canopy w/gutters & downspouts full length. 4. Furnish and install (1) 5 Ton Crane at bay expansion. 5. Add wash bay as exterior bay rather than interior; No fire lane conflicts per NMA (KM) C. Current Status of Documents 1. 100% Construction Drawings ready for issuance by Tuesday, 25 May 2021 2. Alternates (including #s 4 & 5) will be included. D. Permitting Review Status 1. Permit issued; NMA to submit Addendum w/ West side canopy and Alt #s 2-5 for review 2. 6-month permit extension OK 3. NMIA to resubmit TAS registration 11.Budget A. B C. D. E. F G. H 1. J 593,000 previously funded; 2.9 M approved 21 APR 2021 = 3,493,000. NOV 2019 bids came in from 2.9 M to 3.2 M Fleet + Flush together. At least 20% missing from budget for today, based on escalation + contingency. Plan A will be to request more funding based on current scope & pricing with escalation. Plan B strategy will be to use the scope of the existing 5 alternates + others as "contingency". Promise the base but tell the team (up and down the org chart) no alts guaranteed. NMA & PPV will both need additional service fees if Plan B is requested, due to added work. No new office furniture required per 21 APR meeting. Any new tools/equipment not in base bid will be furnished by CoD Operations. Access controls & AV by CoD IT; PPV to schedule coordination meeting. DocuSign Envelc)pe ID: 55A43EIF-O0674C3Leif; EIF::e==ReCrDH 7425 - Task Order 06 - Exhibit B Project Controls Scope of Services & Fees - Fleet Services Expansion Updated 11 MAY 2021 Printed on 5/1 1/2021 at 3:55 PM MI Preconstructlon1.0 Description r Chec 1 .A 1.0 2.0 3.0 4.0 5.0 6.0 Goalaetting, Scheduling & Information Management w/Fees Below Project Goals & Implementation Plan Public Private Partnership Ideas Communication & Information Management Plan Conceptual Master Project Schedule Conceptual Construction Phasing Plan Detailed Master Project Schedule J Not Applicable J Not Applicable Not Applicable J 1.B Cost Management w/Fees Below 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 10.0 11 .0 12.0 13.0 14.0 Programmatic Construction Cost Estimate – One Scheme Programmatic Construction Cost Estimate – Additional Schemes (Each) Owner’s Development Budget Validation Conceptual Design Construction Cost Estimate – One Scheme Conceptual Design Construction Cost Estimate – Additional Schemes (Each) Cash Flow Prediction 50% Schematic Design Construction Cost Estimate (Assumes Single Scheme) 100% Schematic Design Construction Cost EstEmate (Assumes Single Scheme) Validation of GC’s Initial Construction Cost Estimate 50% Design Development Construction Cost Estimate (Assumes Single Scheme) GC’s Estimate Validation at 100% Design Development Validation of the GC's Proposed Final Guaranteed Maximum Price (GMP) Coordination of Furnishings, Fixtures & Equipment (FF&E), IT, AV and Security Budgets Not Applicable Not Applicable J Not Applicable Not Applicable J Not Applicable Not Applicable Addtnl Services Not Applicable Addtnl Services Addtnl Services Addtnl Services J 1 .C 1.0 2.0 3.0 Best Value Procurement Processes r 1.B & 1.C Preconstruction 16,898 “Owner-friendly” Contracting Team Selection Ideas “Owner-friendly” Contracting Team Selection Assistance 1.D 1.0 Ongoing Preconstruction Services - 15 APR 2021 to 13 JUL 2022 6 Months 3,507 per Month J 21 ,044 Total Fees for Preconstruction Services (w/o Reimbursable Expenses)37,942 Construction Includ b3 One Time Tasks - Set Up Project Controls & Information Management Systems Concurrent w/2.B Be )Cost Schedule Management Options Review Management Options Review Set Up the Chosen Systems, Processes & Tools for Tracking: Budgets Against Proposed Change Orders Pending GC, Design Team, and Consultant Contract Changes Contingency Use Log(s) Commitments vs. Budget Payments vs. Commitments Set Up Buyout Savings Tracking Process with GC >ment Budget Tracking SystemSet Up the Allowances & F Review Project Controls Systems with Team 21 0511 CoDPPV Prqnt Controls PSA 7425 . TO B CB DSCR &bt C - SeMas + Compensation REV 01 00 to GoD (SG+MB)Page 1 of 3 © 2021 Peak Program Vabe. LLC NI Rights Reserved DocuS'gn Envelope ID: 55A43EIF-O0674C3Leif; gene::£ReCrDH 7425 - Task Order 06 - Exhibit B Project Controls Scope of Services & Fees - Fleet Services Expansion Updated 11 MAY 2021 Printed on 5/1 1/2021 at 3:55 PM Service Item #Description 8.0 c rols Systems Training for Architect & Owner Team 7 Subtotal: One Time Tasks - Set Up Project Controls & Information Management Systems 5,040 2.B Ongoing Project Control Services . Cost, Schedule & Information Management Ongoing Cost Mr Ongoing Schedule Management Ongoing Information Management Meetings During Construction: Project Executive Senior Project Manager Project Manager Assistant PM- Review Project SMlh Read Weekly Meeting Minutes & Status Logs Reporting to Owner Review Applications for Payment Monthly: Note Compliance with the Contract and Standards of the Industry Compare Scheduled/Completed Work vs. Amount Billed Review Appropriateness of Contingency Reallocations Validate Proper) rM Track Use of Allowances Track Invoices for Furnishings & Equipment Confirm Buyout Savings Status Update Owner's Budget Maintain and Update Project BudgeT-trackinM Publish Monthly Reports wExecutive Summary + Detailed Findings Establish Schedule Tracking Procedures Validate GC’s Proposed Change Requests (UP to a Max of 5.0 (5.0% CO Max is Calculated on Contract without City's Ownefs Contingency Line Included) (Evaluating & Ne Validate Project Turnover, Start-up, Owner Move-in, and Closeout Procedures }ervices Duration = CidRate Below 1.0 2.0 3.0 4.0 1 2 .3 .4 5.0 6.0 7.0 8.0 1 2 3 ,4 5 6 7 9.0 10.0 11 .0 12.0 13.0 Monthly N/A per Month N/A J J per Month J J 14.0 J Subtotal: Ongoing Project Control Services - Cost, Schedule & Information Management 10 Months 5,529 per Month 55,287 7,1492.C City Stakeholder Management 10 Months 715 /MO 1.0 2.0 Provide Direct Interface with End-users and Other Stakeholders as Required Maintain a Single Point of Project Contact for the City Team Provide Briefings of Officials, Council, Boards, Commissions, & Acthoc Committees J J J J J J J J J 3.0 4.0 5.0 6.0 7.0 7.0 8.0 Plan, Coordinate & Lead Project Update Meetings & Status Report Distribution for Above Provide a Public Communication Plan for Neighborhoods & Communitywide Citizens Assist Staff in Coordination of Ground-breaking, Announcements & Press Conferences Coordinate Design, Approval & Placement of Project Signage Serve as the City's Point of Contact during Construction Conduct Construction Update Meetings at Construction Sites 2.D 1.0 2.0 3.0 Quality Management 10 Months w/Above Coordinate Project Close Out, including Obtaining Final AsBuilt Plans from Contractor Monitor Construction Progress Advise the City of Any Observations of Non-Conforming Work or Other Quality Concerns J J J 210511 CoDPPV Prot<1 Caltmb PSA 7425 v TO e CH DSCR EIM C - Sewnu + Cc#np,enubon REV 01 (X) to CoD (SG+MB)Page 2 of 3 @ 2021 Peak Program Vain. LLC NI Rights Reserved DocuSign Er'velape ID: 55A43EIF-o0674CTi BEt=,:=EEReCrDH 7425 - Task Order 06 - Exhibit B Project Controls Scope of Services & Fees - Fleet Services Expansion Updated 11 MAY 2021 Printed on 5/1 1/2021 at 3:55 PM Description 4.0 5.0 6.0 7.0 8.0 9.0 10.0 11 .0 12.0 13.0 14.0 15.0 16.0 17.0 Manage the Geotechnical Investigations and Develop Contracts for Geotechnical Firms Review Results from Geotechnical Investigations Review Contractor's Quality Control Plan Provide Oversight of City's Quality Assurance Plan Review Submittals Prepared by the Contractor & Processed by the Design Team Coordinate City Staff Review of Submittals Where Required Coordinate City Vendors, to Include Security, Data, Telecom, & Move Management Coordinate Furnishings Installation (Furnishings Procurement by Others) Coordinate City's Architect's Site Visits & Facilty's Punchlist DistributionfTrackIng Monitor Contractor's Completion of Punchlist Items & Architect's Confirmation of Same Coordinate City's Commissioning Consultant's Site Visits & Review Reports Monitor Contractor’s Compliance w/Commissioning Consultant's Findings & Final Cx Report Coordinate Turnover of Closeout Documention & Project Information Management System Coordinate City's Architect's 11 Month Warranty Site Visit & Distribution Findings J J J J J J J J J J J 2.E 1.0 2.0 Support Services for Other City Project Management Responsibilities 10 Months w/Above Issue “Notices to Proceed" on Appropriate Phases Coordinate TAS Consultant's Site Visit(s) & Review TAS Consultant's Findings J J Subtotal - Support Services for Other City Project Management Responsibilties 10 Months w/Above Total Fees for Construction Services (w/o Reimbursable Expenses) Summary of Fees & Expenses One Time + Ongoing Precanstruction Services (Assumes 6 Months)37,942 67,476 105,417 One Time + Ongoing Construction Services (Assumes 10 Months) Subtotal: Preconstruction + Construction Services Reimbursable Expenses for Preconstruction Services (Billed at Actual Cost; 6 Months)6,002 10,004Reimbursable Expenses for Construction Services (Billed at Actual Cost; 10 Months) Total All Preconstruction + Construction Services Fees + Reimbursables 121 ,424 Task Order Clarifications & Exclusions mian ind Logistcs CoordFnatlon Are Solely the ResonsbFlty of the CorM of Materials & Installation Are Solely the Resonsibilty of the Contractor Consultant Will Be Performing Onsite Observations, not Continuous or Exhaustive Inspections Consultant Will Not be Held Responsible for Contractor's or Vendor’s Nonconforming Work IIe for ArchitecFs or Contractor’s Failure to PerformConsultant is Not Respo Fees for for Architecf s or Contractor's Failure to Perform, or Project Delays are Add Services and Delivery of Furnishings is by OthersDesign Int, and Delivery of Security, Data, Telecom Equipment is by OthersDesign Services Not Checked in Sections Above (Even if Included in PSA Exhibit A) Are Excluded Excluded Excluded Excluded Excluded Excluded 210511 CoDPPV PKjed Contn)b PSA 7425 - TO # CH DSCR ExtX C - Services ' C<xnpensadon REV 01 'CD to CoD (SG+MB)Page 3 of 3 © 2021 Peak Program Value, LLC NI Rights Reserved NNaN an aD3 < an no3 < ,1S ==3 qrpI C)0 Ln bO3 <( O 00 on10LL on gOLOqrth0 Q nba) C)Ib CO00 II1P LUa)qr < LO LO a a)al0a >C LU Ca) iT)3 C)0a C0 C CDaXUl C/) a)(J >C a) C/) C/)+a) a) LL 0+C a)a 1+-0 >+1 iJ C a) Ln(XI >CD E 00(\1a <( gg 00al a < gaL=A dR HI OIIaN Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: 55A43E1F-0067-4C3B-A703-45C5A2BF5B8C Not Applicable 7425 Program Management Services, Amendment 3 PSA Christa Christian JUNE 15, 2021 N/A 21-1126 7425 PSA – Amendment #3 Page 1 of 2 THIRD AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND PEAK PROGRAM VALUE, LLC. PSA 7425 THE STATE OF TEXAS § COUNTY OF DENTON § THIS THIRD AMENDMENT TO CONTRACT 7425 (“Amendment”) by and between the City of Denton, Texas (“City”) and PEAK PROGRAM VALUE, LLC. (“Consultant”); to that certain contract executed on October 13, 2020, in the original not- to-exceed amount of $696,074.00 (the “Original Agreement”); amended on February 8, 2021 in the additional amount of $44,910.00 aggregating a not-to-exceed amount of $740,984.00 (the “First Amendment”); amended on April 8, 2021 to include task order 3, project controls and City support for The Junction Project, in the additional amount of $0 aggregating a not-to-exceed amount of $740,984.00 (the “Second Amendment”); (collectively, the Original Agreement, the First Amendment and the Second Amendment, are the “Agreement”) for services related to Program Management Services. WHEREAS, the City deems it necessary to further expand the services provided by Consultant to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $463,985.00 with this Amendment (task orders 4, 5 and 6) for an aggregate not-to-exceed amount of $1,204,969.00; and FURTHERMORE, the City deems it necessary to further expand the services provided by Consultant to the City; NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. The additional services described in Exhibit “A” of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the Program Management Services, are hereby authorized to be performed by Consultant. For and in consideration of the additional services to be performed by Consultant, the City agrees to pay, based on the cost estimate detail attached as Exhibit “A”, a total fee, including reimbursement for non-labor expenses an amount not to exceed $463,985.00. DocuSign Envelope ID: 55A43E1F-0067-4C3B-A703-45C5A2BF5B8C 7425 PSA – Amendment #3 Page 2 of 2 2. This Amendment modifies the Agreement amount to provide an additional $463,985.00 for the additional services with a revised aggregate not to exceed total of $1,204,969.00. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Consultant, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date _________________________. “Consultant” PEAK PROGRAM VALUE, LLC.. By: _________________________________ AUTHORIZED SIGNATURE, TITLE APPROVED AS TO LEGAL FORM: By: _________________________________ “CITY” CITY OF DENTON, TEXAS A Texas Municipal Corporation By: _______________________________ ATTEST: ROSA RIOS, CITY SECRETARY By: _________________________________ THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: 55A43E1F-0067-4C3B-A703-45C5A2BF5B8C Scott Gray Director - Airport & Facilities Facilities Management SARA HENSLEY, INTERIM CITY MANAGER 06/15/2021 CATHERINE CLIFTON, INTERIM CITY ATTORNEY City & Consultant PSA 7425 - Task Order 04 Project Controls Scope of Services & Fees - American Foreign Legion Reno & Expansion Updated 16 APR 2021 Printed on 4/16/2021 at 7:19 AM Service Item #Description Fees + Expenses 1.0 Preconstruction N/A 2.0 Construction Included (If Checked) 2.A One Time Tasks - Set Up Project Controls & Information Management Systems Excluded Subtotal: One Time Tasks - Set Up Project Controls & Information Management Systems Excluded 2.B Ongoing Project Control Services - Cost, Schedule & Information Management 1.0 Ongoing Cost Management ✔ 2.0 Ongoing Schedule Management ✔ 3.0 Ongoing Information Management ✔ 4.0 Meetings During Construction: .1 Project Executive Excluded .2 Senior Project Manager 4X per Month .3 Project Manager N/A .4 Assistant PM N/A 5.0 Review Project Status & Interview Team Members ✔ 6.0 Read Weekly Meeting Minutes & Status Logs ✔ 7.0 Reporting to Owner 4X per Month 8.0 Review Applications for Payment Monthly:✔ .1 Note Compliance with the Contract and Standards of the Industry ✔ .2 Compare Scheduled/Completed Work vs. Amount Billed ✔ .3 Review Appropriateness of Contingency Reallocations ✔ .4 Validate Proper Documentation of Expenditures ✔ .5 Track Use of Allowances ✔ .6 Track Invoices for Furnishings & Equipment ✔ .7 Confirm Buyout Savings Status ✔ 9.0 Update Owner's Budget Excluded 10.0 Maintain and Update Project Budget Tracking System Excluded 11.0 Publish Monthly Reports wExecutive Summary + Detailed Findings Excluded 12.0 Establish Schedule Tracking Procedures ✔ 13.0 Validate GC’s Proposed Change Requests (up to a Max of 5.0% of GC’s Contract Amount)✔ (5.0% CO Max is Calculated on Contract without City's Owner's Contingency Line Included) (Evaluating & Negotiating COs Above this 5.0% Amount Is An Additional Service) 14.0 Validate Project Turnover, Start-up, Owner Move-in, and Closeout Procedures ✔ Services Duration = Current Project Contract Schedule; Extensions Calc'd at Monthly Rate Below Subtotal: Ongoing Project Control Services - Cost, Schedule & Information Management 4 Months 2,470 per Month 9,880 Total Fees for Construction Project Controls Services (w/o Reimbursable Expenses)9,880 2.C City Stakeholder Management w/Above 1.0 Provide Direct Interface with End‐users and Other Stakeholders as Required ✔ 2.0 Maintain a Single Point of Project Contact for the City Team ✔ 3.0 Provide Briefings of Officials, Council, Boards, Commissions, & Ad‐hoc Committees ✔ 4.0 Plan, Coordinate & Lead Project Update Meetings & Status Report Distribution for Above ✔ 5.0 Provide a Public Communication Plan for Neighborhoods & Community‐wide Citizens ✔ 6.0 Assist Staff in Coordination of Ground‐breaking, Announcements & Press Conferences Not Applicable 7.0 Coordinate Design, Approval & Placement of Project Signage Not Applicable 7.0 Serve as the City's Point of Contact during Construction ✔ 8.0 Conduct Construction Update Meetings at Construction Sites ✔ 2.D Quality Management w/Above 210416 CoD-PPV Project Controls PSA 7425 - TO # 04 DAFL Services Template REV 01.00 to CoD (SG+MB)Page 1 of 2 © 2020 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: 55A43E1F-0067-4C3B-A703-45C5A2BF5B8C City & Consultant PSA 7425 - Task Order 03 - Exhibit B Project Controls Scope of Services & Fees - American Foreign Legion Reno & Expansion Updated 16 APR 2021 Printed on 4/16/2021 at 7:19 AM Service Item #Description Fees + Expenses 1.0 Coordinate Project Close Out, including Obtaining Final As‐Built Plans from Contractor ✔ 2.0 Monitor Construction Progress ✔ 3.0 Advise the City of Any Observations of Non‐Conforming Work or Other Quality Concerns ✔ 4.0 Manage the Geotechnical Investigations and Develop Contracts for Geotechnical Firms Not Applicable 5.0 Review Results from Geotechnical Investigations Not Applicable 6.0 Review Contractor's Quality Control Plan ✔ 7.0 Provide Oversight of City's Quality Assurance Plan ✔ 8.0 Review Submittals Prepared by the Contractor & Processed by the Design Team Not Applicable 9.0 Coordinate City Staff Review of Submittals Where Required Not Applicable 10.0 Coordinate City Vendors, to Include Security, Data, Telecom, & Move Management ✔ 11.0 Coordinate Furnishings Installation (Furnishings Procurement by Others)✔ 12.0 Coordinate City's Architect's Site Visits & Facilty's Punchlist Distribution/Tracking ✔ 13.0 Monitor Contractor's Completion of Punchlist Items & Architect's Confirmation of Same ✔ 14.0 Coordinate City's Commissioning Consultant's Site Visits & Review Reports Not Applicable 15.0 Monitor Contractor's Compliance w/Commissioning Consultant's Findings & Final Cx Report Not Applicable 16.0 Coordinate Turnover of Closeout Documention & Project Information Management System ✔ 17.0 Coordinate City's Architect's 11 Month Warranty Site Visit & Distribution Findings ✔ 2.E Support Services for Other City Project Management Responsibilities 1.0 Issue “Notices to Proceed” on Appropriate Phases Not Applicable 2.0 Coordinate TAS Consultant's Site Visit(s) & Review TAS Consultant's Findings Not Applicable Subtotal - Support Services for Other City Project Management Responsibilties w/Above Total Fees for City Support Services (w/o Reimbursable Expenses)w/Above Reimbursable Expenses (Billed at Actual Cost; Assumes 16 Months)1,500 Total - Construction Services Fees + Reimbursables 11,380 3.0 Task Order # 04 - Clarifications & Exclusions 1.0 Safety Plan and Logistics Coordination Are Solely the Resonsibilty of the Contractor Excluded 2.0 Quality Management of Materials & Installation Are Solely the Resonsibilty of the Contractor Excluded 3.0 Consultant Will Be Performing Onsite Observations, not Continuous or Exhaustive Inspections Excluded 4.0 Consultant Will Not be Held Responsible for Contractor's or Vendor's Nonconforming Work Excluded 5.0 Consultant is Not Responsible for Architect's or Contractor's Failure to Perform Excluded 6.0 Fees for for Architect's or Contractor's Failure to Perform, or Project Delays are Add Services Excluded 7.0 Design, Procurement, and Delivery of Furnishings is by Others Excluded 8.0 Design, Procurement, and Delivery of Security, Data, Telecom Equipment is by Others Excluded 9.0 Services Not Checked in Sections Above (Even if Included In PSA Exhibit A) Are Excluded Excluded 210416 CoD-PPV Project Controls PSA 7425 - TO # 04 DAFL Services Template REV 01.00 to CoD (SG+MB)Page 2 of 2 © 2020 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: 55A43E1F-0067-4C3B-A703-45C5A2BF5B8C Page 1 of 1 ▪ 4450 Arapahoe ▪ Suite 100 ▪ Boulder CO ▪ 80303 ▪ 303.503.1155 City & Consultant PSA 7425 - Task Order 05 Project Controls + City Support Services – Service Center Renovation Consultant’s Project Scope; Services & Fees; and Project Schedule This Task Order # 05 provides the authorization to proceed with project controls and City support services, under the terms and conditions of Professional Services Agreement # 7425, and as defined in the following attachments: Attachment A – Project Scope Attachment B – Services and Fees Attachment C – Project Schedule CITY OF DENTON, TEXAS OWNER __________________________________ SARA HENSLEY, INTERIM CITY MANAGER ATTEST: ROSA RIOS, CITY SECRETARY BY: _______________________________ PEAK PROGRAM VALUE, LLC “CONSULTANT” __________________________________ BY: Chris Squadra ITS: Partner DocuSign Envelope ID: 55A43E1F-0067-4C3B-A703-45C5A2BF5B8C City & Consultant PSA 7425 - Task Order 05 - Exhibit B Project Controls Scope of Services & Fees - Service Center Renovation Updated 11 MAY 2021 Printed on 5/11/2021 at 3:16 PM Service Item #Description Fees + Expenses 1.0 Preconstruction Included (If Checked) 1.A Goal-setting, Scheduling & Information Management w/Fees Below 1.0 Project Goals & Implementation Plan ✔ 2.0 Public Private Partnership Ideas Not Applicable 3.0 Communication & Information Management Plan ✔ 4.0 Conceptual Master Project Schedule ✔ 5.0 Conceptual Construction Phasing Plan ✔ 6.0 Detailed Master Project Schedule ✔ 1.B Cost Management w/Fees Below 1.0 Programmatic Construction Cost Estimate – One Scheme Not Applicable 2.0 Programmatic Construction Cost Estimate – Additional Schemes (Each)Not Applicable 3.0 Owner’s Development Budget Validation ✔ 4.0 Conceptual Design Construction Cost Estimate – One Scheme Not Applicable 5.0 Conceptual Design Construction Cost Estimate – Additional Schemes (Each)Not Applicable 6.0 Cash Flow Prediction ✔ 7.0 50% Schematic Design Construction Cost Estimate (Assumes Single Scheme)Not Applicable 8.0 100% Schematic Design Construction Cost Estimate (Assumes Single Scheme)✔ 9.0 Validation of GC’s Initial Construction Cost Estimate ✔ 10.0 50% Design Development Construction Cost Estimate (Assumes Single Scheme)✔ 11.0 GC’s Estimate Validation at 100% Design Development ✔ 12.0 Validation of the GC’s Proposed Final Guaranteed Maximum Price (GMP)✔ 13.0 Value Engineering, Life Cycle Cost Analysis and Evaluation of New Alternatives ✔ 14.0 Coordination of Furnishings, Fixtures & Equipment (FF&E), IT, AV and Security Budgets ✔ 1.C Best Value Procurement Processes 45,815 1.0 “Owner-friendly” Contracting Team Selection Ideas ✔ 2.0 “Owner-friendly” Contracting Team Selection Assistance ✔ 3.0 Contractor/Sub Prequals, Solicitation, Bid Analysis & Award Recommendation Validation ✔ 1.D Ongoing Preconstruction Services - 15 APR 2021 to 13 JUL 2022 15 Months 5,574 per Month 83,606 1.0 Interactive Work Sessions and Meetings Required for Basic Preconstruction Services ✔ Services Duration = Current Project Contract Schedule; Extensions Calc'd at Monthly Rate 129,421 2.0 Construction Included (If Checked) 2.A One Time Tasks - Set Up Project Controls & Information Management Systems Concurrent w/2.B Below 1.0 Cost Management Options Review Completed 2.0 Schedule Management Options Review Completed 3.0 Information Management Options Review Completed 4.0 Set Up the Chosen Systems, Processes & Tools for Tracking:✔ .1 Budgets Against Commitments ✔ .2 Proposed Change Orders ✔ .3 Pending Commitments ✔ .4 GC, Design Team, and Consultant Contract Changes ✔ .5 Contingency Use Log(s)✔ .6 Commitments vs. Budget ✔ .7 Payments vs. Commitments ✔ 5.0 Set Up Buyout Savings Tracking Process with GC ✔ 6.0 Set Up the Allowances & Furnishings/Equipment Budget Tracking System ✔ 7.0 Review Project Controls Systems with Team ✔ One Time Tasks - Preconstruction (1.A, 1.B & 1.C) Total Fees for Preconstruction Services (w/o Reimbursable Expenses) 210511 CoD-PPV Project Controls PSA 7425 - TO # 05 DSCR Exbt B - Services + Compensation REV 01.00 to CoD (SG+MB)Page 1 of 3 © 2021 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: 55A43E1F-0067-4C3B-A703-45C5A2BF5B8C 2022 2024 Phase One- Streets & Drainage Phase Two- Atrium, Restrooms & Second Floor Phase Three- Parks & Rec & Traffic Phase Four- Water/ Wastewater & Tech Services Owner Move-Out Jun Sep Dec Mar Jun Sep Dec Mar Jun 42 days Jun 2 - Jul 13 180 days Construction Jul 13 - Jan 8 42 days Owner Start-Up & Move-In Jan 9 - Feb 19 40 days Owner Move-Out Nov 28 -Jan 6 180 days Construction Jan 9 - Jul 7 42 days Owner Start-Up & Move-In Jul 7 -Aug 17 40 days Owner Move-Out May 29 -Jul 7 180 days Construction Jul 10 - Jan 5 42 days Owner Start-Up & Move-In Jan 5 - Feb 15 39 days Owner Move-Out Nov 27 -Jan 4 180 days Construction Jan 5 - Jul 2 42 days Owner Start-Up & Move-In Jul 2 -Aug 12 721 daysJul 13 - Jul 2 Construction Duration Notice to Proceed Phase 1 Begins Jul 13 Phase 4 Complete Jul 2 Phase 2 Complete Phase 3 Begins Jul 7 Phase 1 Complete Phase 2 Begins Jan 8 Phase 3 Complete Phase 4 Begins Jan 5 City of Denton Service Center Construction Schedule 2023 CoD's PSA # 7425 - Task Order # 05 Exhibit C - Project Schedule Construction is assumed to start on 13 JUL 2022, and be complete on 15 FEB 2023 (19 months) As discussed with the City, these will be combined into 3 phases of construction, saving 6 months. DocuSign Envelope ID: 55A43E1F-0067-4C3B-A703-45C5A2BF5B8C Page 1 of 1 ▪ 4450 Arapahoe ▪ Suite 100 ▪ Boulder CO ▪ 80303 ▪ 303.503.1155 City & Consultant PSA 7425 - Task Order 06 Project Controls + City Support Services – Fleet Maintenance Building Expansion Consultant’s Project Scope; Services & Fees; and Project Schedule This Task Order # 06 provides the authorization to proceed with project controls and City support services, under the terms and conditions of Professional Services Agreement # 7425, and as defined in the following attachments: Attachment A – Project Scope Attachment B – Services and Fees Attachment C – Project Schedule CITY OF DENTON, TEXAS OWNER __________________________________ SARA HENSLEY, INTERIM CITY MANAGER ATTEST: ROSA RIOS, CITY SECRETARY BY: _______________________________ PEAK PROGRAM VALUE, LLC “CONSULTANT” __________________________________ BY: Chris Squadra ITS: Partner DocuSign Envelope ID: 55A43E1F-0067-4C3B-A703-45C5A2BF5B8C City & Consultant PSA 7425 - Task Order 06 Project Controls + City Support Services – Fleet Maintenance Building Expansion Exhibit A - Project Scope I. Project Overview A. Base Bid Scope of Work 1. Adding 12 bays; 2. Includes one interior wash bay; 3. New west side canopy at existing & new addition; 4. Extension of existing crane rails into bay expansion; and 5. Fuel, oil & grease distributions system(s). B. Alternates 1. Expansion to the existing truck flush/storage building. 2. Gutters & downspouts on the existing west + new west canopies. 3. Adding a new east side canopy w/gutters & downspouts full length. 4. Furnish and install (1) 5 Ton Crane at bay expansion. 5. Add wash bay as exterior bay rather than interior; No fire lane conflicts per NMA (KM) C. Current Status of Documents 1. 100% Construction Drawings ready for issuance by Tuesday, 25 May 2021 2. Alternates (including #s 4 & 5) will be included. D. Permitting Review Status 1. Permit issued; NMA to submit Addendum w/ West side canopy and Alt #s 2-5 for review 2. 6-month permit extension OK 3. NMA to resubmit TAS registration II. Budget A. 593,000 previously funded; 2.9 M approved 21 APR 2021 = 3,493,000. B. NOV 2019 bids came in from 2.9 M to 3.2 M Fleet + Flush together. C. At least 20% missing from budget for today, based on escalation + contingency. D. Plan A will be to request more funding based on current scope & pricing with escalation. E. Plan B strategy will be to use the scope of the existing 5 alternates + others as "contingency". F. Promise the base but tell the team (up and down the org chart) no alts guaranteed. G. NMA & PPV will both need additional service fees if Plan B is requested, due to added work. H. No new office furniture required per 21 APR meeting. I. Any new tools/equipment not in base bid will be furnished by CoD Operations. J. Access controls & AV by CoD IT; PPV to schedule coordination meeting. DocuSign Envelope ID: 55A43E1F-0067-4C3B-A703-45C5A2BF5B8C City & Consultant PSA 7425 - Task Order 06 - Exhibit B Project Controls Scope of Services & Fees - Fleet Services Expansion Updated 11 MAY 2021 Printed on 5/11/2021 at 3:55 PM Service Item #Description Fees + Expenses 1.0 Preconstruction Included (If Checked) 1.A Goal-setting, Scheduling & Information Management w/Fees Below 1.0 Project Goals & Implementation Plan ✔ 2.0 Public Private Partnership Ideas Not Applicable 3.0 Communication & Information Management Plan ✔ 4.0 Conceptual Master Project Schedule Not Applicable 5.0 Conceptual Construction Phasing Plan Not Applicable 6.0 Detailed Master Project Schedule ✔ 1.B Cost Management w/Fees Below 1.0 Programmatic Construction Cost Estimate – One Scheme Not Applicable 2.0 Programmatic Construction Cost Estimate – Additional Schemes (Each)Not Applicable 3.0 Owner’s Development Budget Validation ✔ 4.0 Conceptual Design Construction Cost Estimate – One Scheme Not Applicable 5.0 Conceptual Design Construction Cost Estimate – Additional Schemes (Each)Not Applicable 6.0 Cash Flow Prediction ✔ 7.0 50% Schematic Design Construction Cost Estimate (Assumes Single Scheme)Not Applicable 8.0 100% Schematic Design Construction Cost Estimate (Assumes Single Scheme)Not Applicable 9.0 Validation of GC’s Initial Construction Cost Estimate Addtnl Services 10.0 50% Design Development Construction Cost Estimate (Assumes Single Scheme)Not Applicable 11.0 GC’s Estimate Validation at 100% Design Development Addtnl Services 12.0 Validation of the GC’s Proposed Final Guaranteed Maximum Price (GMP)Addtnl Services 13.0 Value Engineering, Life Cycle Cost Analysis and Evaluation of New Alternatives Addtnl Services 14.0 Coordination of Furnishings, Fixtures & Equipment (FF&E), IT, AV and Security Budgets ✔ 1.C Best Value Procurement Processes 16,898 1.0 “Owner-friendly” Contracting Team Selection Ideas ✔ 2.0 “Owner-friendly” Contracting Team Selection Assistance ✔ 3.0 Contractor/Sub Prequals, Solicitation, Bid Analysis & Award Recommendation Validation ✔ 1.D Ongoing Preconstruction Services - 15 APR 2021 to 13 JUL 2022 6 Months 3,507 per Month 21,044 1.0 Interactive Work Sessions and Meetings Required for Basic Preconstruction Services ✔ Services Duration = Current Project Contract Schedule; Extensions Calc'd at Monthly Rate 37,942 2.0 Construction Included (If Checked) 2.A One Time Tasks - Set Up Project Controls & Information Management Systems Concurrent w/2.B Below 1.0 Cost Management Options Review Completed 2.0 Schedule Management Options Review Completed 3.0 Information Management Options Review Completed 4.0 Set Up the Chosen Systems, Processes & Tools for Tracking:✔ .1 Budgets Against Commitments ✔ .2 Proposed Change Orders ✔ .3 Pending Commitments ✔ .4 GC, Design Team, and Consultant Contract Changes ✔ .5 Contingency Use Log(s)✔ .6 Commitments vs. Budget ✔ .7 Payments vs. Commitments ✔ 5.0 Set Up Buyout Savings Tracking Process with GC ✔ 6.0 Set Up the Allowances & Furnishings/Equipment Budget Tracking System ✔ 7.0 Review Project Controls Systems with Team ✔ One Time Tasks - Preconstruction (1.A, 1.B & 1.C) Total Fees for Preconstruction Services (w/o Reimbursable Expenses) 210511 CoD-PPV Project Controls PSA 7425 - TO # 06 DSCR Exbt C - Services + Compensation REV 01.00 to CoD (SG+MB)Page 1 of 3 © 2021 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: 55A43E1F-0067-4C3B-A703-45C5A2BF5B8C City & Consultant PSA 7425 - Task Order 06 - Exhibit B Project Controls Scope of Services & Fees - Fleet Services Expansion Updated 11 MAY 2021 Printed on 5/11/2021 at 3:55 PM Service Item #Description Fees + Expenses 8.0 Project Controls Systems Training for Architect & Owner Team ✔ Subtotal: One Time Tasks - Set Up Project Controls & Information Management Systems 5,040 2.B Ongoing Project Control Services - Cost, Schedule & Information Management 1.0 Ongoing Cost Management ✔ 2.0 Ongoing Schedule Management ✔ 3.0 Ongoing Information Management ✔ 4.0 Meetings During Construction: .1 Project Executive Monthly .2 Senior Project Manager N/A .3 Project Manager 4X per Month .4 Assistant PM N/A 5.0 Review Project Status & Interview Team Members ✔ 6.0 Read Weekly Meeting Minutes & Status Logs ✔ 7.0 Reporting to Owner 4X per Month 8.0 Review Applications for Payment Monthly:✔ .1 Note Compliance with the Contract and Standards of the Industry ✔ .2 Compare Scheduled/Completed Work vs. Amount Billed ✔ .3 Review Appropriateness of Contingency Reallocations ✔ .4 Validate Proper Documentation of Expenditures ✔ .5 Track Use of Allowances ✔ .6 Track Invoices for Furnishings & Equipment ✔ .7 Confirm Buyout Savings Status ✔ 9.0 Update Owner's Budget ✔ 10.0 Maintain and Update Project Budget Tracking System ✔ 11.0 Publish Monthly Reports wExecutive Summary + Detailed Findings ✔ 12.0 Establish Schedule Tracking Procedures ✔ 13.0 Validate GC’s Proposed Change Requests (up to a Max of 5.0% of GC’s Contract Amount)✔ (5.0% CO Max is Calculated on Contract without City's Owner's Contingency Line Included) (Evaluating & Negotiating COs Above this 5.0% Amount Is An Additional Service) 14.0 Validate Project Turnover, Start-up, Owner Move-in, and Closeout Procedures ✔ Services Duration = Current Project Contract Schedule; Extensions Calc'd at Monthly Rate Below Subtotal: Ongoing Project Control Services - Cost, Schedule & Information Management 10 Months 5,529 per Month 55,287 2.C City Stakeholder Management 10 Months 715 /MO 7,149 1.0 Provide Direct Interface with End‐users and Other Stakeholders as Required ✔ 2.0 Maintain a Single Point of Project Contact for the City Team ✔ 3.0 Provide Briefings of Officials, Council, Boards, Commissions, & Ad‐hoc Committees ✔ 4.0 Plan, Coordinate & Lead Project Update Meetings & Status Report Distribution for Above ✔ 5.0 Provide a Public Communication Plan for Neighborhoods & Community‐wide Citizens ✔ 6.0 Assist Staff in Coordination of Ground‐breaking, Announcements & Press Conferences ✔ 7.0 Coordinate Design, Approval & Placement of Project Signage ✔ 7.0 Serve as the City's Point of Contact during Construction ✔ 8.0 Conduct Construction Update Meetings at Construction Sites ✔ 2.D Quality Management 10 Months w/Above 1.0 Coordinate Project Close Out, including Obtaining Final As‐Built Plans from Contractor ✔ 2.0 Monitor Construction Progress ✔ 3.0 Advise the City of Any Observations of Non‐Conforming Work or Other Quality Concerns ✔ 210511 CoD-PPV Project Controls PSA 7425 - TO # 06 DSCR Exbt C - Services + Compensation REV 01.00 to CoD (SG+MB)Page 2 of 3 © 2021 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: 55A43E1F-0067-4C3B-A703-45C5A2BF5B8C City & Consultant PSA 7425 - Task Order 06 - Exhibit B Project Controls Scope of Services & Fees - Fleet Services Expansion Updated 11 MAY 2021 Printed on 5/11/2021 at 3:55 PM Service Item #Description Fees + Expenses 4.0 Manage the Geotechnical Investigations and Develop Contracts for Geotechnical Firms ✔ 5.0 Review Results from Geotechnical Investigations ✔ 6.0 Review Contractor's Quality Control Plan ✔ 7.0 Provide Oversight of City's Quality Assurance Plan ✔ 8.0 Review Submittals Prepared by the Contractor & Processed by the Design Team ✔ 9.0 Coordinate City Staff Review of Submittals Where Required ✔ 10.0 Coordinate City Vendors, to Include Security, Data, Telecom, & Move Management ✔ 11.0 Coordinate Furnishings Installation (Furnishings Procurement by Others)✔ 12.0 Coordinate City's Architect's Site Visits & Facilty's Punchlist Distribution/Tracking ✔ 13.0 Monitor Contractor's Completion of Punchlist Items & Architect's Confirmation of Same ✔ 14.0 Coordinate City's Commissioning Consultant's Site Visits & Review Reports ✔ 15.0 Monitor Contractor's Compliance w/Commissioning Consultant's Findings & Final Cx Report ✔ 16.0 Coordinate Turnover of Closeout Documention & Project Information Management System ✔ 17.0 Coordinate City's Architect's 11 Month Warranty Site Visit & Distribution Findings ✔ ✔ 2.E Support Services for Other City Project Management Responsibilities 10 Months w/Above 1.0 Issue “Notices to Proceed” on Appropriate Phases ✔ 2.0 Coordinate TAS Consultant's Site Visit(s) & Review TAS Consultant's Findings ✔ Subtotal - Support Services for Other City Project Management Responsibilties 10 Months w/Above 67,476 3.0 3.1 One Time + Ongoing Preconstruction Services (Assumes 6 Months)37,942 3.2 One Time + Ongoing Construction Services (Assumes 10 Months)67,476 105,417 3.3 Reimbursable Expenses for Preconstruction Services (Billed at Actual Cost; 6 Months)6,002 3.4 Reimbursable Expenses for Construction Services (Billed at Actual Cost; 10 Months)10,004 121,424 4.0 4.1 Safety Plan and Logistics Coordination Are Solely the Resonsibilty of the Contractor Excluded 4.2 Quality Management of Materials & Installation Are Solely the Resonsibilty of the Contractor Excluded 4.3 Consultant Will Be Performing Onsite Observations, not Continuous or Exhaustive Inspections Excluded 4.4 Consultant Will Not be Held Responsible for Contractor's or Vendor's Nonconforming Work Excluded 4.5 Consultant is Not Responsible for Architect's or Contractor's Failure to Perform Excluded 4.6 Fees for for Architect's or Contractor's Failure to Perform, or Project Delays are Add Services Excluded 4.7 Design, Procurement, and Delivery of Furnishings is by Others Excluded 4.8 Design, Procurement, and Delivery of Security, Data, Telecom Equipment is by Others Excluded 4.9 Services Not Checked in Sections Above (Even if Included In PSA Exhibit A) Are Excluded Excluded Summary of Fees & Expenses Task Order Clarifications & Exclusions Total - All Preconstruction + Construction Services Fees + Reimbursables Subtotal: Preconstruction + Construction Services Total Fees for Construction Services (w/o Reimbursable Expenses) 210511 CoD-PPV Project Controls PSA 7425 - TO # 06 DSCR Exbt C - Services + Compensation REV 01.00 to CoD (SG+MB)Page 3 of 3 © 2021 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: 55A43E1F-0067-4C3B-A703-45C5A2BF5B8C 2021 2022 Today Apr Jun Aug Oct Dec Feb Apr Jun Aug Apr 14 - Aug 9Fleet Services Expansion 30 days Jun 7 - Jul 6Permit 120 days Jun 7 - Oct 4Procurement & Bidding Oct 12 - Oct 13Council Review & Approval 270 days Oct 14 - Jul 10Construction 60 days Aug 5 - Oct 4Contracts & Legal 30 days Jul 11 - Aug 9Owner Occupancy 28 days Apr 28 - May 25Alt #4 Revisions 4 days May 25 - May 28Alt #4- Owner Review 8 days May 28 - Jun 4Final CD Drawings Owner Plan Review May 24 Permit/Procurement Begins Jun 7 Notice to Proceed Oct 14 Construction Complete Jul 11 Council Review & Approval Oct 12 City of Denton Fleets Services Expansion CoD's PSA # 7425 - Task Order # 06Exhibit C - Project Schedule DocuSign Envelope ID: 55A43E1F-0067-4C3B-A703-45C5A2BF5B8C Certificate Of Completion Envelope Id: 55A43E1F00674C3BA70345C5A2BF5B8C Status: Completed Subject: Please DocuSign: City Council Contract 7425, Amendment 3 Source Envelope: Document Pages: 20 Signatures: 11 Envelope Originator: Certificate Pages: 6 Initials: 1 Christa Christian AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Christa.Christian@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 5/24/2021 2:48:02 PM Holder: Christa Christian Christa.Christian@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Christa Christian christa.christian@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 5/24/2021 2:54:23 PM Viewed: 5/24/2021 2:54:33 PM Signed: 5/24/2021 2:55:17 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 5/24/2021 2:55:20 PM Viewed: 5/24/2021 3:17:34 PM Signed: 5/24/2021 3:17:47 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 5/24/2021 3:17:50 PM Viewed: 5/24/2021 3:49:42 PM Signed: 5/24/2021 3:58:33 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Chris Squadra csquadra@peakprogramvalue.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 174.198.140.4 Sent: 5/24/2021 3:58:38 PM Viewed: 5/24/2021 4:29:50 PM Signed: 5/24/2021 4:34:22 PM Electronic Record and Signature Disclosure: Accepted: 5/24/2021 4:29:50 PM ID: 03cc2325-1b8c-496d-91a5-21f7d04be3c7 Signer Events Signature Timestamp Scott Gray scott.gray@cityofdenton.com Director - Airport & Facilities x Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.190.47.120 Signed using mobile Sent: 5/24/2021 4:34:25 PM Viewed: 5/24/2021 4:38:21 PM Signed: 5/24/2021 4:39:01 PM Electronic Record and Signature Disclosure: Accepted: 5/24/2021 4:38:21 PM ID: de767b53-0525-4ddd-8a4d-fd1fd4a0298d Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 5/24/2021 4:39:04 PM Viewed: 6/16/2021 10:14:26 AM Signed: 6/16/2021 10:15:21 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sara Hensley sara.hensley@cityofdenton.com Interim City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 6/16/2021 10:15:26 AM Viewed: 6/16/2021 10:17:16 AM Signed: 6/16/2021 10:17:28 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Rosa Rios rosa.rios@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 6/16/2021 10:17:31 AM Viewed: 6/16/2021 3:32:02 PM Signed: 6/16/2021 3:32:45 PM Electronic Record and Signature Disclosure: Accepted: 6/16/2021 3:32:02 PM ID: 7f94f4fa-aaca-4535-b21e-1f5c162f8910 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 5/24/2021 2:55:20 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 5/24/2021 4:39:05 PM Viewed: 5/26/2021 1:08:44 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 6/16/2021 3:32:49 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marissa Barrett marissa.barrett@cityofdenton.com Management Analyst City of Denton Security Level: Email, Account Authentication (None) Sent: 6/16/2021 3:32:49 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/24/2021 2:54:23 PM Certified Delivered Security Checked 6/16/2021 3:32:02 PM Signing Complete Security Checked 6/16/2021 3:32:45 PM Completed Security Checked 6/16/2021 3:32:49 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you. 7425 PSA – Amendment #4 Page 1 of 2 FORTH AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND PEAK PROGRAM VALUE, LLC. PSA 7425 THE STATE OF TEXAS § COUNTY OF DENTON § THIS FORTH AMENDMENT TO CONTRACT 7425 (“Amendment”) by and between the City of Denton, Texas (“City”) and PEAK PROGRAM VALUE, LLC. (“Consultant”); to that certain contract executed on October 13, 2020, in the original not- to-exceed amount of $696,074.00 (the “Original Agreement”); amended on February 8, 2021 in the additional amount of $44,910.00 aggregating a not-to-exceed amount of $740,984.00 (the “First Amendment”); amended on April 8, 2021 to include task order 3, project controls and City support for The Junction Project, in the additional amount of $0 aggregating a not-to-exceed amount of $740,984.00 (the “Second Amendment”); amended on June 15, 2021 to include task orders 4, 5 and 6, in the additional amount of $ $463,985.00 aggregating a not-to- exceed amount of $1,204,969.00 (the “Third Amendment”) (collectively, the Original Agreement, the First Amendment and the Second Amendment, and the Third Amendment are the “Agreement”) for services related to Program Management Services. WHEREAS, the City deems it necessary to further expand the services provided by Consultant to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $36,985.00 with this Amendment (Task Order 5, Revision 1 and Task Order 7) for an aggregate not-to-exceed amount of $1,241,760.00; and FURTHERMORE, the City deems it necessary to further expand the services provided by Consultant to the City; NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. The additional services described in Exhibit “A” of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the Program Management Services, are hereby authorized to be performed by Consultant. For and in consideration of the additional services to be performed by Consultant, the City agrees to pay, based on the cost estimate detail attached as Exhibit “A”, a total fee, including reimbursement for non-labor expenses an amount not to exceed $36,791.00. DocuSign Envelope ID: 98C2D2C3-E04D-4FEA-A970-B8406A66FCF2 7425 PSA – Amendment #4 Page 2 of 2 2. This Amendment modifies the Agreement amount to provide an additional $36,791.00 for the additional services with a revised aggregate not to exceed total of $1,241,760.00. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Consultant, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date _________________________. “Consultant” PEAK PROGRAM VALUE, LLC.. By: _________________________________ Chris Squadra, Partner “CITY” CITY OF DENTON, TEXAS A Texas Municipal Corporation By: _______________________________ Christa Christian, CPPB THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: 98C2D2C3-E04D-4FEA-A970-B8406A66FCF2 Facilities Management Director - Airport & Facilities Scott Gray 08/20/2021 Page 1 of 1 ▪ 4450 Arapahoe ▪ Suite 100 ▪ Boulder CO ▪ 80303 ▪ 303.503.1155 City & Consultant PSA 7425 - Task Order 05 Project Controls + City Support Services – Service Center Renovation Revision One – Property Condition Assessment & Report (PCA + PCR) Deliverables Consultant’s Project Scope; Services & Fees; and Project Schedule This Task Order # 05 -Revision One provides the authorization to proceed with project controls and City support services, under the terms and conditions of Professional Services Agreement # 7425, and as defined in the following attachments: Attachment A – Revised Project Scope Attachment B – Revised Fees Attachment C – Revised Project Schedule CITY OF DENTON, TEXAS OWNER __________________________________ Christa Christian, CPPB PEAK PROGRAM VALUE, LLC “CONSULTANT” __________________________________ BY: Chris Squadra ITS: Partner DocuSign Envelope ID: 98C2D2C3-E04D-4FEA-A970-B8406A66FCF2 TEAMWORK DIVIDES THE EFFORT AND MULTIPLIES THE EFFECT...© 2020 Peak Program Value, LLC All rights reserved Updated 26 JUL 2021 DSCR – Service Center Renovation Project Execution Plan Facility Opens; Capture Lessons Learned 100% Schematic Design & Cost Estimate City Council Approval to Proceed with Phase IV Procure General Contractor Construction Staff Training; Project Clean & Start-Up Prepare Design Documents Finalize Master Budget & Schedule w/ Staff City Council Approval to Proceed with Phase V Progress Estimates & Stakeholder Input Budget Validation & Reconciliation w/ Staff FF&E Installation FF&E Procurement City Council Approval to Proceed with Phase III Facilities Assessment for Existing Building (13 SEP) Initial Scope Identification Present Recommendations to Staff & Council Staff Review & Approval to Proceed with Phase II City Stakeholder’s Staff Identify Project Needs = Preconstruction = Construction = Project Initiation = City Approval Gateways Procure Designer / Engineer Order of Magnitude Budget & Rough Schedule Prioritize Scope Stakeholder Fills Out Project Charter Facilities Staff Initiates Project Analysis Facilities Staff Collaborates w/Stakeholders ID & Estimate Cost of Deferred Maint + Capital Replacements Confirm Total Cost of 30 Year Hold of Existing Building After Reno Identify & Estimate Cost of Alternatives to Service Center Renovation Staff Compares Service Center Alternatives Present Staff’s Service Center Recommendation to CMO Team (04 OCT) 12 OCT 2021 CoD's PSA # 7425 - Task Order # 05 - Revision OneExhibit A - Project Scope (PPV's Completed + New Scope of Work & NMA's Services) PPV Scope of Work to be Done Under this TO # 5 - REV 01 PPV Scope of Work Completed on 31 JUL 2021Scope of Work to be Done by Architect (NMA) DocuSign Envelope ID: 98C2D2C3-E04D-4FEA-A970-B8406A66FCF2 I. WORK SCOPE: It is our intent to provide the City of Denton an enhanced Property Condition Assessment (PCA) of the City of Denton Service Center located at 901 Texas Street, Denton, TX 76209. As part of our design work for the proposed renovation currently in progress, we have done a baseline property condition assessment, although a written property condition report was not included in our scope of services. The focus of this PCA is to enhance the baseline survey and provide the City of Denton with a written Property Condition Report (PCR) to determine the best long-term goal for the Service Center. The scope of work is further defined below. · NMA will use the ASTM E2018-15 Standard guide for Property Condition Assessments. · Documentation review and interviews o The objective of the documentation review and interviews with end users and facility maintenance staff is to augment the walk-through survey and to further identify any physical deficiencies. · Walk-through survey of existing property o The objective of the walk-through survey is to visually observe the property to obtain information on material systems and components and to identify any material physical deficiencies and any unusual conditions. Items of the material building systems and components to be observed are:  Structural Frame  Building Envelope  Roofing  Plumbing  Heating  Air Conditioning and ventilation  Electrical  Vertical Transportation  Life Safety/Fire Protection CoD's PSA # 7425 - Task Order # 05 - Revision OneExhibit A - Project Scope (Project Scope Narrative from NMA's AUG 2021 Proposal) DocuSign Envelope ID: 98C2D2C3-E04D-4FEA-A970-B8406A66FCF2  Interior elements · Property Condition report (PCR) o Provide a written report of the significance of the physical deficiencies found and provide a suggested remedy. 1. The Property Condition Assessment will include the services of sub-consultants as noted below. 2. Sub-Consultants: a. Structural Engineering: Alpha Consulting Engineers will be responsible for the assessment of the structural framing and foundation b. Mechanical and Electrical Engineering: Hergenrether, Penner, McGuire and Burkett (HPMB) Consulting Engineering will be responsible for the assessment of the HVAC, Electrical and Plumbing and would include the following: · Engineering report listing existing major pieces of electrical distribution equipment, existing air conditioning equipment, existing water heater equipment, and any other major pieces of mechanical and electrical equipment on site. This listing would identify the equipment, provide pertinent data such as model number, approximate year of manufacturer, visual condition, and anticipated life expectancy. · Traverse of each air handling unit by an NEBB certified test and balance firm to ascertain current equipment performance as compared to original design data. · Thermographic survey of each electrical panelboard and switchboard · Camera survey of existing sewer piping inside the building by a licensed plumbing contractor. · HPMB will include the results from the above testing in their engineering report along with recommendations related to any issues discovered. c. Civil Engineering: Civil engineering is not included. d. Opinion of Cost: Opinion of cost is provided by others and is not included. TIME FRAME – PCR: NMA is prepared to begin work immediately · Anticipated time for delivery of Property Assessment Report is September 13, 2021. Refer Attached Project Execution Plan provided by PPV for additional scheduling/next steps. Preliminary Sketches: Professional services will consist of preliminary sketches of a new two story Service Center for the City of Denton. · Spaces will include the following City of Denton Services: First Floor o Technology Services o Water and Wastewater Utilities o Parks and Recreation o Traffic Operations o Materials Management o Streets and Drainage Second Floor o Safety Training o Parks and Recreation o Water Utilities Administration o Public Works o Purchasing CoD's PSA # 7425 - Task Order # 05 - Revision One Exhibit A - Project Scope (Project Scope Narrative from NMA's AUG 2021 Proposal) DocuSign Envelope ID: 98C2D2C3-E04D-4FEA-A970-B8406A66FCF2 Date: August 16, 2021 Contract #: 7425 Client: City of Denton, TX Task Order: 5 Projects: DSCR - Service Center Renovation REV 01.00 Billing Period: 15 APR 2021 > 31 JUL 2021 City's Purchase Order # : 196980 Total Contract Percent Complete Total Earned to Date Previous Billings Total this Period Only DSCR - Denton Service Center Renovation Preconstruction Services Goal-Setting, Scheduling, Info/Cost Mgmnt, & Procurement 45,815.00 35.0% 16,035.25 16,035.25 Ongoing Project Controls Services 83,606.00 23.3% 19,508.07 19,508.07 (15 Months @ 5,574/MO = 83,606; 3.5 MO of Services Provided before Project Pause Initiated = 23.3%) Preconstruction Reimbursables w/Below Construction Services Setup Project Controls & Info Management Systems 7,770.00 Ongoing Cost, Schedule & Info Management Services 132,711.00 (19 Months at 6,985/MO = 132,711) Ongoing Stakeholder & Quality Management Services 27,265.00 (19 Months at 1,435/MO = 27,265) Construction Reimbursables w/Below 297,167.00 12.0% 35,543.32 35,543.32 Payments Received & Pending Fees 35,543.32 35,543.32 Reimbursable Expenses - Preconstruction 15,006.00 Reimbursable Expenses - Construction 19,007.00 331,180.00 Goal-Setting, Scheduling, Info/Cost Mgmnt, & Procurement 45,815.00 -60.0% (27,489.00) Ongoing Project Controls Services 83,606.00 -23.3% (19,508.07) (3.5 Months @ 5,574/MO = 23.3%) Fees for Property Condition Assessment + Property Condition Report Support Services Cost of Deferred Maint, Capital Replcmnt, 30 Yr Hold, Alts, etc.45,815.00 60.0% 27,489.00 Ongoing Project Controls Services - Team's PCA + PCR Effort 83,606.00 23.3% 19,508.07 (3.5 Months @ 5,574/MO = 23.3%) Total Task Order # 05 Amount After Revision One 331,180.00$ (No Change) ▪ 4450 Arapahoe ▪ Suite 100 ▪ Boulder CO ▪ 80303 ▪ 303.503.1155 Description Subotal - Preconstruction + Construction Services Total Fees Due this Invoice Total Contract Value (Orginal TO # 05) Credits Against Base Contract (Services Removed) Exhibit B - Fees Property Condition Assesment Support Services 210816 CoD-PPV Project Controls PSA 7425 - TO # 05 DSCR Exbt B - Fees REV 02.00 to CoD (SG+MB)Page 1 of 1 © 2021 All rights reserved by Peak Program Value, LLC DocuSign Envelope ID: 98C2D2C3-E04D-4FEA-A970-B8406A66FCF2 Page 1 of 1 ▪ 4450 Arapahoe ▪ Suite 100 ▪ Boulder CO ▪ 80303 ▪ 303.503.1155 City & Consultant PSA 7245 - Task Order 05 Revision One Exhibit C - Schedule Project Controls + City Support Services Denton’s Service Ctr/Fleet Services Site Master Planning The Consultant’s services are assumed to be provided from 01 SEP 2021 to 15 DEC 2021. Fees & reimbursables for extensions of services beyond 15 DEC 2021, through no fault of the Consultant, will be equitably adjusted as mutually agreed in writing by the City and the Consultant. DocuSign Envelope ID: 98C2D2C3-E04D-4FEA-A970-B8406A66FCF2 Page 1 of 1 ▪ 4450 Arapahoe ▪ Suite 100 ▪ Boulder CO ▪ 80303 ▪ 303.503.1155 City & Consultant PSA 7425 - Task Order 7 (11) Project Controls + City Support Services Denton’s Service Ctr/Fleet Services Site Master Planning Consultant’s Project Scope; Services & Fees; and Project Schedule This Task Order # 7(11) provides the authorization to proceed with project controls and City support services, under the terms and conditions of Professional Services Agreement # 7425, and as defined in the following attachments: Attachment A – Project Scope Attachment B – Services and Fees Attachment C – Project Schedule CITY OF DENTON, TEXAS OWNER __________________________________ Christa Christian, CPPB PEAK PROGRAM VALUE, LLC “CONSULTANT” __________________________________ BY: Chris Squadra, Its: Partner DocuSign Envelope ID: 98C2D2C3-E04D-4FEA-A970-B8406A66FCF2 Parking Lot Design Service Center Conceptual Parking Study Update: Prior to preparing construction plans for the various parking lots at the Service Center, TNP will update and revise the previous conceptual parking study of the Service Center facility, expanding the limits to include current and future planned site conditions, the City owned property north of Willis Street and east of Ruddell (see the attached exhibit for the limits of the study). This study will aim to accomplish the following objectives: 1. Develop a concept plan parking layout considering existing conditions and future planned improvements to the Service Center. This will included building plans and future sight utilization. 2. Prepare a Survey Questionnaire for City departments to gain an understanding of their needs. 3. Host up to 4 meetings with department staff to clarify understanding of each group’s specific needs for parking, traffic flow, and access 4. Address visitor parking as needed 5. Provide a schematic layout of wayfinding signs and markings to guide visitors to appropriate parking and entries 6. Determine circulation needs based on City vehicles 7. Consider impact of the future Ruddell Street re-alignment 8. Produce conceptual site maps of the Service Center Facility depicting proposed traffic flow and parking modifications. The site map will be based on an aerial photo, to be taken using drone aerial photography, generating an aerial photograph with 1” pixel resolution. Visitor parking will be addressed, along with wayfinding signs and markings to guide visitors to appropriate parking and entries 9. Incorporate the results of the floodplain study into the concept plan 10. Incorporate landscape requirements into the conceptual plan and prepare conceptual landscaping plans according to the parking concept 11. Prepare a conceptual fencing plan for the new parking concept plan 12. Consider options fort future anticipated amenities such as lighting, electric vehicle charging, permeable pavement and other environmentally friendly enhancements This facility does not currently comply with DDC parking and landscaping standards. We recommend that these guidelines be followed for the parking lots designated for employee and visitor parking, but not necessarily for those areas designated for heavy construction equipment. Once the site layout is approved by City staff, design of the specific parking lots can proceed. TNP proposes to accomplish the study as follows: 1. Meet with the Client to kickoff the project and discuss overall objectives and project plan 2. Provide a survey questionnaire to department leaders to assess their individual departmental needs 3. Develop Concept Plans to designate areas and zones for specific department needs and determine optimal overall site organization CoD's PSA # 7425 - Task Order # 11Exhibit A - Project Scope (Project Scope Narrative from TNP's MAY 2021 Amendment # 05) DocuSign Envelope ID: 98C2D2C3-E04D-4FEA-A970-B8406A66FCF2 4. Meet leadership in each department to understand their specific objectives and needs 5. Meet with the Client to review departmental input and the overall plan 6. Refine Conceptual Parking Lot Plan (up to 3 iterations) based on City input 7. Prepare a final concept plan with a report of assumptions and submit to the Client for review 8. Address minor review comments 9. Prepare and submit a final concept plan including all deliverables listed below Deliverables: 1. Preliminary Concept Plan and Refinements 2. Final Conceptual parking Lot Plan 3. Conceptual Landscaping Plan 4. Conceptual Fencing Plan 5. Summary report of survey results, input data, assumptions, recommendations, and conclusions CoD's PSA # 7425 - Task Order # 11Exhibit A - Project Scope (Project Scope Narrative from TNP's MAY 2021 Amendment # 05) DocuSign Envelope ID: 98C2D2C3-E04D-4FEA-A970-B8406A66FCF2 CoD's PSA # 7425 Task Order # 11Exhibit A - Project Scope(Site Plan)DocuSign Envelope ID: 98C2D2C3-E04D-4FEA-A970-B8406A66FCF2 City & Consultant PSA 7425 - Task Order 7 (11 )- Exhibit B Project Controls Scope of Services & Fees - Service Ctr/Fleet Maintenance Site Master Planning Updated 16 AUG 2021 Printed on 8/16/2021 at 7:45 PM Service Item #Description Fees + Expenses 1.0 Basic Services - Preconstruction Included (If Checked) 1.A Goal-setting, Scheduling & Information Management w/Fees Below 1.0 Project Goals & Implementation Planning ✔ 2.0 Public Private Partnership Ideas ✔ 3.0 Communication & Information Management Plan ✔ 4.0 Conceptual Master Project Schedule ✔ 5.0 Conceptual Construction Phasing Plan ✔ 6.0 Detailed Master Project Schedule ✔ 1.B Cost Management 14,980 1.0 Programmatic Construction Cost Estimate – One Scheme ✔ 2.0 Programmatic Construction Cost Estimate – Three (3) Additional Schemes ✔ 3.0 Owner’s Development Budget Validation ✔ 4.0 Conceptual Design Construction Cost Estimate – One Scheme ✔ 5.0 Conceptual Design Construction Cost Estimate – Three (3) Additional Schemes ✔ 6.0 Cash Flow Prediction ✔ 7.0 Construction Cost Estimates after Conceptual Design Excluded #REF! Value Engineering, Life Cycle Cost Analysis and Evaluation of New Alternatives Excluded 1.C Best Value Procurement Processes Excluded 1.0 “Owner-friendly” Design Team Selection Strategies Not Applicable 2.0 Design Team Selection Assistance Not Applicable 3.0 “Owner-friendly” Contracting Team Selection Strategies Not Applicable 4.0 Contracting Team Selection Assistance Not Applicable 5.0 Contractor/Sub Prequals, Solicitation, Bid Analysis & Award Recommendation Validation Not Applicable 1.D Ongoing Preconstruction Services - 01 SEP 2021 to 30 MAY 2022 8 Months 2,583 per Month 20,668 1.0 Interactive Work Sessions and Meetings Required for Basic Preconstruction Services ✔ Services Duration = Current Project Contract Schedule; Extensions Calc'd at Monthly Rate 35,648 2.0 Construction Services Excluded 3.0 Basic Services - Preconstruction Only 3.1 One Time + Ongoing Preconstruction Services (Assumes 8 Months)35,648 3.3 Reimbursable Expenses for Preconstruction Services (Billed at Actual Cost; 8 Months)1,143 36,791 Basic Services - Construction Only 3.2 One Time + Ongoing Construction Services (Assumes 25 Months)Excluded 3.4 Reimbursable Expenses for Construction Services (Billed at Actual Cost; 25 Months)Not Applicable Excluded 4.0 4.1 Consultant is Not Responsible for Engineer's Failure to Perform Excluded 4.2 Fees for for Engineer's Failure to Perform, or Project Delays are Additional Services Excluded 4.3 Services Not Checked in Sections Above (Even if Included In PSA Exhibit A) Are Excluded Excluded One Time Tasks - Preconstruction (1.A and 1.B ) Summary of Fees & Expenses Task Order Clarifications & Exclusions Basic Services - Preconstruction Total Fees for Basic Services - Preconstruction (w/o Reimbursable Expenses) Construction Services 210816 CoD-PPV Project Controls PSA 7425 - TO # 11 DSMP Exbt B - Services + Compensation REV 01.00 Precon Only CoD (SG+MB)Page 1 of 1 © 2021 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: 98C2D2C3-E04D-4FEA-A970-B8406A66FCF2 Page 1 of 1 ▪ 4450 Arapahoe ▪ Suite 100 ▪ Boulder CO ▪ 80303 ▪ 303.503.1155 City & Consultant PSA 7245 - Task Order 7 (11) Exhibit C - Schedule Project Controls + City Support Services Denton’s Service Ctr/Fleet Services Site Master Planning The Consultant’s services are assumed to be provided from 01 SEP 2021 to 31 MAY 2022. Fees & reimbursables for extensions of services beyond 31 MAY 2022, through no fault of the Consultant, will be equitably adjusted as mutually agreed in writing by the City and the Consultant. DocuSign Envelope ID: 98C2D2C3-E04D-4FEA-A970-B8406A66FCF2 Certificate Of Completion Envelope Id: 98C2D2C3E04D4FEAA970B8406A66FCF2 Status: Completed Subject: Please DocuSign: 7425 - Program Management Services, Amendment 4 Source Envelope: Document Pages: 14 Signatures: 7 Envelope Originator: Certificate Pages: 5 Initials: 0 Christa Christian AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Christa.Christian@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 8/18/2021 2:33:41 PM Holder: Christa Christian Christa.Christian@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Christa Christian christa.christian@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 8/18/2021 3:05:43 PM Viewed: 8/18/2021 3:06:05 PM Signed: 8/18/2021 3:06:05 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Chris Squadra csquadra@peakprogramvalue.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 174.246.131.209 Sent: 8/18/2021 3:06:07 PM Viewed: 8/19/2021 7:38:21 PM Signed: 8/19/2021 7:39:12 PM Electronic Record and Signature Disclosure: Accepted: 8/19/2021 7:38:21 PM ID: 905c4968-038e-44c7-a0ba-441f09445b9d Scott Gray scott.gray@cityofdenton.com Director - Airport & Facilities x Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.38.255.16 Signed using mobile Sent: 8/19/2021 7:39:15 PM Viewed: 8/19/2021 7:39:35 PM Signed: 8/19/2021 7:40:09 PM Electronic Record and Signature Disclosure: Accepted: 8/19/2021 7:39:35 PM ID: 9fb01d92-410c-4703-a87f-a8b7551263f8 Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 8/19/2021 7:40:11 PM Viewed: 8/20/2021 9:20:36 AM Signed: 8/20/2021 9:20:55 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 8/20/2021 9:20:57 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marissa Barrett marissa.barrett@cityofdenton.com Management Analyst City of Denton Security Level: Email, Account Authentication (None) Sent: 8/20/2021 9:20:58 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/18/2021 3:05:43 PM Certified Delivered Security Checked 8/20/2021 9:20:36 AM Signing Complete Security Checked 8/20/2021 9:20:55 AM Completed Security Checked 8/20/2021 9:20:58 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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ORDINANCE NO. 21-1868 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME -RULE MUNICIPAL CORPORATION, AUTHORIZING THE APPROVAL OF A FIFTH AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND PEAK PROGRAM VALUE, LLC, AMENDING THE CONTRACT APPROVED BY CITY COUNCIL ON OCTOBER 13, 2020, IN THE NOT -TO -EXCEED AMOUNT OF $696,074.00; AMENDED BY AMENDMENTS 1-4 APPROVED BY PURCHASING AND CITY COUNCIL; SAID FIFTH AMENDMENT TO PROVIDE PRECONSTRUCTION AND CONSTRUCTION MANAGEMENT SERVICES FOR THE SOLID WASTE FLEET MAINTENANCE SHOP IN THE EXPENDITURE AMOUNT OF $221,567.00, DENTON MUNICIPAL ELECTRIC RENOVATION IN THE EXPENDITURE AMOUNT OF $271,189.00, AND PRE -CONSTRUCTION ESTIMATION SERVICES IN THE EXPENDITURE AMOUNT OF $47,500.00; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 7425 —PROVIDING FOR AN ADDITIONAL FIFTH AMENDMENT EXPENDITURE AMOUNT NOT -TO -EXCEED $540,256.00, WITH THE TOTAL CONTRACT AMOUNT NOT -TO - EXCEED $1,782,016.00). WHEREAS, on October 13, 2020, by Ordinance No. 20-1995, the City awarded a contract to Peak Program Value, LLC in the amount of $696, 074.00 for program management services for the construction phase of the Public Safety Buildings (Police Headquarters, Police Substation, and Firing Range) and additional services for new or renovations of City buildings; and WHEREAS, the additional fees under the proposed Fifth Amendment are fair and reasonable and are consistent with, and not higher than, the recommended practices and fees applicable to the Provider's profession, and such fees do not exceed the maximum provided by law; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The Fifth Amendment, increasing the amount of the contract between the City and Peak Program Value, LLC, which is on file in the office of the Purchasing Agent, in the amount of Five Hundred Forty Thousand Two Hundred Fifty -Six and 001100 ($540,256.00) Dollars, is hereby approved, and the expenditure offunds therefor is hereby authorized in accordance with said amendment which shall be attached hereto. The total contract amount increases to $1,782,016.00. SECTION 2. This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by and seconded by 'Rr ; c,,n ;tee C_ This ordinance was passed and approvedby the following vote [-7 - j2]: Mayor Gerard Hudspeth: Vicki Byrd, District 1: Brian Beck, District 2: Jesse Davis, District 3: Alison Maguire, District 4: Deb Armintor, At Large Place 5: Paul Meltzer, At Large Place 6: Aye Nay J Abstain Absent IT - PASSED AND APPROVED this the t Ll'' day of Se--cmbe.0 , 2021. GERARD ITUISSPETH, MAYOR ATTEST: ROSA RIOS, CITY SECRETARY APPROVED AS TO LEGAL FORM: CATHERINE CLIFTON, INTERIM CITY ATTORNEY Digitally signed by Marcella Lunn DN: cn=Marcella Lunn, o, ou=City o BY.hP1r 1 ` 1^ fenton, D r y,. email-marcella.lunn@cityofdent on.com, c=US Date: 2021.08.30 18:28:14 -05' 00' Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E 7425 No Program Management Services - Amendment 5 Christa Christian PSA 7425 PSA – Amendment #5 Page 1 of 2 FIFTH AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND PEAK PROGRAM VALUE, LLC. PSA 7425 THE STATE OF TEXAS § COUNTY OF DENTON § THIS FIFTH AMENDMENT TO CONTRACT 7425 (“Amendment”) by and between the City of Denton, Texas (“City”) and PEAK PROGRAM VALUE, LLC. (“Consultant”); to that certain contract executed on October 13, 2020, in the original not- to-exceed amount of $696,074.00 (the “Original Agreement”); amended on February 8, 2021 in the additional amount of $44,910.00 aggregating a not-to-exceed amount of $740,984.00 (the “First Amendment”); amended on April 8, 2021 to include task order 3, project controls and City support for The Junction Project, in the additional amount of $0 aggregating a not-to-exceed amount of $740,984.00 (the “Second Amendment”); amended on June 15, 2021 to include task orders 4, 5 and 6, in the additional amount of $ $463,985.00 aggregating a not-to- exceed amount of $1,204,969.00 (the “Third Amendment”); amended on August 20, 2021 to include Task Order 5, Revision 1 and Task Order 7, in the additional amount of $36,791.00 aggregating a not-to- exceed amount of $1,241,760.00 (the “Fourth Amendment”) (collectively, the Original Agreement, the First Amendment, the Second Amendment, The Third Amendment, and the Fourth Amendment are the “Agreement”) for services related to Program Management Services. WHEREAS, the City deems it necessary to further expand the services provided by Consultant to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $540,256.00 with this Amendment (Task Order’s 8, 9 and 10) for an aggregate not-to-exceed amount of $1,782,016.00; and FURTHERMORE, the City deems it necessary to further expand the services provided by Consultant to the City; NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. The additional services described in Exhibit “A” of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the Program Management Services, are hereby authorized to be performed by Consultant. For and in consideration of the additional services to be performed by Consultant, the City agrees to pay, based on the cost estimate detail attached as DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E 7425 PSA – Amendment #5 Page 2 of 2 Exhibit “A”, a total fee, including reimbursement for non-labor expenses an amount not to exceed $540,256.00. 2. This Amendment modifies the Agreement amount to provide an additional $540,256.00 for the additional services with a revised aggregate not to exceed total of $1,782,016.00. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Consultant, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date _________________________. “Consultant” PEAK PROGRAM VALUE, LLC.. By: _________________________________ Chris Squadra, Partner “CITY” CITY OF DENTON, TEXAS A Texas Municipal Corporation By: _______________________________ ATTEST: ROSA RIOS, CITY SECRETARY By: _________________________________ AUTHORIZED SIGNATURE, TITLE APPROVED AS TO LEGAL FORM: By: _________________________________ THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E Facilities Management Director - Airport & Facilities Scott Gray SARA HENSLEY, INTERIM CITY MANAGER 09/14/2021 CATHERINE CLIFTON, INTERIM CITY ATTORNEY Page 1 of 1 ▪ 4450 Arapahoe ▪ Suite 100 ▪ Boulder CO ▪ 80303 ▪ 303.503.1155 City & Consultant PSA 7425 - Task Order 08 “As Needed” On Call Project Controls Services Consultant’s Scope; Services; Fees; and Schedule This Task Order # 08 provides the authorization to provide project controls services to the City as may be requested in the future, under the terms and conditions of Professional Services Agreement # 7425, and as defined in the following attachment: Attachment A – Project Scope, Services, Fees, and Schedule CITY OF DENTON, TEXAS OWNER __________________________________ SARA HENSLEY, INTERIM CITY MANAGER ATTEST: ROSA RIOS, CITY SECRETARY BY: _______________________________ PEAK PROGRAM VALUE, LLC “CONSULTANT” __________________________________ BY: Chris Squadra, Its: Partner Exhibit A DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E ▪ 4450 Arapahoe ▪ Suite 100 ▪ Boulder CO ▪ 80303 ▪ 303.503.1155 To Whom It May Concern: August 16, 2021 Peak Program Value, LLC (Consultant) appreciates the opportunity to provide value to the City of Denton (City) for upcoming projects, and working with the Facilities Department to support the City’s stakeholders. Based on the scope outlined in discussions with the City team, PPV has prepared a proposal for the services we believe will meet the City’s requirements, and will help with decision-making on future projects. A. The Projects The project(s) are to be determined by the City, as needs arise. This Task Order # 08 does not define any projects, or guarantee any compensation to the Consultant. B. Basic Services PPV will provide the following services as the City may request from time to time: A. Project Goals & Implementation Plan Meet with the team and discuss the City’s goals. Review the options and process for due diligence, land acquisition, design, entitlement, procurement, construction, start-up and occupancy by the stakeholders, and their impact on risk management. Prepare a draft project charter, showing the steps by phase for implementing the project, as well as the owner’s move-in, occupancy and start-up activities. Review with the project team, revise and resubmit until approved by the Client. B. Conceptual, Schematic, Design Development, and Other Detailed Construction Cost Estimates Prepare construction cost estimate(s) from the project information package(s) provided by the City, and meet with the City to review with the project team. Make requested edits, and re-submit as a final deliverable. C. Owner’s Development Budget Creation or Validation Create (or review the City’s) costs to be used for each master site development component (e.g. site utilities, drainage structures, pedestrian paving, vehicular paving, site furnishings, etc.), as well as the budget for the building’s furnishings, fixtures, and equipment (FF&E) costs outside the scope of the construction cost estimate. Discuss and correct significant variations in the City’s costs from historic data, and probable component and system requirements, given the known project program and Client’s requirements. Integrate these three direct cost estimates (e.g. site development, building construction cost, and FF&E) with their appropriate budgets for design, engineering, materials testing, escalation, permits, tap fees, and contingency. Review with the project team, edit and re-submit until approved. Validate the alignment of the project’s scope, quality and budget; offer ideas for eliminating variances (if any). D. Conceptual Master Project Schedule Meet with the team and facilitate a “scheduling charette” to understand the goals, major milestones and integration of design, entitlement, procurement, construction and beneficial occupancy milestones of the stakeholders. Expand the discussion to include other Client activities (e.g. funding milestones, land acquisition, master site development, etc.) that may affect the project’s schedule. DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E Task Order # 08 - Project Control Services for the City of Denton’s Upcoming Projects August 16, 2021 Page 2 of 2 E. Conceptual Construction Phasing Plan Prepare three (3) different construction phasing plans for the project, assuming different site ownership and property acquisition options. Show the impact on the project occupancy in above Conceptual Master Project Schedule for the three different acquisition options, and lead a discussion on each. F. Value Engineering, Life Cycle Cost Analysis & Evaluation of Alternatives Collaborate with the project team to identify value engineering ideas, ascertain their first cost impact on the budget, as well as their impact to the operational costs of the facility over a thirty (30) year building life cycle. Evaluate alternative designs, materials and/or site options to achieve maximum value for the lowest cost. Attend, and if requested, lead interactive work session(s) with the project team to evaluate the acceptability of the first cost and life cycle cost impacts of the preferred value engineering options. Encourage the project team to use stakeholder goals and a value analysis process to finalize these value engineering decisions. G. Cash Flow Prediction Load the budget into the schedule, showing the costs to be incurred by quarter throughout the project. H. Public Private Partnership Ideas Collaborate with the project team to identify potentially viable public-private partnership ideas. Evaluate each for financial, legal and financial soundness; prepare pro formas for each; and present the results to the project team and other stakeholders. Assist with strategies for implementing the preferred public-private partnership alternative(s). I. “Owner-friendly” Contracting Team Selection Ideas Review the various processes available for selecting the contracting team, and identify, present and discuss the risks and benefits of each method. Facilitate an interactive work session that results in a contracting team procurement method being selected. J. Other Project Control Services PPV will provide other project control services for the City not listed above, as determined by the City from time to time to be useful. C. Compensation Not To Exceed $47,500 The fees for each of these assignments will be lump sums as mutually agreed in advance, on an “as needed” basis. The aggregate for all assignments under D. Schedule The schedule for each assignment will be as mutually agreed by the City and Consultant in writing in advance of commencement of work. DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E Page 1 of 1 ▪ 4450 Arapahoe ▪ Suite 100 ▪ Boulder CO ▪ 80303 ▪ 303.503.1155 City & Consultant PSA 7425 - Task Order 09 Project Controls + City Support Services – Solid Waste Fleet Maintenance Facility Consultant’s Project Scope; Services & Fees; and Project Schedule This Task Order # 09 provides the authorization to proceed with project controls and City support services, under the terms and conditions of Professional Services Agreement # 7425, and as defined in the following attachments: Attachment A – Project Scope Attachment B – Services and Fees Attachment C – Project Schedule CITY OF DENTON, TEXAS OWNER __________________________________ SARA HENSLEY, INTERIM CITY MANAGER ATTEST: ROSA RIOS, CITY SECRETARY BY: _______________________________ PEAK PROGRAM VALUE, LLC “CONSULTANT” __________________________________ BY: Chris Squadra, Its: Partner DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E City of Denton - Solid Waste Fleet Maintenance Facility DSWF - Project Charter Updated on 07 JUL 2021 Printed on 8/11/2021 at 8:07 AM Project Name City of Denton Solid Waste Fleet Maintenance Facility Address 1527 S. Mayhill Rd. Denton, TX 76208 Project Description Project Manager Email Phone Client Department Fleet Services Client Contract Terry Kader Email: Terry.Kader@cityofdenton.com Phone: 940-349-8729 Initial Project Budget Estimate TBD; Pending Discovery Funding Source Certificate of Obligation (C.O) Solid Waste Funds Bond Election Year (if applicable)Bond Proposition Number Proposed Design Delivery Method Standard Owner-Archt Agmnt Proposed Construction Delivery Method CMAR on Board at 50% DDs Initial Project Schedule Preconstruction: 15 Months Construction: 10 Months Construction Phase End Date 01-Aug-23 Name Organization Project Role Terry Kader CoD - Fleet Services Client Department Mark Bartek CoD - Fleet Services Client Department, Site Contact Brian Borner CoD - Solid Waste Client - Client Department Scott Gray CoD - Facilities Project Delivery Event, Issue Communication Type Frequency Deliverable Updates to CMO/Council Friday Report As needed Description Updates regarding project construction progressions E. Stakeholder Communications (list all anticipated internal and external communications including project and public meetings) Responsibilities D. Project Team Roles & Responsibilities (list all key internal and external project team members and associated project responsibilities including participation in public outreach meetings, presentations to Boards & Commissions, etc.) End user for building, present at PUB/CC Meetings End user for building Client of end user, present at PUB/CC Meetings Other Relevant Project Information Attached is a recently completed map indicating the proposed location f this facility. Additionally, as-built infrastructure maps for the existing onsite improvements for the old DTE Gen-Set, which is to be removed from the property within the next 90 days. C. Project Delivery Method B. Project Information Business Case (justification for initiating a project) The City of Denton Solid Waste and Recycling Department is exclusively responsible for the collection of residential and commercial solid waste and recycling and landfilling activities in the City of Denton. To complete this charge, the Department must muster and maintain an significant and unique fleet of specialty heavy equipment. Maintenance and repair of this fleets was historically undertaken onsite by contractors or City of Denton (COD) Field Technicians or transported offsite to the City's Centralized Fleet Facility, located on Texas Street, for any maintenance required resulting is significant downtime, lost productivity, and operational inefficiencies. in 2017, a third party solid waste consultant (Blue Ridge Services) completed an operational review and staffing assessment of the Solid Waste and Recycling Department, which included the recommendation, "The City should consider constructing a maintenance shop annex close to CDC's truck parking facility. A shop next to the parking facility makes it convenient for drivers to drop off their truck for repairs, reducing driver frustration and encouraging them to turn in their truck for repair immediately when needed. It also makes it convenient for fleet services to retrieve trucks for preventative maintenance services and other repairs." in FY2019/2020, a metal building was converted to a temporary, onsite 2-bay Fleet Services Annex was established where minor repairs, hose changes, oil services, and other minor issues to get a truck on the road in the morning are completed. while this has significantly affected SWR fleet up-time, more intense PM services and major repairs must still be completed at Texas Street. By establishing a Satellite Fleets Services Facility at the City of Denton Landfill, the uniqueness of the SWR fleet can be addressed, maintenance can be prioritized, Solid waste Services can be ensured. Project Scope Design and Construction of a 6 bay Heavy Equipment Fleet Service/Maintenance Facility with a canopy, parking, and ready and deadline. Design MUST include fixed methane monitors in the enclosed areas Background/ History (describe the situation, context of, or history, and include current status of the project) The purpose of this Project Charter is to document initial information and establish processes to ensure that the Project Team works collaboratively and with well defined roles and responsibilities in order to deliver a quality project within scope, budget, and on schedule. The project information provided herein is high-level and used to initiate project planning only. A. General Information Project Charter Facilities Management Department Planning and Construction . See Business Case See Business Case Purpose, Objective, & Goals (specific project objective that correlates with the issue or opportunity. Objective must relate to at least one issue and include measurable outcomes) Design and Construction of a 6 bay Heavy Equipment Fleet Service/Maintenance Facility with a canopy, parking, and ready and downline 210707 DSWG Project Charter for 06 JUL 2021 Mtg REV 04.01 to Team + BKB + FacMan Edits Page 1 of 2 © 2020 Peak Program Value, LLC All rights reserved CoD's PSA # 7425 - Task Order # 09Exhibit A - Project Scope 01 OCT 2023 DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E City of Denton - Solid Waste Fleet Maintenance Facility DSWF - Project Charter Updated on 07 JUL 2021 Printed on 8/11/2021 at 8:07 AM The purpose of this Project Charter is to document initial information and establish processes to ensure that the Project Team works collaboratively and with well defined roles and responsibilities in order to deliver a quality project within scope, budget, and on schedule. The project information provided herein is high-level and used to initiate project planning only. Project Charter Facilities Management Department Planning and Construction . Contract Approval for Architect & Construction PUB & City Council As needed Name Date Terry Kader Gaila Barnett Scott Gray Chief Frank Dixon H. Approvals FacMan (PPV) Project Manager Client Contact G. Attachments Checklist F. Related Subprojects (describe their relationship and impact on each other) Removal of methane generator from existing site location - Denton Municipal Electric is leading that project. Preliminary Budget Est. Project Location Map PUB & CC Approvals of contracts DCM or ACM Signature Director of Airport, Real Estate & Facilities 210707 DSWG Project Charter for 06 JUL 2021 Mtg REV 04.01 to Team + BKB + FacMan Edits Page 2 of 2 © 2020 Peak Program Value, LLC All rights reserved DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E City & Consultant PSA 7425 - Task Order 09 - Exhibit B Project Controls Scope of Services & Fees - Service Center Renovation Updated 12 AUG 2021 Printed on 8/12/2021 at 2:48 PM Service Item #Description Fees + Expenses 1.0 Basic Services - Preconstruction Included (If Checked) 1.A Goal-setting, Scheduling & Information Management w/Fees Below 1.0 Project Goals & Implementation Planning ✔ 2.0 Public Private Partnership Ideas Not Applicable 3.0 Communication & Information Management Plan ✔ 4.0 Conceptual Master Project Schedule ✔ 5.0 Conceptual Construction Phasing Plan ✔ 6.0 Detailed Master Project Schedule ✔ 1.B Cost Management w/Fees Below 1.0 Programmatic Construction Cost Estimate – One Scheme Not Applicable 2.0 Programmatic Construction Cost Estimate – Additional Schemes (Each)Not Applicable 3.0 Owner’s Development Budget Validation ✔ 4.0 Conceptual Design Construction Cost Estimate – One Scheme ✔ 5.0 Conceptual Design Construction Cost Estimate – Additional Schemes (Each)✔ 6.0 Cash Flow Prediction ✔ 7.0 50% Schematic Design Construction Cost Estimate (Assumes Single Scheme)✔ 8.0 100% Schematic Design Construction Cost Estimate (Assumes Single Scheme)✔ 9.0 Validation of GC’s Initial Construction Cost Estimate ✔ 10.0 50% Design Development Construction Cost Estimate (Assumes Single Scheme)✔ 11.0 GC’s Estimate Validation at 100% Design Development ✔ 12.0 Validation of the GC’s Proposed Final Guaranteed Maximum Price (GMP)✔ 13.0 Value Engineering, Life Cycle Cost Analysis and Evaluation of New Alternatives ✔ 14.0 Coordination of Furnishings, Fixtures & Equipment (FF&E), IT, AV and Security Budgets ✔ 1.C Best Value Procurement Processes 37,371 1.0 “Owner-friendly” Design Team Selection Strategies ✔ 2.0 Design Team Selection Assistance ✔ 3.0 “Owner-friendly” Contracting Team Selection Strategies ✔ 4.0 Contracting Team Selection Assistance ✔ 5.0 Contractor/Sub Prequals, Solicitation, Bid Analysis & Award Recommendation Validation ✔ 1.D Ongoing Preconstruction Services - 01 SEP 2021 to 01 OCT 2022 15 Months 3,943 per Month 59,150 1.0 Interactive Work Sessions and Meetings Required for Basic Preconstruction Services ✔ Services Duration = Current Project Contract Schedule; Extensions Calc'd at Monthly Rate 96,521 2.0 Alternate 01- Construction Services (at the Option of the City) Included (If Checked) 2.A One Time Tasks - Set Up Project Controls & Information Management Systems Concurrent w/2.B Below 1.0 Cost Management Options Review Completed 2.0 Schedule Management Options Review Completed 3.0 Information Management Options Review Completed 4.0 Set Up the Chosen Systems, Processes & Tools for Tracking:✔ .1 Budgets Against Commitments ✔ .2 Proposed Change Orders ✔ .3 Pending Commitments ✔ .4 GC, Design Team, and Consultant Contract Changes ✔ .5 Contingency Use Log(s)✔ .6 Commitments vs. Budget ✔ .7 Payments vs. Commitments ✔ One Time Tasks - Preconstruction (1.A, 1.B & 1.C) Total Fees for Basic Services - Preconstruction (w/o Reimbursable Expenses) 210812 CoD-PPV Project Controls PSA 7425 - TO # 08 DSWF Exbt B - Services + Compensation REV 01.01 Precon + Const as Add Alt to CoD (SG+MB)Page 1 of 4 © 2021 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E City & Consultant PSA 7425 - Task Order 09 - Exhibit B Project Controls Scope of Services & Fees - Service Center Renovation Updated 12 AUG 2021 Printed on 8/12/2021 at 2:48 PM Service Item #Description Fees + Expenses 5.0 Set Up Buyout Savings Tracking Process with GC ✔ 6.0 Set Up the Allowances & Furnishings/Equipment Budget Tracking System ✔ 7.0 Review Project Controls Systems with Team ✔ 8.0 Project Controls Systems Training for Architect & Owner Team ✔ Subtotal: One Time Tasks - Set Up Project Controls & Information Management Systems 4,515 2.B Ongoing Project Control Services - Cost, Schedule & Information Management 1.0 Ongoing Cost Management ✔ 2.0 Ongoing Schedule Management ✔ 3.0 Ongoing Information Management ✔ 4.0 Meetings During Construction: .1 Project Executive Monthly .2 Senior Project Manager N/A .3 Project Manager 4X per Month .4 Assistant PM N/A 5.0 Review Project Status & Interview Team Members ✔ 6.0 Read Weekly Meeting Minutes & Status Logs ✔ 7.0 Reporting to Owner 4X per Month 8.0 Review Applications for Payment Monthly:✔ .1 Note Compliance with the Contract and Standards of the Industry ✔ .2 Compare Scheduled/Completed Work vs. Amount Billed ✔ .3 Review Appropriateness of Contingency Reallocations ✔ .4 Validate Proper Documentation of Expenditures ✔ .5 Track Use of Allowances ✔ .6 Track Invoices for Furnishings & Equipment ✔ .7 Confirm Buyout Savings Status ✔ 9.0 Update Owner's Budget ✔ 10.0 Maintain and Update Project Budget Tracking System ✔ 11.0 Publish Monthly Reports wExecutive Summary + Detailed Findings ✔ 12.0 Establish Schedule Tracking Procedures ✔ 13.0 Validate GC’s Proposed Change Requests (up to a Max of 5.0% of GC’s Contract Amount)✔ (5.0% CO Max is Calculated on Contract without City's Owner's Contingency Line Included) (Evaluating & Negotiating COs Above this 5.0% Amount Is An Additional Service) 14.0 Validate Project Turnover, Start-up, Owner Move-in, and Closeout Procedures ✔ Services Duration = Current Project Contract Schedule; Extensions Calc'd at Monthly Rate Below Subtotal: Ongoing Project Control Services - Cost, Schedule & Information Management 12 Months 6,996 per Month 83,948 2.C City Stakeholder Management 12 Months 1,441 /MO 17,290 1.0 Provide Direct Interface with End‐users and Other Stakeholders as Required ✔ 2.0 Maintain a Single Point of Project Contact for the City Team ✔ 3.0 Provide Briefings of Officials, Council, Boards, Commissions, & Ad‐hoc Committees ✔ 4.0 Plan, Coordinate & Lead Project Update Meetings & Status Report Distribution for Above ✔ 5.0 Provide a Public Communication Plan for Neighborhoods & Community‐wide Citizens ✔ 6.0 Assist Staff in Coordination of Ground‐breaking, Announcements & Press Conferences ✔ 7.0 Coordinate Design, Approval & Placement of Project Signage ✔ 7.0 Serve as the City's Point of Contact during Construction ✔ 8.0 Conduct Construction Update Meetings at Construction Sites ✔ 210812 CoD-PPV Project Controls PSA 7425 - TO # 08 DSWF Exbt B - Services + Compensation REV 01.01 Precon + Const as Add Alt to CoD (SG+MB)Page 2 of 4 © 2021 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E City & Consultant PSA 7425 - Task Order 09 - Exhibit B Project Controls Scope of Services & Fees - Service Center Renovation Updated 12 AUG 2021 Printed on 8/12/2021 at 2:48 PM Service Item #Description Fees + Expenses 2.D Quality Management 12 Months w/Above 1.0 Coordinate Project Close Out, including Obtaining Final As‐Built Plans from Contractor ✔ 2.0 Monitor Construction Progress ✔ 3.0 Advise the City of Any Observations of Non‐Conforming Work or Other Quality Concerns ✔ 4.0 Manage the Geotechnical Investigations and Develop Contracts for Geotechnical Firms ✔ 5.0 Review Results from Geotechnical Investigations ✔ 6.0 Review Contractor's Quality Control Plan ✔ 7.0 Provide Oversight of City's Quality Assurance Plan ✔ 8.0 Review Submittals Prepared by the Contractor & Processed by the Design Team ✔ 9.0 Coordinate City Staff Review of Submittals Where Required ✔ 10.0 Coordinate City Vendors, to Include Security, Data, Telecom, & Move Management ✔ 11.0 Coordinate Furnishings Installation (Furnishings Procurement by Others)✔ 12.0 Coordinate City's Architect's Site Visits & Facilty's Punchlist Distribution/Tracking ✔ 13.0 Monitor Contractor's Completion of Punchlist Items & Architect's Confirmation of Same ✔ 14.0 Coordinate City's Commissioning Consultant's Site Visits & Review Reports ✔ 15.0 Monitor Contractor's Compliance w/Commissioning Consultant's Findings & Final Cx Report ✔ 16.0 Coordinate Turnover of Closeout Documention & Project Information Management System ✔ 17.0 Coordinate City's Architect's 11 Month Warranty Site Visit & Distribution Findings ✔ ✔ 2.E Support Services for Other City Project Management Responsibilities 12 Months w/Above 1.0 Issue “Notices to Proceed” on Appropriate Phases ✔ 2.0 Coordinate TAS Consultant's Site Visit(s) & Review TAS Consultant's Findings ✔ Subtotal - Support Services for Other City Project Management Responsibilties 12 Months w/Above 105,753 3.0 Basic Services - Preconstruction Only 3.1 One Time + Ongoing Preconstruction Services (Assumes 15 Months)96,521 3.3 Reimbursable Expenses for Preconstruction Services (Billed at Actual Cost; 15 Months)10,718 107,240 Basic Services - Construction Only 3.2 One Time + Ongoing Construction Services (Assumes 12 Months)105,753 3.4 Reimbursable Expenses for Construction Services (Billed at Actual Cost; 12 Months)8,575 114,327 Summary of Fees & Expenses Subtotal: Basic Services Only - Preconstruction Fees for Alternate One - Construction Services (w/o Reimbursable Expenses) (at City's Option) Subtotal: Add Alternate One - Construction Services 210812 CoD-PPV Project Controls PSA 7425 - TO # 08 DSWF Exbt B - Services + Compensation REV 01.01 Precon + Const as Add Alt to CoD (SG+MB)Page 3 of 4 © 2021 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E City & Consultant PSA 7425 - Task Order 09 - Exhibit B Project Controls Scope of Services & Fees - Service Center Renovation Updated 12 AUG 2021 Printed on 8/12/2021 at 2:48 PM Service Item #Description Fees + Expenses 4.0 4.1 Safety Plan and Logistics Coordination Are Solely the Resonsibilty of the Contractor Excluded 4.2 Quality Management of Materials & Installation Are Solely the Resonsibilty of the Contractor Excluded 4.3 Consultant Will Be Performing Onsite Observations, not Continuous or Exhaustive Inspections Excluded 4.4 Consultant Will Not be Held Responsible for Contractor's or Vendor's Nonconforming Work Excluded 4.5 Consultant is Not Responsible for Architect's or Contractor's Failure to Perform Excluded 4.6 Fees for for Architect's or Contractor's Failure to Perform, or Project Delays are Add Services Excluded 4.7 Design, Procurement, and Delivery of Furnishings is by Others Excluded 4.8 Design, Procurement, and Delivery of Security, Data, Telecom Equipment is by Others Excluded 4.9 Services Not Checked in Sections Above (Even if Included In PSA Exhibit A) Are Excluded Excluded Task Order Clarifications & Exclusions 210812 CoD-PPV Project Controls PSA 7425 - TO # 08 DSWF Exbt B - Services + Compensation REV 01.01 Precon + Const as Add Alt to CoD (SG+MB)Page 4 of 4 © 2021 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E = Preconstruction = Construction = Project Initiation Updated 06 JUL 2021 DSWF – Solid Waste Fleet Repair Facility Project Execution Plan TEAMWORK DIVIDES THE EFFORT AND MULTIPLIES THE EFFECT...© 2021 Peak Program Value, LLC All rights reserved Facility Opens; Capture Lessons Learned Conceptual Design & Cost Estimate City Council Approval to Proceed with Phase IV Procure General Contractor Construction Staff Training; Project Clean & Start-Up Prepare Design Documents Finalize Master Budget & Schedule w/ Staff City Council Approval to Proceed with Phase V Progress Estimates & Stakeholder Input Budget Validation & Reconciliation w/ Staff FF&E Installation FF&E Procurement City Council Approval to Proceed with Phase III = City Approval Gateways Stakeholder Fills Out Project Charter Facilities Staff Initiates Project Analysis Site Assessment Facilities Assessment Initial Scope Identification Procure Designer / Engineer Present Recommendations to Staff & Council Staff Review & Approval to Proceed with Phase II Order of Magnitude Budget & Rough Schedule Prioritize Scope Consultant Report Preparation City Stakeholder’s Staff Identify Project Needs Facilities Staff Collaborates w/Stakeholders 12 AUG 2021 We are here now. Assumes Construction Complete on 01 OCT 2023 Assumes Preconstruction Complete on 01 OCT 2022 CoD's PSA # 7425 - Task Order # 09Exhibit C - Project Schedule DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E Page 1 of 1 ▪ 4450 Arapahoe ▪ Suite 100 ▪ Boulder CO ▪ 80303 ▪ 303.503.1155 City & Consultant PSA 7425 - Task Order 10 Project Controls + City Support Services – Denton’s Municipal Electric Campus Renovations Consultant’s Project Scope; Services & Fees; and Project Schedule This Task Order # 10 provides the authorization to proceed with project controls and City support services, under the terms and conditions of Professional Services Agreement # 7425, and as defined in the following attachments: Attachment A – Project Scope Attachment B – Services and Fees Attachment C – Project Schedule CITY OF DENTON, TEXAS OWNER __________________________________ SARA HENSLEY, INTERIM CITY MANAGER ATTEST: ROSA RIOS, CITY SECRETARY BY: _______________________________ PEAK PROGRAM VALUE, LLC “CONSULTANT” __________________________________ BY: Chris Squadra, Its: Partner DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E City of Denton’s Municipal Electric Campus Renovation Project - DMER Project Controls Kickoff Meeting Minutes 29 JUL 2021 @ 11:00 AM Admin. Conference RM - DME Campus @ 1659 Spenser Road, Denton, TX (Notes/Edits Added by PPV After Meeting for Task Order # 10 Project Scope Clarity) I. Attendees Marissa Barrett; Facilities Management Naulty; Assistant Terry GM – Denton Municipal Electric Chris Squadra; Project Controls Lead – PPV Gaila Barnett; Sr. Project Manager - PPV II. General Information 1. 10-Year Staffing Projection 2. New Service Center Near DEC W. Side of Town (2026-2028 Completion) 3. Growth will be SW of City 4. Hunter Cole Ranch is a 20 Year Buildout (2050) 5. 250,000 is Expected City of Denton Population in 2050. Current Population is 130,000 III. Project Overview 1. DME Campus A. Administration & Energy Management Office (EMO) - Admin. 15 people - EMO Can’t be shut down - EMO operational back up site available @ Denton Electric Center (DEC) B. Engineering & Systems Operation -Newest Building - Systems Operations Class IV Structure (Force 5 Tornado Proof) C. Field Operations-Maintenance of Power Distribution - 60 Lockers D. Transmission Engineering Dept. (TED) - IT & Safety - Prefab Building - Equipment Storage CoD's PSA # 7425 - Task Order # 10Exhibit A - Project Scope DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E DMER Team Kick Off Meeting at DME Admin. Conference RM. on 29 JUL 2021 at 11:00 AM Page 2 of 2 IV. Budget: 1. $750,000 - $1M 2. Additional funding can be obtained V. Schedule: 29 JUL 2021 Kick Off Meeting Note Added for TO # 10: Reasonable Preconstruction Completion Target: 01 MAY 2022 Phase 1: Completion Target 01 JUN 2022 Note Added for TO # 10: Reasonable Construction Completion Target: 01 DEC 2022  Phase 1.A Move Energy Management Office (EMO) Out of Admin Building (7 FTEs; 24 Hour EMO Staff to DEC; Balance to Their Home Offices)  Phase 1.B Renovate Existing EMO Space for Admin Staff (13 FTEs)  Phase 1.C Move Admin Staff (Temporarily) to Newly Renovated, Existing EMO Space  Phase 1.D Renovate Existing, Vacated Admin Space for Engineering Team  Phase 1.E Move Engineering Team to Newly Renovated, Existing Admin Space  Phase 1.F Move Admin Staff to Engineering Building (No Renovation Required)  Phase 1.F Move EMO to Permanent EMO (Old Temp Admin) Renovated Space’ Phase 2: Completion Target 01 JUN 2023 Renovation of North ¼ of Field Operations Building Phase 3: Completion Target 01 JUN 2023 Renovation of Transmission Engineering Dept. (TED) Phase 4: Not in PPV Scope of Work Completion Target TBD by City Equipment Storage Phase 5: Not in PPV Scope of Work Completion Target TBD by City Warehouse Building VI. Information Management Not Discussed VII. Communication Plan Not Discussed VIII. Next Steps DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E City & Consultant PSA 7425 - Task Order 10 - Exhibit B Project Controls Scope of Services & Fees - Municipal Electric Renovation Updated 12 AUG 2021 Printed on 8/12/2021 at 3:40 PM Service Item #Description Fees + Expenses 1.0 Basic Services - Preconstruction Included (If Checked) 1.A Goal-setting, Scheduling & Information Management w/Fees Below 1.0 Project Goals & Implementation Planning ✔ 2.0 Public Private Partnership Ideas Not Applicable 3.0 Communication & Information Management Plan ✔ 4.0 Conceptual Master Project Schedule ✔ 5.0 Conceptual Construction Phasing Plan ✔ 6.0 Detailed Master Project Schedule ✔ 1.B Cost Management w/Fees Below 1.0 Programmatic Construction Cost Estimate – One Scheme Not Applicable 2.0 Programmatic Construction Cost Estimate – Additional Schemes (Each)Not Applicable 3.0 Owner’s Development Budget Validation ✔ 4.0 Conceptual Design Construction Cost Estimate – One Scheme ✔ 5.0 Conceptual Design Construction Cost Estimate – Additional Schemes (Each)✔ 6.0 Cash Flow Prediction ✔ 7.0 50% Schematic Design Construction Cost Estimate (Assumes Single Scheme)✔ 8.0 100% Schematic Design Construction Cost Estimate (Assumes Single Scheme)✔ 9.0 Validation of GC’s Initial Construction Cost Estimate ✔ 10.0 50% Design Development Construction Cost Estimate (Assumes Single Scheme)✔ 11.0 GC’s Estimate Validation at 100% Design Development ✔ 12.0 Validation of the GC’s Proposed Final Guaranteed Maximum Price (GMP)✔ 13.0 Value Engineering, Life Cycle Cost Analysis and Evaluation of New Alternatives ✔ 14.0 Coordination of Furnishings, Fixtures & Equipment (FF&E), IT, AV and Security Budgets ✔ 1.C Best Value Procurement Processes 41,755 1.0 “Owner-friendly” Design Team Selection Strategies ✔ 2.0 Design Team Selection Assistance ✔ 3.0 “Owner-friendly” Contracting Team Selection Strategies ✔ 4.0 Contracting Team Selection Assistance ✔ 5.0 Contractor/Sub Prequals, Solicitation, Bid Analysis & Award Recommendation Validation ✔ 1.D Ongoing Preconstruction Services - 01 SEP 2021 to 01 OCT 2022 8 Months 4,556 per Month 36,448 1.0 Interactive Work Sessions and Meetings Required for Basic Preconstruction Services ✔ Services Duration = Current Project Contract Schedule; Extensions Calc'd at Monthly Rate 78,203 2.0 Alternate 01- Construction Services (at the Option of the City) Included (If Checked) 2.A One Time Tasks - Set Up Project Controls & Information Management Systems Concurrent w/2.B Below 1.0 Cost Management Options Review Completed 2.0 Schedule Management Options Review Completed 3.0 Information Management Options Review Completed 4.0 Set Up the Chosen Systems, Processes & Tools for Tracking:✔ .1 Budgets Against Commitments ✔ .2 Proposed Change Orders ✔ .3 Pending Commitments ✔ .4 GC, Design Team, and Consultant Contract Changes ✔ .5 Contingency Use Log(s)✔ .6 Commitments vs. Budget ✔ .7 Payments vs. Commitments ✔ One Time Tasks - Preconstruction (1.A, 1.B & 1.C) Total Fees for Basic Services - Preconstruction (w/o Reimbursable Expenses) 210812 CoD-PPV Project Controls PSA 7425 - TO # 09 DGMER Exbt B - Services + Compensation REV 01.00 Precon + Const as Add Alt to CoD (SG+MB)Page 1 of 4 © 2021 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E City & Consultant PSA 7425 - Task Order 10 - Exhibit B Project Controls Scope of Services & Fees - Municipal Electric Renovation Updated 12 AUG 2021 Printed on 8/12/2021 at 3:40 PM Service Item #Description Fees + Expenses 5.0 Set Up Buyout Savings Tracking Process with GC ✔ 6.0 Set Up the Allowances & Furnishings/Equipment Budget Tracking System ✔ 7.0 Review Project Controls Systems with Team ✔ 8.0 Project Controls Systems Training for Architect & Owner Team ✔ Subtotal: One Time Tasks - Set Up Project Controls & Information Management Systems 4,515 2.B Ongoing Project Control Services - Cost, Schedule & Information Management 1.0 Ongoing Cost Management ✔ 2.0 Ongoing Schedule Management ✔ 3.0 Ongoing Information Management ✔ 4.0 Meetings During Construction: .1 Project Executive Monthly .2 Senior Project Manager N/A .3 Project Manager 4X per Month .4 Assistant PM N/A 5.0 Review Project Status & Interview Team Members ✔ 6.0 Read Weekly Meeting Minutes & Status Logs ✔ 7.0 Reporting to Owner 4X per Month 8.0 Review Applications for Payment Monthly:✔ .1 Note Compliance with the Contract and Standards of the Industry ✔ .2 Compare Scheduled/Completed Work vs. Amount Billed ✔ .3 Review Appropriateness of Contingency Reallocations ✔ .4 Validate Proper Documentation of Expenditures ✔ .5 Track Use of Allowances ✔ .6 Track Invoices for Furnishings & Equipment ✔ .7 Confirm Buyout Savings Status ✔ 9.0 Update Owner's Budget ✔ 10.0 Maintain and Update Project Budget Tracking System ✔ 11.0 Publish Monthly Reports wExecutive Summary + Detailed Findings ✔ 12.0 Establish Schedule Tracking Procedures ✔ 13.0 Validate GC’s Proposed Change Requests (up to a Max of 5.0% of GC’s Contract Amount)✔ (5.0% CO Max is Calculated on Contract without City's Owner's Contingency Line Included) (Evaluating & Negotiating COs Above this 5.0% Amount Is An Additional Service) 14.0 Validate Project Turnover, Start-up, Owner Move-in, and Closeout Procedures ✔ Services Duration = Current Project Contract Schedule; Extensions Calc'd at Monthly Rate Below Subtotal: Ongoing Project Control Services - Cost, Schedule & Information Management 25 Months 5,367 per Month 134,173 2.C City Stakeholder Management 25 Months 1,443 /MO 36,076 1.0 Provide Direct Interface with End‐users and Other Stakeholders as Required ✔ 2.0 Maintain a Single Point of Project Contact for the City Team ✔ 3.0 Provide Briefings of Officials, Council, Boards, Commissions, & Ad‐hoc Committees ✔ 4.0 Plan, Coordinate & Lead Project Update Meetings & Status Report Distribution for Above ✔ 5.0 Provide a Public Communication Plan for Neighborhoods & Community‐wide Citizens ✔ 6.0 Assist Staff in Coordination of Ground‐breaking, Announcements & Press Conferences ✔ 7.0 Coordinate Design, Approval & Placement of Project Signage ✔ 7.0 Serve as the City's Point of Contact during Construction ✔ 8.0 Conduct Construction Update Meetings at Construction Sites ✔ 210812 CoD-PPV Project Controls PSA 7425 - TO # 09 DGMER Exbt B - Services + Compensation REV 01.00 Precon + Const as Add Alt to CoD (SG+MB)Page 2 of 4 © 2021 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E City & Consultant PSA 7425 - Task Order 10 - Exhibit B Project Controls Scope of Services & Fees - Municipal Electric Renovation Updated 12 AUG 2021 Printed on 8/12/2021 at 3:40 PM Service Item #Description Fees + Expenses 2.D Quality Management 25 Months w/Above 1.0 Coordinate Project Close Out, including Obtaining Final As‐Built Plans from Contractor ✔ 2.0 Monitor Construction Progress ✔ 3.0 Advise the City of Any Observations of Non‐Conforming Work or Other Quality Concerns ✔ 4.0 Manage the Geotechnical Investigations and Develop Contracts for Geotechnical Firms ✔ 5.0 Review Results from Geotechnical Investigations ✔ 6.0 Review Contractor's Quality Control Plan ✔ 7.0 Provide Oversight of City's Quality Assurance Plan ✔ 8.0 Review Submittals Prepared by the Contractor & Processed by the Design Team ✔ 9.0 Coordinate City Staff Review of Submittals Where Required ✔ 10.0 Coordinate City Vendors, to Include Security, Data, Telecom, & Move Management ✔ 11.0 Coordinate Furnishings Installation (Furnishings Procurement by Others)✔ 12.0 Coordinate City's Architect's Site Visits & Facilty's Punchlist Distribution/Tracking ✔ 13.0 Monitor Contractor's Completion of Punchlist Items & Architect's Confirmation of Same ✔ 14.0 Coordinate City's Commissioning Consultant's Site Visits & Review Reports ✔ 15.0 Monitor Contractor's Compliance w/Commissioning Consultant's Findings & Final Cx Report ✔ 16.0 Coordinate Turnover of Closeout Documention & Project Information Management System ✔ 17.0 Coordinate City's Architect's 11 Month Warranty Site Visit & Distribution Findings ✔ ✔ 2.E Support Services for Other City Project Management Responsibilities 25 Months w/Above 1.0 Issue “Notices to Proceed” on Appropriate Phases ✔ 2.0 Coordinate TAS Consultant's Site Visit(s) & Review TAS Consultant's Findings ✔ Subtotal - Support Services for Other City Project Management Responsibilties 25 Months w/Above 174,764 3.0 Basic Services - Preconstruction Only 3.1 One Time + Ongoing Preconstruction Services (Assumes 8 Months)78,203 3.3 Reimbursable Expenses for Preconstruction Services (Billed at Actual Cost; 8 Months)5,716 83,920 Basic Services - Construction Only 3.2 One Time + Ongoing Construction Services (Assumes 25 Months)174,764 3.4 Reimbursable Expenses for Construction Services (Billed at Actual Cost; 25 Months)12,505 187,269 Summary of Fees & Expenses Subtotal: Basic Services Only - Preconstruction Fees for Alternate One - Construction Services (w/o Reimbursable Expenses) (at City's Option) Subtotal: Add Alternate One - Construction Services 210812 CoD-PPV Project Controls PSA 7425 - TO # 09 DGMER Exbt B - Services + Compensation REV 01.00 Precon + Const as Add Alt to CoD (SG+MB)Page 3 of 4 © 2021 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E City & Consultant PSA 7425 - Task Order 10 - Exhibit B Project Controls Scope of Services & Fees - Municipal Electric Renovation Updated 12 AUG 2021 Printed on 8/12/2021 at 3:40 PM Service Item #Description Fees + Expenses 4.0 4.1 Safety Plan and Logistics Coordination Are Solely the Resonsibilty of the Contractor Excluded 4.2 Quality Management of Materials & Installation Are Solely the Resonsibilty of the Contractor Excluded 4.3 Consultant Will Be Performing Onsite Observations, not Continuous or Exhaustive Inspections Excluded 4.4 Consultant Will Not be Held Responsible for Contractor's or Vendor's Nonconforming Work Excluded 4.5 Consultant is Not Responsible for Architect's or Contractor's Failure to Perform Excluded 4.6 Fees for for Architect's or Contractor's Failure to Perform, or Project Delays are Add Services Excluded 4.7 Design, Procurement, and Delivery of Furnishings is by Others Excluded 4.8 Design, Procurement, and Delivery of Security, Data, Telecom Equipment is by Others Excluded 4.9 Services Not Checked in Sections Above (Even if Included In PSA Exhibit A) Are Excluded Excluded Task Order Clarifications & Exclusions 210812 CoD-PPV Project Controls PSA 7425 - TO # 09 DGMER Exbt B - Services + Compensation REV 01.00 Precon + Const as Add Alt to CoD (SG+MB)Page 4 of 4 © 2021 Peak Program Value, LLC All Rights Reserved DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E = Preconstruction = Construction = Project Initiation Updated 26 JUL 2021 DECR – Electrical Center Renovation Project Execution Plan TEAMWORK DIVIDES THE EFFORT AND MULTIPLIES THE EFFECT...© 2020 Peak Program Value, LLC All rights reserved Facility Opens; Capture Lessons Learned Conceptual Design & Cost Estimate City Council Approval to Proceed with Phase IV Procure General Contractor Construction Staff Training; Project Clean & Start-Up Prepare Design Documents Finalize Master Budget & Schedule w/ Staff City Council Approval to Proceed with Phase V Progress Estimates & Stakeholder Input Budget Validation & Reconciliation w/ Staff FF&E Installation FF&E Procurement City Council Approval to Proceed with Phase III = City Approval Gateways Stakeholder Fills Out Project Charter Facilities Staff Initiates Project Analysis Site Assessment Facilities Assessment Initial Scope Identification Procure Designer / Engineer Present Recommendations to Staff & Council Staff Review & Approval to Proceed with Phase II Order of Magnitude Budget & Rough Schedule Prioritize Scope Consultant Report Preparation City Stakeholder’s Staff Identify Project Needs Facilities Staff Collaborates w/Stakeholders Assumes Preconstruction Complete on 01 MAY 2022 Assumes Construction Complete on 01 JUN 2023 CoD's PSA # 7425 - Task Order # 10 Exhibit C - Project Schedule 12 AUG 2021 We are here now. DocuSign Envelope ID: 69F080AF-C7A4-4E7B-B68D-431C1CE0EC6E Certificate Of Completion Envelope Id: 69F080AFC7A44E7BB68D431C1CE0EC6E Status: Sent Subject: Please DocuSign: City Council Contract 7425 - Amendment 5 Source Envelope: Document Pages: 22 Signatures: 6 Envelope Originator: Certificate Pages: 6 Initials: 1 Christa Christian AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Christa.Christian@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 8/24/2021 2:34:17 PM Holder: Christa Christian Christa.Christian@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Christa Christian christa.christian@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 8/24/2021 2:39:18 PM Viewed: 8/24/2021 2:39:29 PM Signed: 8/24/2021 2:39:58 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 8/24/2021 2:40:01 PM Viewed: 8/24/2021 2:44:29 PM Signed: 8/24/2021 2:48:23 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Catherine Clifton, Interim City Attorney City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 8/24/2021 2:48:27 PM Viewed: 8/25/2021 1:27:00 PM Signed: 8/25/2021 1:38:38 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Chris Squadra csquadra@peakprogramvalue.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 98.6.6.202 Sent: 8/25/2021 1:38:41 PM Viewed: 8/25/2021 1:39:15 PM Signed: 8/25/2021 1:39:54 PM Electronic Record and Signature Disclosure: Accepted: 8/25/2021 1:39:15 PM ID: 4668f74c-6ec9-4d15-a74a-2f2e9873ae50 Signer Events Signature Timestamp Scott Gray scott.gray@cityofdenton.com Director - Airport & Facilities x Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.38.255.16 Sent: 8/25/2021 1:39:58 PM Viewed: 8/25/2021 1:40:50 PM Signed: 8/25/2021 1:41:11 PM Electronic Record and Signature Disclosure: Accepted: 8/25/2021 1:40:50 PM ID: 8a33874c-963f-4d68-bdc5-f2bd72254284 Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 8/25/2021 1:41:14 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sara Hensley sara.hensley@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Rosa Rios rosa.rios@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 8/25/2021 10:31:55 AM ID: ce4074bf-388f-4d27-a0c0-754800f6e896 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 8/24/2021 2:40:00 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 8/25/2021 1:41:14 PM Viewed: 8/25/2021 1:41:45 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Marissa Barrett marissa.barrett@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/24/2021 2:39:18 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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