7693 - Contract Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
Christa Christian
Not Applicable
NERC Audit Preparation
7693RFQ
NOVEMBER 2, 2023
NOVEMBER 2, 2021
21-2305
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 1 of 20
CITY OF DENTON, TEXAS
STANDARD AGREEMENT FOR ENGINEERING RELATED PROFESSIONAL
SERVICES
This AGREEMENT is between the City of Denton, a Texas home-rule municipality
("CITY"), and HSI WORKPLACE COMPLIANCE SOLUTIONS, INC., with its corporate
office at 333 West Canal Dr., Suite 210 Kennewick, WA 99336 and authorized to do
business in Texas, ("ENGINEER"), for a PROJECT generally described as: NERC Audit
Preparation (the "PROJECT").
SECTION 1
Scope of Services
A. The CITY hereby agrees to retain the ENGINEER, and the ENGINEER hereby agrees
to perform, professional engineering services set forth in the Scope of Services
attached hereto as Attachment A. These services shall be performed in connection
with the PROJECT.
B. Additional services, if any, will be requested in writing by the CITY. CITY shall not
pay for any work performed by ENGINEER or its consultants, subcontractors and/or
suppliers that has not been ordered in advance and in writing. It is specifically
agreed that ENGINEER shall not be compensated for any additional work resulting
from oral orders of any person.
SECTION 2
Compensation and Term of Agreement
A. The ENGINEER shall be compensated for all services provided pursuant to this
AGREEMENT in an amount not to exceed $280,000.00 in the manner and in
accordance with the fee schedule as set forth in Attachment B. Payment shall be
considered full compensation for all labor, materials, supplies, and equipment
necessary to complete the services described in Attachment A.
B. Unless otherwise terminated pursuant to Section 6. D. herein, this AGREEMENT shall
be for a term beginning upon the effective date, as described below, and shall continue
for a period which may reasonably be required for the completion of the PROJECT,
until the expiration of the funds, or completion of the PROJECT and acceptance by the
CITY, whichever occurs first. ENGINEER shall proceed diligently with the PROJECT to
completion as described in the PROJECT schedule as set forth in Attachment A.
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 2 of 20
SECTION 3
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation, including but not
limited to meeting the requirements set forth in the PROJECT schedule as set
forth in Attachment A to reasonably substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices for the uncontested performance of the particular
services are due and payable within 30 days of receipt by City.
(3) Upon completion of services enumerated in Section 1, the final payment of any
balance for the uncontested performance of the services will be due within 30
days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested will
be withheld from payment, and the undisputed portion will be paid. The CITY
will exercise reasonableness in contesting any bill or portion thereof. No
interest will accrue on any contested portion of the billing until mutually resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested in
good faith within 60 days of the amount due, the ENGINEER may, after giving 7
days' written notice to CITY, suspend services under this AGREEMENT until
paid in full. In the event of suspension of services, the ENGINEER shall have
no liability to CITY for delays or damages caused the CITY because of such
suspension of services.
SECTION 4
Obligations of the Engineer
Amendments to Section 4, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering representative under
this AGREEMENT, providing professional engineering consultation and advice and
furnishing customary services incidental thereto.
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 3 of 20
B. Standard of Care
The ENGINEER shall perform its services:
(1) with the professional skill and care ordinarily provided by competent engineers
practicing in the same or similar locality and under the same or similar
circumstances and professional license; and
(2) as expeditiously as is prudent considering the ordinary professional skill and
care of a competent engineer.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering work to be
performed hereunder. The ENGINEER shall also advise the CITY concerning
the results of same. Such surveys, tests, and investigations shall be furnished
by the CITY, unless otherwise specified in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points and
sample intervals and at locations other than where observations, exploration,
and investigations have been made. Because of the inherent uncertainties in
subsurface evaluations, changed or unanticipated underground conditions may
occur that could affect the total PROJECT cost and/or execution. These
conditions and cost/execution effects are not the responsibility of the
ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink on
reproducible mylar sheets and electronic files in .pdf format, or as otherwise approved by
CITY, which shall become the property of the CITY. CITY may use such drawings in any
manner it desires; provided, however, that the ENGINEER shall not be liable for the use of
such drawings for any project other than the PROJECT described herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on-site representatives or otherwise, do not make the ENGINEER or
its personnel in any way responsible for those duties that belong to the CITY
and/or the CITY's construction contractors or other entities, and do not relieve
the construction contractors or any other entity of their obligations, duties, and
responsibilities, including, but not limited to, all construction methods, means,
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 4 of 20
techniques, sequences, and procedures necessary for coordinating and
completing all portions of the construction work in accordance with the
AGREEMENT Documents and any health or safety precautions required by
such construction work. The ENGINEER and its personnel have no authority to
exercise any control over any construction contractor or other entity or their
employees in connection with their work or any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the progress
or quality of the completed work on the PROJECT or to determine, in general, if
the work on the PROJECT is being performed in a manner indicating that the
PROJECT, when completed, will be in accordance with the AGREEMENT
Documents, nor shall anything in the AGREEMENT Documents or this
AGREEMENT between CITY and ENGINEER be construed as requiring
ENGINEER to make exhaustive or continuous on-site inspections to discover
latent defects in the work or otherwise check the quality or quantity of the work
on the PROJECT. If the ENGINEER makes on-site observation(s) of a
deviation from the AGREEMENT Documents, the ENGINEER shall inform the
CITY.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth in
the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the AGREEMENT Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the current
available information at the time of preparation, in accordance with
Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility projections,
and schedules for the PROJECT, the ENGINEER has no control over cost or
price of labor and materials; unknown or latent conditions of existing equipment
or structures that may affect operation or maintenance costs; competitive
bidding procedures and market conditions; time or quality of performance by
third parties; quality, type, management, or direction of operating personnel; and
other economic and operational factors that may materially affect the ultimate
PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty
that the CITY's actual PROJECT costs, financial aspects, economic feasibility,
or schedules will not vary from the ENGINEER's opinions, analyses, projections,
or estimates.
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 5 of 20
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction progress
payments to the construction contractor will be based on the ENGINEER's knowledge,
information, and belief from selective sampling and observation that the work has
progressed to the point indicated. Such recommendations do not represent that
continuous or detailed examinations have been made by the ENGINEER to ascertain that
the construction contractor has completed the work in exact accordance with the
AGREEMENT Documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose the
construction contractor has used the moneys paid; that title to any of the work, materials,
or equipment has passed to the CITY free and clear of liens, claims, security interests, or
encumbrances; or that there are not other matters at issue between the CITY and the
construction contractor that affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information compiled
and furnished by others, and may not always represent the exact location, type of various
components, or exact manner in which the PROJECT was finally constructed. The
ENGINEER is not responsible for any errors or omissions in the information from others
that is incorporated into the record drawings.
I. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after
final payment under this AGREEMENT, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers and
records of the ENGINEER involving transactions relating to this AGREEMENT.
ENGINEER agrees that the CITY shall have access during normal working
hours to all necessary ENGINEER facilities and shall be provided adequate and
appropriate work space in order to conduct audits in compliance with the
provisions of this section. The CITY shall give ENGINEER reasonable advance
notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the CITY
shall, until the expiration of five (5) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such subconsultant,
involving transactions to the subcontract, and further, that the CITY shall have
access during normal working hours to all subconsultant facilities, and shall be
provided adequate and appropriate work space, in order to conduct audits in
compliance with the provisions of this section together with subsection (3)
hereof. CITY shall give subconsultant reasonable advance notice of intended
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 6 of 20
audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may be
requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost
of copies at the rate published in the Texas Administrative Code in effect as of
the time copying is performed.
J. INSURANCE
(1) ENGINEER’S INSURANCE
a. Commercial General Liability – the ENGINEER shall maintain
commercial general liability (CGL) and, if necessary, commercial
umbrella insurance with a limit of not less than $1,000,000.00 per each
occurrence with a $2,000,000.00 aggregate. If such Commercial General
Liability insurance contains a general aggregate limit, it shall apply
separately to this PROJECT or location.
i. The CITY shall be included as an additional insured with all rights
of defense under the CGL, using ISO additional insured
endorsement or a substitute providing equivalent coverage, and
under the commercial umbrella, if any. This insurance shall apply
as primary insurance with respect to any other insurance or self-
insurance programs afforded to the CITY. The Commercial
General Liability insurance policy shall have no exclusions or
endorsements that would alter or nullify: premises/operations,
products/completed operations, contractual, personal injury, or
advertising injury, which are normally contained within the policy,
unless the CITY specifically approves such exclusions in writing.
ii. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the commercial general
liability or commercial umbrella liability insurance maintained in
accordance with this AGREEMENT.
b. Business Auto – the ENGINEER shall maintain business auto liability
and, if necessary, commercial umbrella liability insurance with a limit of
not less than $1,000,000 each accident. Such insurance shall cover
liability arising out of “any auto”, including owned, hired, and non-owned
autos, when said vehicle is used in the course of the PROJECT. If the
engineer owns no vehicles, coverage for hired or non-owned is
acceptable.
i. ENGINEER waives all rights against the CITY and its agents,
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 7 of 20
officers, directors and employees for recovery of damages to the
extent these damages are covered by the business auto liability or
commercial umbrella liability insurance obtained by ENGINEER
pursuant to this AGREEMENT or under any applicable auto
physical damage coverage.
c. Workers’ Compensation – ENGINEER shall maintain workers
compensation and employers liability insurance and, if necessary,
commercial umbrella liability insurance with a limit of not less than
$100,000.00 each accident for bodily injury by accident or $100,000.00
each employee for bodily injury by disease, with $500,000.00 policy limit.
i. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by workers compensation and
employer’s liability or commercial umbrella insurance obtained by
ENGINEER pursuant to this AGREEMENT.
d. Professional Liability – ENGINEER shall maintain professional liability, a
claims-made policy, with a minimum of $1,000,000.00 per claim and
aggregate. The policy shall contain a retroactive date prior to the date of
the AGREEMENT or the first date of services to be performed,
whichever is earlier. Coverage shall be maintained for a period of 5 years
following the completion of the AGREEMENT. An annual certificate of
insurance specifically referencing this PROJECT shall be submitted to
the CITY for each year following completion of the AGREEMENT.
(2) GENERAL INSURANCE REQUIREMENTS
a. Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be attached to this AGREEMENT prior to its
execution.
b. Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, subject to any defense provided by the policy, as its
interests may appear. The term CITY shall include its employees,
officers, officials, agents, and volunteers as respects the contracted
services.
c. Certificate(s) of insurance shall document that insurance coverage
specified in this AGREEMENT are provided under applicable policies
documented thereon.
d. Any failure on part of the CITY to attach the required insurance
documentation hereto shall not constitute a waiver of the insurance
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 8 of 20
requirements.
e. A minimum of thirty (30) days notice of cancellation or material change in
coverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non-payment of premium. Notice shall be sent
to the respective Department Director (by name), City of Denton, 901
Texas Street, Denton, Texas 76209.
f. Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A:V or greater, in the current A.M.
Best Key Rating Guide or have reasonably equivalent financial strength
and solvency to the satisfaction of Risk Management.
g. Any deductible or self insured retention in excess of $25,000.00 that
would change or alter the requirements herein is subject to approval by
the CITY in writing, if coverage is not provided on a first-dollar basis. The
CITY, at it sole discretion, may consent to alternative coverage
maintained through insurance pools or risk retention groups. Dedicated
financial resources or letters of credit may also be acceptable to the
CITY.
h. Applicable policies shall each be endorsed with a waiver of subrogation
in favor of the CITY as respects the PROJECT.
i. The CITY shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion; the ENGINEER may
be required to provide proof of insurance premium payments.
j. Lines of coverage, other than Professional Liability, underwritten on a
claims-made basis, shall contain a retroactive date coincident with or
prior to the date of the AGREEMENT. The certificate of insurance shall
state both the retroactive date and that the coverage is claims-made.
k. Coverages, whether written on an occurrence or claims-made basis,
shall be maintained without interruption nor restrictive modification or
changes from date of commencement of the PROJECT until final
payment and termination of any coverage required to be maintained after
final payments.
l. The CITY shall not be responsible for the direct payment of any
insurance premiums required by this AGREEMENT.
m. Sub consultants and subcontractors to/of the ENGINEER shall be
required by the ENGINEER to maintain the same or reasonably
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 9 of 20
equivalent insurance coverage as required for the ENGINEER. When
sub consultants/subcontractors maintain insurance coverage,
ENGINEER shall provide CITY with documentation thereof on a
certificate of insurance.
K. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant and not as a
subcontractor, agent, or employee of the CITY. The doctrine of respondeat superior
shall not apply.
L. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of
any existing conflicts of interest or potential conflicts of interest, including personal financial
interest, direct or indirect, in property abutting the proposed PROJECT and business
relationships with abutting property cities. The ENGINEER further acknowledges that it will
make disclosure in writing of any conflicts of interest that develop subsequent to the
signing of this AGREEMENT and prior to final payment under the AGREEMENT.
M. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or suspected,
the ENGINEER will stop its own work in the affected portions of the PROJECT
to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the CITY may
request the ENGINEER to assist in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
N. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published design
criteria and/or current engineering practice standards which the ENGINEER should have
been aware of at the time this AGREEMENT was executed, the ENGINEER shall revise
plans and specifications, as required, at its own cost and expense. However, if design
changes are required due to the changes in the permitting authorities' published design
criteria and/or practice standards criteria which are published after the date of this
AGREEMENT which the ENGINEER could not have been reasonably aware of, the
ENGINEER shall notify the CITY of such changes and an adjustment in compensation will
be made through an amendment to this AGREEMENT.
O. Schedule
ENGINEER shall manage the PROJECT in accordance with the schedule developed per
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 10 of 20
Attachment D to this AGREEMENT.
P. Equal Opportunity
(1) Equal Employment Opportunity: ENGINEER and ENGINEER’s agents
shall engage in any discriminatory employment practice. No person shall, on
the grounds of race, sex, sexual orientation, age, disability, creed, color, genetic
testing, or national origin, be refused the benefits of, or be otherwise subjected
to discrimination under any activities resulting from this AGREEMENT.
(2) Americans with Disabilities Act (ADA) Compliance: ENGINEER and
ENGINEER’s agents shall not engage in any discriminatory employment
practice against individuals with disabilities as defined in the ADA.
SECTION 5
Obligations of the City
Amendments to Section 5, if any, are included in Attachment C.
A. City-Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of the information
provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for the
ENGINEER's performance of its services. The CITY will perform, at no cost to the
ENGINEER, such tests of equipment, machinery, pipelines, and other components of the
CITY's facilities as may be required in connection with the ENGINEER's services. The
CITY will be responsible for all acts of the CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and
pay for all advertisements for bids; permits and licenses required by local, state, or federal
authorities; and land, easements, rights-of-way, and access necessary for the
ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney, insurance
counselor, accountant, auditor, bond and financial advisors, and other consultants as the
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 11 of 20
CITY deems appropriate; and render in writing decisions required by the CITY in a timely
manner in accordance with the PROJECT schedule prepared in accordance with
Attachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY observes or
becomes aware of any development that affects the scope or timing of the ENGINEER's
services or of any defect in the work of the ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos containing
materials, or conditions, and that ENGINEER had no prior role in the
generation, treatment, storage, or disposition of such materials. In
consideration of the associated risks that may give rise to claims by third
parties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge, release
or escape of hazardous substances, contaminants, or asbestos is a result of
ENGINEER’s negligence or if ENGINEER brings such hazardous substance,
contaminant or asbestos onto the PROJECT.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article IV.E.
regarding the ENGINEER's Personnel at Construction Site, and provisions providing for
contractor indemnification of the CITY and the ENGINEER for contractor's negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees, and
subcontractors, for any claim arising out of, in connection with, or
resulting from the engineering services performed. Only the CITY
will be the beneficiary of any undertaking by the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third-party beneficiaries.
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City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
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(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third-party beneficiary rights under this AGREEMENT.
(4) Nothing contained in this Section H. shall be construed as a waiver of any right
the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
(2) The CITY may secure Builders Risk/Installation insurance at the replacement
cost value of the PROJECT. The CITY may provide ENGINEER a copy of the
policy or documentation of such on a certificate of insurance.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or requested
assistance to support, prepare, document, bring, defend, or assist in litigation undertaken
or defended by the CITY. In the event CITY requests such services of the ENGINEER, this
AGREEMENT shall be amended or a separate agreement will be negotiated between the
parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services in this
AGREEMENT. If such changes affect the ENGINEER's cost of or time required for
performance of the services, an equitable adjustment will be made through an amendment
to this AGREEMENT with appropriate CITY approval.
SECTION 6
General Legal Provisions
Amendments to Section 6, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a
written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 13 of 20
ENGINEER, whether in hard copy or in electronic form, are instruments of service for this
PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by
the CITY or by others acting through or on behalf of the CITY of any such instruments of
service without the written permission of the ENGINEER will be at the CITY's sole risk.
The CITY shall own the final designs, drawings, specifications and documents.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused by acts of
God, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER
that prevent ENGINEER’s performance of its obligations hereunder.
D. Termination
(1) This AGREEMENT may be terminated:
a. by the City for its convenience upon 30 days' written notice to
ENGINEER.
b. by either the CITY or the ENGINEER for cause if either party fails
substantially to perform through no fault of the other and the
nonperforming party does not commence correction of such
nonperformance within 5 days’ written notice or thereafter fails to
diligently complete the correction.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
Cost of reproduction of partial or complete studies, plans, specifications or other
forms of ENGINEER'S work product;
Out-of-pocket expenses for purchasing electronic data files and other data storage
supplies or services;
The time requirements for the ENGINEER'S personnel to document the work
underway at the time of the CITY'S termination for convenience so that the work
effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to the
CITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for the
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 14 of 20
convenience of the CITY. In the event of such suspension, delay, or interruption, an
equitable adjustment in the PROJECT's schedule, commitment and cost of the
ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be
made.
F. Indemnification
IN ACCORDANCE WITH TEXAS LOCAL GOVERNMENT CODE SECTION 271.904,
THE ENGINEER SHALL INDEMNIFY OR HOLD HARMLESS THE CITY AGAINST
LIABILITY FOR ANY DAMAGE COMMITTED BY THE ENGINEER OR ENGINEER’S
AGENT, CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICH
THE ENGINEER EXERCISES CONTROL TO THE EXTENT THAT THE DAMAGE IS
CAUSED BY OR RESULTING FROM AN ACT OF NEGLIGENCE, INTENTIONAL
TORT, INTELLECTUAL PROPERTY INFRINGEMENT, OR FAILURE TO PAY A
SUBCONTRACTOR OR SUPPLIER. CITY IS ENTITLED TO RECOVER ITS
REASONABLE ATTORNEY’S FEES IN PROPORTION TO THE ENGINEER’S
LIABILITY.
G. Assignment
Contractor may assign this Agreement in its entirety, to its affiliate or in connection with
a merger, acquisition, corporate reorganization, or sale of all or substantially all of its
assets, without COMPANY’s consent. Contractor shall provide thirty (30) days’ advance
written notice to Company.
H. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue for any
litigation related to this AGREEMENT shall be Denton County, Texas.
I. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability
will not affect any other provision, and this AGREEMENT shall be construed as if such
invalid, illegal, or unenforceable provision had never been contained herein. Sections 5.F.,
6.B., 6.D., 6.F., 6.H., and 6.I. shall survive termination of this AGREEMENT for any cause.
J. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws and
regulations and with all City ordinances and regulations which in any way affect this
AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 15 of 20
ordinances and regulations which may exist or may be enacted later by governing bodies
having jurisdiction or authority for such enactment. No plea of misunderstanding or
ignorance thereof shall be considered. ENGINEER AGREES TO DEFEND, INDEMNIFY
AND HOLD HARMLESS CITY AND ALL OF ITS OFFICERS, AGENTS AND
EMPLOYEES FROM AND AGAINST ALL CLAIMS OR LIABILITY ARISING OUT OF
THE VIOLATION OF ANY SUCH ORDER, LAW, ORDINANCE, OR REGULATION,
WHETHER IT BE BY ITSELF OR ITS EMPLOYEES.
K. Immigration Nationality Act
ENGINEER shall verify the identity and employment eligibility of its employees who
perform work under this AGREEMENT, including completing the Employment Eligibility
Verification Form (I-9). Upon request by CITY, ENGINEER shall provide CITY with
copies of all I-9 forms and supporting eligibility documentation for each employee who
performs work under this AGREEMENT. ENGINEER shall adhere to all Federal and
State laws as well as establish appropriate procedures and controls so that no services
will be performed by any ENGINEER employee who is not legally eligible to perform
such services. ENGINEER SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS
FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY ENGINEER, ENGINEER’S EMPLOYEES, SUBCONTRACTORS,
AGENTS, OR LICENSEES. CITY, upon written notice to ENGINEER, shall have the
right to immediately terminate this AGREEMENT for violations of this provision by
ENGINEER.
L. Prohibition On Contracts With Companies Boycotting Israel
ENGINEER acknowledges that in accordance with Chapter 2270 of the Texas
Government Code, CITY is prohibited from entering into a contract with a company for
goods or services unless the contract contains a written verification from the company
that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the
contract. The terms “boycott Israel” and “company” shall have the meanings ascribed to
those terms in Section 808.001 of the Texas Government Code. By signing this
AGREEMENT, ENGINEER certifies that ENGINEER’S signature provides written
verification to the CITY that ENGINEER: (1) does not boycott Israel; and (2) will
not boycott Israel during the term of the AGREEMENT. Failure to meet or maintain
the requirements under this provision will be considered a material breach.
M. Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or
a Foreign Terrorist Organization
Section 2252 of the Texas Government Code restricts CITY from contracting with
companies that do business with Iran, Sudan, or a foreign terrorist organization. By
signing this AGREEMENT, ENGINEER certifies that ENGINEER’S signature
provides written verification to the CITY that ENGINEER, pursuant to Chapter
2252, is not ineligible to enter into this AGREEMENT and will not become
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 16 of 20
ineligible to receive payments under this AGREEMENT by doing business with
Iran, Sudan, or a foreign terrorist organization. Failure to meet or maintain the
requirements under this provision will be considered a material breach.
N. Certificate of Interested Parties Electronic Filing
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908
of the Government Code. The law states that the City may not enter into this contract
unless the Contractor submits a disclosure of interested parties (Form 1295) to the City
at the time the Engineer submits the signed contract. The Texas Ethics Commission
has adopted rules requiring the business entity to file Form 1295 electronically with the
Commission.
Engineer will be required to furnish a Certificate of Interest Parties before the contract is
awarded, in accordance with Government Code 2252.908.
The contractor shall:
1. Log onto the State Ethics Commission Website at :
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
2. Register utilizing the tutorial provided by the State
3. Print a copy of the completed Form 1295
4. Enter the Certificate Number on page 2 of this contract.
5. Complete and sign the Form 1295
6. Email the form to purchasing@cityofdenton.com with the contract number in the
subject line. (EX: Contract 1234 – Form 1295)
The City must acknowledge the receipt of the filed Form 1295 not later than the 30th
day after Council award. Once a Form 1295 is acknowledged, it will be posted to the
Texas Ethics Commission’s website within seven business days.
O. Prohibition Against Personal Interest In Contracts
No officer, employee, independent consultant, or elected official of the City who is
involved in the development, evaluation, or decision-making process of the performance
of any solicitation shall have a financial interest, direct or indirect, in the Contract
resulting from that solicitation as defined in the City’s Ethic Ordinance 18-757 and in the
City Charter chapter 2 article XI(Ethics). Any willful violation of this section shall
constitute impropriety in office, and any officer or employee guilty thereof shall be
subject to disciplinary action up to and including dismissal. Any violation of this
provision, with the knowledge, expressed or implied, of the Contractor shall render the
Contract voidable by the City. The Engineer shall complete and submit the City’s
Conflict of Interest Questionnaire.
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 17 of 20
Limitation of Liability
HSI warrants that if the Platform and Content fails to substantially conform to the
specifications in our online guides or online help, and the non-conformity is promptly
reported in writing by Licensee with reasonable specificity so as to allow HSI to attempt to
cure the non-conformity, then HSI shall, in its sole discretion, either substantially remedy the
nonconformity within thirty (30) days after written notice from Licensee, procure a
substantially similar substitute product at no additional charge to Licensee, or refund the
purchase price for the affected product to Licensee. In the event of a refund, the license
granted under this Agreement shall immediately terminate. EXCEPT FOR THE LIMITED
WARRANTY SET FORTH ABOVE, THE CONTENT AND PLATFORM ARE
PROVIDED “AS-IS” AND WITHOUT ANY WARRANTIES OF ANY KIND, WHETHER
EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION WARRANTIES OF
MERCHANTABILITY, TITLE, NON-INFRINGMENT OR FITNESS FOR A
PARTICULAR PURPOSE. HSI DOES NOT WARRANT THAT THE CONTENT
AND/OR PLATFORM WILL BE UNINTERRUPTED, TIMELY, OR ERROR FREE IN
ALL INSTANCES.
The liability of HSI arising out of any kind of legal claim (including, but not limited to,
claims sounding in contract, tort, strict liability, breach of warranty, or otherwise) will not in
any case exceed the amount You paid for the most current annual license fee noted on the
contract between the parties.
P. Agreement Documents
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, which supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. This AGREEMENT may be
executed in one or more counterparts and each counterpart shall, for all purposes, be
deemed an original, but all such counterparts shall together constitute but one and the
same instrument. The following attachments and schedules are hereby made a part of
this AGREEMENT:
Attachment A - Scope of Services and Project Schedule
Attachment B - Compensation
Attachment C - Amendments to Standard Agreement for Engineering Services
Attachment D - Form CIQ – Conflict of Interest Questionnaire
These documents make up the AGREEMENT documents and what is called for by one
shall be as binding as if called for by all. In the event of an inconsistency or conflict in
any of the provisions of the AGREEMENT documents, the inconsistency or conflict shall
be resolved by giving precedence first to the written AGREEMENT then to the
AGREEMENT documents in the order in which they are listed above.
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 18 of 20
Duly executed by each party’s designated representative to be effective on the date
subscribed by the City Manager.
ENGINEER
BY:______________________________
AUTHORIZED SIGNATURE
Printed Name:_____________________
Title:____________________________
__________________________________
PHONE NUMBER
_________________________________
EMAIL ADDRESS
___________________________________
TEXAS ETHICS COMMISSION
1295 CERTIFICATE NUMBER
CITY OF DENTON, TEXAS
BY: _____________________________
ATTEST:
ROSA RIOS, CITY SECRETARY
BY: _______________________________
APPROVED AS TO LEGAL FORM:
BY: _______________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational obligations and
business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
Duane Tumlinson
dtumlinson@hsi.com
dtumlinson@hsi.com
HSI
509-531-5775
VP - Sales Operations
DME General Manager
Antonio Puente
Electric
MACK REINWAND, CITY ATTORNEY
SARA HENSLEY, INTERIM CITY MANAGER
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 19 of 20
Attachment A
Scope of Work and Project Schedule
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
SOS Intl and NERC ID SOS_INTL_001 is recognized by the North American Electric Reliability Corporation as a continuing education provider who adheres to NERC Continuing Education Program Criteria.
SOS Intl 10715 Sikes Place, Suite 114, Charlotte NC 28277-8175
704-752-3534 Fax 704-752.6455 www.sosintl.com
Denton Municipal Electric
901-B Texas St
Denton, TX 76209
RFQ-7693 NERC Compliance Program
Gap Analysis and Mitigation –
Deliverables and Statement of Work
May 17, 2021
Company Contact: Christa Christian, Compliance and Procurement
Email: christa.christian@cityofdenton.com
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
Confidential HSI/SOS Intl Information May 17, 2021
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UNDERSTANDING OF PROJECT AND PROJECT REQUIREMENTS
This proposal will ensure DME maintains a robust NERC Compliance Program. DME is seeking to engage SOS
to assist DME NERC Compliance staff with the following activities:
Phase I
Conduct an analysis of DME’s compliance program documents, policies, processes and plans in the
areas of DP, GO, GOP, TO, TOP, and TP in comparison with the NERC requirements to assess if DME’s
program sufficiently addresses them. Identify areas of DME’s program that may be deficient.
If any deficiencies are identified, create new or amended program language that will mitigate the found
deficiencies and assist in identifying evidence that would satisfy the mitigated language
For program areas with insufficient methodologies or are not in line with general industry practice, identify
these areas and suggest alternate program methods and/or language
Review and assess evidence generated by the current program for completeness and identify areas
where augmentation (if possible) would be beneficial
Phase II
Assist with the start of the TRE audit
Assist with the evaluation of inquiries from the audit team and provide a strategic approach to responding
with the goal to achieve the best possible results
The work product will be delivered in Microsoft Word and/or Excel. Documents will be clear and concise and
geared to the Subject Matter Expert responsible for executing the task required by NERC. Documents will
reference the NERC requirement it is intended to satisfy. The following deliverables have been identified:
Documented list of programs areas identified as potentially deficient by NERC requirement
New alternative program language that will reasonably address the deficiencies
Documented areas that may not have a compliance issue, but are concerning due to poor or outdated
methodology, and suggest language to correct
List of reviewed evidence from existing program, with a grading as to its application to the given standard
it is being applied to, and its potential value as evidence for other standards
List of examples of augmenting evidence to further bolster a successful audit, if possible and permissible
for DME to produce
The SOS advisory services team has in-depth knowledge and extensive practical experience in the utility industry.
Our team has performed the work outlined in this RFQ for many utilities throughout the U.S. and Canada. SOS
can provide a full-service solution to meet the needs for DME’s NERC compliance program.
SCOPE OF WORK
The Gap Analysis will be conducted using a methodology consistent with the known TRE Compliance Audit
process and the current implementation of NERC’s Reliability-based Compliance Monitoring and Enforcement
Program. The Gap Analysis will include those current regulatory approved applicable NERC Reliability Standards
applicable to DME’s registered functions. The SOS review will be for the current year and include one set of
RSAWs and data. In general, SOS will perform the following activities:
Oversee a kickoff meeting via conference call or webinar to describe the project overview, finalize
project scope, introduce key stakeholders and project participants, and answer questions
Submit a Data Request to DME prior to beginning work
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
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Proposal valid for 60 days Page | 3
‒ Supporting RSAWs and Evidence
‒ CIP Evidence Request Tool (ERT)
‒ PRC-005 Component List
SOS will randomly select approximately 20 elements from the PRC-005
component list provided by DME and send a follow up data request for test
records, work orders, and other evidence that supports PRC-005 compliance
Evaluate the evidentiary documentation provided to ensure completeness, cohesiveness, and good
organization
‒ SOS will review each of the Requirements from the applicable NERC Reliability
Standards and assess based on the following gap categories:
Evidence that does not meet the standard and requirement (evidence that is at
risk of potential alleged violation of the standard)
Documentation gaps
RSAW documentation gaps
Record-keeping gaps
Procedure gaps
Potential situations requiring self-reporting
Culture of Compliance
Complete an on-site CIP Gap Analysis and provide DME staff with an overview of findings and
recommendations for improvements based on our experience and interpretation of NERC CIP
Standards. Our on-site work is consistent with the known TRE Compliance Audit process, but will
be more comprehensive and educational. It will consist of evaluating and interviewing SMEs to
assess DME’s position of compliance to the regulatory approved applicable NERC and TRE
Reliability Standards and their associated requirements
Interview Process
The interviews will consist of questions which challenge the SME to validate the evidence and
RSAW and dialogue which imparts our experience and knowledge. SOS will provide direct
feedback and coaching to the SMEs as to the effectiveness of their approach to each Standard
and Requirement during these meetings. Generally, coaching occurs after the SME has
completed their presentation of evidence to allow them to experience an actual audit
environment in preparation for an upcoming TRE audit
Provide a Draft/Final report.
‒ SOS will identify areas that need improvement, along with recommendations for changes
to address any identified issues. SOS will track any discovered gaps for inclusion in the
Final Report using the following three (3) ratings categories:
SUFFICIENT – processes, procedures, programs, and evidence reviewed by
SOS fully address the Reliability Standards
NEEDS DEVELOPMENT – a specific portion of a process, procedure, program,
or evidence has been identified which needs further development or suggested
improvements
ISSUES – specific processes, procedures, programs, or evidence reviewed by
SOS have raised concerns
PROPOSED SCHEDULE
GAP ANALYSIS
Step 1 (off-site) – Create Work Plan, Scope & Approach – Week 1
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Proposal valid for 60 days Page | 4
SOS will begin with a kickoff meeting via conference call or webinar to describe the project overview, finalize
project scope, introduce key stakeholders and project participants, and answer questions.
Step 2 (off-site) Request for Document, Procedures, and Evidence – Weeks 1 & 2
SOS will submit a Data Request based on the project schedule established in Step 1. DME personnel should
complete the Data Request including the submittal all forms of evidence (processes, procedures, policies records,
etc.) in electronic format to SOS for an off-site review. SOS will provide a secure SharePoint site to expedite the
review process. However, if this suggested format does not work for DME, SOS will receive data and other
information in a manner suggested by DME.
Documents to Be Provided by DME for the Applicable NERC Standards:
All RSAWs and evidence providing support of compliance – policies, processes, plans,
procedures, and records (where available)
Any other documents that may be presented to NERC and/or TRE during a Compliance Audit
which DME determines is crucial to the Compliance assessment (including past Audit Reports,
past Self-reports, Violations, Mitigation Plans, and Enforcement Action)
CIP Evidence Request Tool
Completed SOS Data requests
Step 3 (Off Site) Evaluation and review of data submitted – weeks 3, 4, & 5
SOS will conduct a sufficiency review and evaluate the evidentiary documentation provided by DME to ensure
completeness, cohesiveness, and good organization.
SOS will review each of the Requirements from the applicable NERC Reliability Standards and assess each
based on the following gap categories:
Evidence does not meet the standard and requirement (evidence that is at risk of potential
alleged violation of the standard)
Documentation gaps
Internal controls gaps
RSAW documentation gaps
Record-keeping gaps
Procedure gaps
Potential situations requiring self-reporting
Culture of Compliance
In cases where additional data or information is needed to render a risk opinion, SOS will contact DME for
additional evidence that may exist.
SOS will identify areas that need improvement, along with recommendations for changes that will address any
identified issues. SOS will track any discovered gaps for inclusion in the Final Report using the following three (3)
rating categories:
SUFFICIENT – Processes, procedures, programs, and evidence reviewed by the SOS fully
address the Reliability Standards.
NEEDS DEVELOPMENT – A specific portion of a process, procedure, program, or evidence has
been identified which needs further development or suggested improvements.
ISSUES – Specific processes, procedures, programs, or evidence reviewed by SOS have raised
concerns.
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
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Proposal valid for 60 days Page | 5
Step 4 (on-site) CIP Mock Audit – Week 6
SOS will complete an on-site CIP Gap Analysis and provide DME staff with an overview of findings and
recommendations for improvements based on our experience and interpretation of NERC CIP Standards. Our on-
site work is consistent with the known TRE Compliance Audit process, but will be more comprehensive and
educational. It will consist of evaluating and interviewing SME's to assess DME’s position of compliance to the
regulatory approved applicable NERC and TRE Reliability Standards and their associated requirements.
Step 5 (off-site) Report Preparation – Weeks 7 & 8
SOS will provide a Draft/Final report by the end of week 8. The report will include an executive summary of
compliance to the applicable regulatory approved NERC Reliability Standards and input from TRE SMEs and will
summarize the evaluation of the Compliance Program as a whole. The report will include a detailed section
identifying the regulatory approved applicable NERC Reliability Standards and associated requirements with SOS
recommendations and suggest areas of recommended enhancements and corrective actions to reinforce the TRE
position of compliance.
Post gap analysis, SOS will provide assistance implementing recommended compliance enhancements as
directed by DME.
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
SOS Intl and NERC ID SOS_INTL_001 is recognized by the North American Electric Reliability Corporation as a continuing education provider who adheres to NERC Continuing Education Program Criteria.
SOS Intl 10715 Sikes Place, Suite 114, Charlotte NC 28277-8175
704-752-3534 Fax 704-752.6455 www.sosintl.com
Denton Municipal Electric
901-B Texas St
Denton, TX 76209
RFQ-7693 NERC Compliance Program
Gap Analysis and Mitigation -
Qualifications
May 17, 2021
Company Contact: Christa Christian, Compliance and Procurement
Email: christa.christian@cityofdenton.com
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
Confidential HSI/SOS Intl Information May 17, 2021
Proposal valid for 60 days Page | 2
PROJECT SUMMARY
The purpose of this proposal is for SOS Intl (SOS), an HSI company, to provide assistance to Denton Municipal
Electric (DME) by conducting an Operations and Planning (693) and Cyber Infrastructure Protection (CIP) Gap
Analysis to evaluate their compliance with selected NERC standards applicable to DME per their functional
registrations for Phase 1. The gap analysis is targeted to be completed by December 31, 2021 in anticipation of a
Texas Reliability Entity (TRE) compliance audit in early 2022. Phase 2 of this project will be to provide audit
support during the TRE audit as requested by DME.
DME is registered with NERC as a Distribution Provider (DP), Generator Owner (GO), Generator Operator
(GOP), Transmission Owner (TO), Transmission Operator (TOP), and Transmission Planner (TP) and has a
medium impact control center and one low impact site.
KEY PROJECT PERSONNEL
The following SOS advisors have been selected for this assignment. Each team member has extensive
experience in the power industry and in-depth knowledge and understanding of both the content and
interpretation of the NERC and Regional Reliability Standards.
Jim Stanton, Director of Advisory Services
Linda Perez, Senior Manager Advisory Services
John Bussman P.E., Compliance Advisor
Jane Watkins, Compliance Advisor
Wayne Lewis, P.E., CIP Compliance Advisor
Muhammad Farid P.E. (registered in Texas), Compliance Advisor
Our key project personnel have nearly 100 years of diversified utility experience in the compliance, training, and
regulatory arenas. The following table highlights key work experience for selected advisors. Please see Appendix
A for key project personnel resumes.
Name Project role Types of Work Experience
Jim Stanton
Compliance
Advisor
Former member of the NERC Compliance and Certification
Committee
Vice Chair of the NERC Compliance Processes and Procedures
Subcommittee
Conducted Mock Audit and Gap Analyses for SOS clients
Conducted Mock Audit and Gap Analyses as for ICF International
Conducted Mock Audit and Gap Analyses for SPS Consulting
Conducted Mock Audit and Gap Analyses for Quanta Technology
Linda Perez
Project
Manager,
Compliance
Advisor
Extensive experience leading, facilitating, and supporting
compliance and control center operations
Conducted several Mock Audits and Gap Analyses as advisor for
SOS
Spent six years with WECC managing the Reliability Coordinator
function for the Western Interconnection
Conducted CIP compliance audit for WECC Reliability Coordinator
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Name Project role Types of Work Experience
Prepared RSAWs for compliance audits, wrote client policies,
procedures, and guidelines to establish compliance, and acted as an
SME during compliance audits
John
Bussman
Compliance
Advisor
More than 29 years of utility experience with 12 years in
regulatory compliance
Expertise with FAC and PRC Standards
Experience includes management, regulatory compliance,
operations, finance, electrical engineering design and transmission
planning, power supply, strategic planning, and member
communications
Jane Watkins Compliance
Advisor
Created and enhanced process and procedure implementation for
Generator Operators
Experience includes more than 30 years of experience to the electric
utility industry, focusing on compliance, project management, and
database management
Wayne Lewis CIP Compliance
Advisor
More than 40 years of utility experience
Experience as Lead Auditor on various CIP audits.
Experience with writing client policies, procedures, and guidelines to
establish electrical utility compliance with NERC Standards
Registered Professional Engineer (P.E.)
Muhammad
Farid
Compliance
Advisor
More than 25 year of utility experience
Manage multiple activities effectively such as quality assurance,
engineering, regulatory approvals, procurement, planning and
controls, and safety using project management principles and
establishing standards for implementation.
Registered Professional Engineer (P.E.)
ABOUT SOS / HSI
Company Overview
SOS, an HSI company, has an office in Frisco, TX with employees located throughout the United States. Our
clients count on decades of experience and subject matter expertise provided by our principal advisors. We
offer our clients a full-service solution, in-depth knowledge, and extensive practical experience in the utility
industry. Our comprehensive background spans compliance and training for NERC Reliability Standards, risk
management best practices, business process planning and services, and strategic planning, advice, guidance,
and awareness to help build reliability of the Bulk Electric System (BES).
EXPERIENCE/ABILITY
TECHNICAL EXPERTISE AND QUALIFICATIONS
Comprehensive Background
NERC Reliability Standard compliance and training
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Risk management best practices
Business process planning and services
Strategic planning
Reliability advice, guidance, and awareness
Compliance Advisor Expertise
Performing hundreds of mock audits, compliance
gap analyses, documentation development,
compliance registrations, SME witness preparation,
and compliance training engagements
Staying up to date on the most recent NERC compliance actions
Participating in RE Compliance Audits from both the entity and auditor perspective
Assisting clients with the NERC mitigation and settlement process following unsuccessful
compliance audits even though SOS was not engaged prior to the audit
Identifying gaps in documentation that impact compliance, creating and administering compliance
programs, cross-referencing compliance documentation, and performing other related services
across many regions
Procedure and process reviews and program development
Industry Involvement
NERC Compliance and Certification Committee
Vice Chair of NERC Violation Risk Factor Standards Drafting team
Former chair of the ISO-RTO Compliance Working Group
Member of NERC Compliance and Certification Committee – Compliance Processes and
Procedures Subcommittee
Deliver technical training on NERC Reliability Standards to FERC and NERC staff
Senior Member Institute of Electrical and Electronics Engineers
Registered Professional Engineer
Regional Experience
Attend NERC and Regional compliance seminars/meetings
Participate in NERC webinars related to the Reliability Assurance Initiative (RAI), Risk Based
Compliance Monitoring and Risk Based Registration
Participate in Regional compliance forums
Activity monitor FERC, NERC and Reginal web sites for changes in the application/audit
approach of Standards including
− FERC Orders approving new and revised Reliability Standards
− NERC
Standard Implementation Plans
Alerts and Advisories
Lessons Learned
− TRE Region
Audit Approach Documents
Compliance Monitoring and Enforcement Program Implementation Plan (CMEP
IP)
Best Practices
Risk Analysis
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PAST PERFORMANCE
SOS has been providing reliability entities with compliance services for the NERC O&P and CIP Standards since
the inception of the reliability standards in 2007. SOS has extensive experience in both the compliance and
training arena working with FERC, NERC, and all the regions. Specifically, SOS has provided compliance
advisory services for the following companies.
FORMOSA UTILITY VENTURE (TRE)
Conducted a Gap Analysis using a methodology consistent with known TRE Compliance Audit processes and the
current implementation of NERC’s Reliability-based CMEP. Developed a pre-commissioning checklist, created
PER-006 training, reviewed and revised procedures, and provided ongoing NERC Compliance services.
USIBWC (TRE)
Conducted a Gap Analysis using a methodology consistent with known TRE Compliance Audit processes and the
current implementation of NERC’s Reliability-based CMEP. SOS also provided the following services:
Reviewed documentation and evidence to identify compliance gaps
Developed RSAWs, procedures, self-reports, and mitigation plans as required
Assisted staff in compliance activities
Participated in monthly compliance status calls
Conducted CIP training
De-registered the Falcon Generation Plant
Working with client to de-register the Amistad Generation Plant
TALEN ENERGY (TRE, NPCC, RF)
SOS conducted a CIP Gap Analysis, developed procedures, and provided ongoing compliance services.
CITY OF TALLAHASSEE (SERC)
SOS provided an on-site Gap Analysis and off-site Gap Analysis of the 693 standards applicable to Tallahassee’s
registered functions. The Gap Analysis included SME coaching and a review of procedures and processes for
upcoming standards.
SOS provided the following services:
Conducted a CIP V3 to V5 transition gap assessment
− Identified gaps
− Recommended solutions to mitigate risks
Conducted a 693 compliance Gap Analysis and Gap Analysis
− Provided an opening presentation
− Conducted in-depth review of each Requirement with appropriate SME
− Delivered exit presentation with summary of findings
− Delivered a final report that provided detailed findings for each Requirement reviewed by
SOS, including comments related to RSAW and evidence adequacy and relevance.
Suggested improvements and additional evidence to support the client’s compliance
position
Provided direction and coaching for staff to assist them during the audit interviews
This engagement was a repeat project for SOS as we completed pervious compliance Gap Analyses and Mock
Audits for Tallahassee. This project included both on-site and off-site work.
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
Confidential HSI/SOS Intl Information May 17, 2021
Proposal valid for 60 days Page | 6
GRIDLIANCE (SERC)
SOS helped GridLiance develop their compliance program from scratch. SOS provided resources, information,
and expertise for the following services.
Develop Internal Compliance Program (ICP) document
Establish CIP Evaluation of Acquired Assets Procedure document
Design Reliability Risk Assessment Procedure
Develop Extremely Low Maintenance & Overhead (ELMO) Compliance Staffing, Outsourcing,
and Budgeting Procedure
Produce tracking procedure for leadership support
Write annual employee review and goal setting procedure
Establish compliance training program document
Create communications plan
Develop program implementation plan
Create compliance incentives, awards, and recognition policy document
Design disciplinary action policy for compliance violations document
Establish NERC Compliance Annual Self-Audit and Internal Report Program document
Institute Self-Reporting of Possible Violations Procedure document
Produce Off-Cycle ICP Modifications Procedure document
Design on-boarding plan – document the asset specific steps and considerations required to on-board
initial and subsequent assets
SOS identified and recommended a compliance software solution to manage the flow of compliance related
information and compliance tasks and provide a repository for evidence to easily accessed for self-audit and
Regional Entity audit preparation and function as a secure archive for compliance-related documents.
KISSIMMEE UTILITY AUTHORITY (SERC)
Conducted a Gap Analysis using a methodology consistent with known FRCC/SERC Compliance Audit process
and the current implementation of NERC’s Reliability-based CMEP.
Provided audit support for the following activities.
RSAW development and/or review
Evidence review
Discussion with KUA staff
Assistance with data requests
SME coaching
SOS also provided on-site assistance during the audit week.
DOMINION ENERGY SOUTH CAROLINA (SERC)
SOS conducted an O&P, CIP V5/6, CIP-003-7, and CIP-014 Gap Analysis of Dominion Energy SC’s current
compliance program, incorporating a methodology consistent with known NERC and SERC audit processes. The
engagement’s objective was to identify any deficiencies in compliance and recommend remedial action to take.
SOS completed all projects on time and within budget.
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
Confidential HSI/SOS Intl Information May 17, 2021
Proposal valid for 60 days Page | 7
APPENDIX A: KEY PROJECT PERSONNEL RESUMES
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
Confidential HSI/SOS Intl Information May 17, 2021
Proposal valid for 60 days Page | 8
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
Confidential HSI/SOS Intl Information May 17, 2021
Proposal valid for 60 days Page | 9
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
Confidential HSI/SOS Intl Information May 17, 2021
Proposal valid for 60 days Page | 10
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
Confidential HSI/SOS Intl Information May 17, 2021
Proposal valid for 60 days Page | 11
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
Confidential HSI/SOS Intl Information May 17, 2021
Proposal valid for 60 days Page | 12
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
SOS Intl and NERC ID SOS_INTL_001 is recognized by the North American Electric Reliability Corporation as a continuing education provider who adheres to NERC Continuing Education Program Criteria.
SOS Intl 10715 Sikes Place, Suite 114, Charlotte NC 28277-8175
704-752-3534 Fax 704-752.6455 www.sosintl.com
Denton Municipal Electric
901-B Texas St
Denton, TX 76209
RFQ-7693 NERC Compliance Program
Gap Analysis and Mitigation -
References
May 17, 2021
Company Contact: Christa Christian, Compliance and Procurement
Email: christa.christian@cityofdenton.com
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
Confidential HSI/SOS Intl Information May 17, 2021
Proposal valid for 60 days Page | 2
REFERENCES
Formosa Utility Venture
Services Gap Analysis, Developed a Pre-Commissioning Checklist and
ongoing services
Registration GO, GOP
Region TRE
Contact Nick Brito, Compliance Manager
Phone 361-987-7127
Email nbrito@ftpc.fpcusa.com
United States International Boundary Water Commission
Services Gap Analysis, Mock Audit, CIP Training, Compliance Services, De-
registration
Registration GO, GOP
Region TRE
Contact Edi Delgado
Phone 956-848-5265
Email Edi.delgado@ibwc.gov
GridLiance
Services Ongoing Compliance Advisory Services, Operating Manual
Development, Mock Audit
Registration TO, TP, TOP, BA, PA
Region All regions
Contact Trent Carlson
Phone 832-981-0101
Email tcarlson@gridliance.com
City of Tallahassee
Services NERC Readiness Assessment and Gap Analysis
Registration BA, DP, GO, GOP, PA, RP, TO, TOP, TP, TSP
Region SERC
Contact Karen Webb, Compliance Manager
Phone 850-891-3125
Email karen.webb@talgov.com
Kissimmee Utility Authority
Services Gap Analysis and Audit Prep Support
Registration DP, TO, TOP
Region SERC
Contact Michael Wagner
Phone 407-933-9828
Email mwagner@kua.com
Dominion Energy of South Carolina
Services Gap Analysis and Gap Analysis
Registration BA, DP, GO, GOP, PA, RP, RSG, TO, TOP, TP, TSP
Region SERC
Contact Steven Belle
Phone 803-217-1978
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 20 of 20
Attachment B
Compensation
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
SOS Intl and NERC ID SOS_INTL_001 is recognized by the North American Electric Reliability Corporation as a continuing education provider who adheres to NERC Continuing Education Program Criteria.
HSI Workplace Compliance Solutions Inc.333 West Canal Dr. Kennewick, WA 99336
704-752-3534 Fax 704-752.6455 www.sosintl.com
Denton Municipal Electric
901-B Texas St
Denton, TX 76209
RFQ-7693 NERC Compliance Program
Gap Analysis and Mitigation – Pricing
Proposal
September 21, 2021
Company Contact: Christa Christian, Compliance and Procurement
Email: christa.christian@cityofdenton.com
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
Confidential HSI/SOS Intl Information September 21, 2021
Proposal valid for 60 days Page | 2
PROJECT SUMMARY
The purpose of this proposal is for SOS Intl (SOS), an HSI company, to provide assistance to Denton Municipal
Electric (DME) by conducting an Operations and Planning (693) and Cyber Infrastructure Protection (CIP) Gap
Analysis to evaluate their compliance with selected NERC standards applicable to DME per their functional
registrations for Phase 1. The gap analysis is targeted to be completed by December 31, 2021 in anticipation of a
Texas Reliability Entity (TRE) compliance audit in early 2022. Phase 2 of this project will be to provide audit
support during the TRE audit as requested by DME.
DME is registered with NERC as a Distribution Provider (DP), Generator Owner (GO), Generator Operator
(GOP), Transmission Owner (TO), Transmission Operator (TOP), and Transmission Planner (TP) and has a
medium impact control center and one low impact site.
UNDERSTANDING OF PROJECT AND PROJECT REQUIREMENTS
This proposal will ensure DME maintains a robust NERC Compliance Program. DME is seeking to engage SOS
to assist DME NERC Compliance staff with the following activities:
Phase I
• Conduct an analysis of DME’s compliance program documents, policies, processes and plans in the
areas of DP, GO, GOP, TO, TOP, and TP in comparison with the NERC requirements to assess if DME’s
program sufficiently addresses them. Identify areas of DME’s program that may be deficient.
• If any deficiencies are identified, create new or amended program language that will mitigate the found
deficiencies and assist in identifying evidence that would satisfy the mitigated language
• For program areas with insufficient methodologies or are not in line with general industry practice, identify
these areas and suggest alternate program methods and/or language
• Review and assess evidence generated by the current program for completeness and identify areas
where augmentation (if possible) would be beneficial
Phase II
• Assist with the start of the TRE audit
• Assist with the evaluation of inquiries from the audit team and provide a strategic approach to responding
with the goal to achieve the best possible results
The work product will be delivered in Microsoft Word and/or Excel. Documents will be clear and concise and
geared to the Subject Matter Expert responsible for executing the task required by NERC. Documents will
reference the NERC requirement it is intended to satisfy. The following deliverables have been identified:
• Documented list of programs areas identified as potentially deficient by NERC requirement
• New alternative program language that will reasonably address the deficiencies
• Documented areas that may not have a compliance issue, but are concerning due to poor or outdated
methodology, and suggest language to correct
• List of reviewed evidence from existing program, with a grading as to its application to the given standard
it is being applied to, and its potential value as evidence for other standards
• List of examples of augmenting evidence to further bolster a successful audit, if possible and permissible
for DME to produce
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
Confidential HSI/SOS Intl Information September 21, 2021
Proposal valid for 60 days Page | 3
The SOS advisory services team has in-depth knowledge and extensive practical experience in the utility industry.
Our team has performed the work outlined in this RFQ for many utilities throughout the U.S. and Canada. SOS
can provide a full-service solution to meet the needs for DME’s NERC compliance program.
DETAILED COST PROPOSAL
The following estimates are based on prior advisory engagements of similar scope and size. SOS will develop a
rigorous project plan to complete the work on time. If the SOW changes during the engagement, SOS will notify
DME within a reasonable time. SOS will document travel and miscellaneous expenses and bill actual travel and
miscellaneous expenses at the end of the engagement. For on-site compliance assistance, travel time will be
charged at a rate of ½ day (4 hours) to and ½ day (4 hours) return (total of 8 hours) for each trip to a DME facility.
The detailed costs are listed in the charts below.
Services will be at an hourly time and materials rate for a two-year contract term.
Compliance Advisor rate: $200/hour
PHASE I
693 Gap Analysis – DP, GO, GOP, TO, TOP, TP
Task Description Hours Cost
Kickoff call and document request and management 24 $4,800
Off-site RSAW and evidence review 150 $30,000
Draft and Final Reports 40 $8,000
Implementation of recommendations TBD T&M rate
Estimated Total $42,800
CIP Gap Analysis (1 low impact site and 1 medium impact site)
Task Description Hours Cost
Kickoff call and document request and management 8 $1,600
Off-site and On-site RSAW and evidence review 120 $24,000
Draft and Final Reports 32 $6,400
On site 2 days, 2 advisors 32 $6,400
Travel time, 2 advisors 16 $3,200
Implementation of recommendations TBD T&M rate
Estimated Total plus actual travel expenses $41,600
PHASE II
TRE Audit Support
Task Description Hours Cost
Assistance with TRE audit support TBD T&M rate
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
Confidential HSI/SOS Intl Information September 21, 2021
Proposal valid for 60 days Page | 4
PROJECT ESTIMATE/CHANGE
The above estimate is determined by our understanding of the nature and scope of the work based on prior
consulting engagements of similar scope and size. The estimate may change as the project progresses and the
nature or scope of the work changes.
For SOS to perform the work on time and on schedule, DME shall perform the following key responsibilities:
• Provide client business knowledge, as needed, in the requested timeframe
• Provide additional information and documentation as requested by SOS
• Provide access to client premises and infrastructure facilities for project use, as required
• Identify and make available key client personnel – relationship managers, project managers, etc.
– to ensure smooth project execution and resolve any questions or issues
• Participate in regularly scheduled project status meetings to coordinate the delivery schedule and
target key completion dates as needed
• Accommodate SOS personnel on-site at client premises, as needed, with office space and
access to power and Internet services
Our ability to complete the project in a timely manner is contingent on the client’s performance of their key
responsibilities. If DME fails or delays in performing their obligations or making resources available to SOS, it may
affect the proposed timeline for completing the project and both parties will equitably adjust the timeline.
Once the contract is executed and delivery dates are determined, SOS will make all reasonable efforts to
maintain the schedule. If, in the course of performing the work, the SOS consulting team determines that
additional time beyond this estimate will be required to perform the work, SOS will notify the client and adjust the
project scope and/or budget via a change order.
BILLING TERMS
SOS will invoice the client on a monthly basis for personnel time incurred in the prior month. SOS will bill actual
travel and miscellaneous expenses as incurred. DME will pay all invoiced amounts within 30 days of the invoice
date.
CONCLUSION
SOS is a quality-focused company, with an experienced and industry-savvy team capable of providing the best
advisory services for a reasonable price. With our company’s focus on providing the best in customer service,
DME will receive personal attention centered on providing the services requested in the most efficient and
effective ways possible. SOS is ready to serve you needs and looks forward to collaborating on this exciting
project.
Sincerely,
Kathy Cross
Account Manager
HSI Workplace Compliance Solutions, Inc.
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
CONFLICT OF INTEREST QUESTIONNAIRE
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as
defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after
the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
HSI Workplace Compliance Solutions, Inc.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the
date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Christa Christian
Name of Officer
This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business
relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer
named in this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an
officer or director, or holds an ownership of one percent or more?
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
5/5/2021
Signature of vendor doing business with the governmental entity Date
X
X
X
X
ATTACHMENT D
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
DocuSign Envelope ID: 4539EB45-9E8D-436D-9CF1-9944D30C8EB5
Certificate Of Completion
Envelope Id: 4539EB459E8D436D9CF19944D30C8EB5 Status: Completed
Subject: Please DocuSign: City Council Contract 7693 - NERC Compliance Audit
Source Envelope:
Document Pages: 46 Signatures: 5 Envelope Originator:
Certificate Pages: 6 Initials: 1 Christa Christian
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
Christa.Christian@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
10/5/2021 9:58:19 AM
Holder: Christa Christian
Christa.Christian@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Christa Christian
christa.christian@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 10/7/2021 9:38:18 AM
Viewed: 10/7/2021 9:39:46 AM
Signed: 10/7/2021 9:40:48 AM
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Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
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Using IP Address: 198.49.140.104
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Marcella Lunn
marcella.lunn@cityofdenton.com
Catherine Clifton, Interim City Attorney
City of Denton
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Duane Tumlinson
dtumlinson@hsi.com
VP - Sales Operations
HSI
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(None)
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ID: f22d554d-c856-4a29-a680-7d7e7cb4ff08
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Antonio Puente
Antonio.Puente@cityofdenton.com
DME General Manager
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(None)Signature Adoption: Pre-selected Style
Using IP Address: 47.184.110.241
Sent: 10/12/2021 4:14:52 PM
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Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 10/12/2021 4:45:13 PM
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Sara Hensley
sara.hensley@cityofdenton.com
Interim City Manager
City of Denton
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Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
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Sent: 11/3/2021 7:51:55 AM
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Cheyenne Defee
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Contract Administrator
City of Denton
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(None)
Sent: 10/7/2021 9:40:51 AM
Electronic Record and Signature Disclosure:
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Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
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citysecretary@cityofdenton.com
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Smith Day
smith.day@cityofdenton.com
Ex. Mgr. Regulatory & Risk
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(None)
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ID: ca19b22b-499f-4f97-a7d6-ce5f267b40be
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Certified Delivered Security Checked 11/3/2021 11:10:40 AM
Signing Complete Security Checked 11/3/2021 11:11:51 AM
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Electronic Record and Signature Disclosure
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Duane Tumlinson, Antonio Puente, Rosa Rios, Smith Day
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