Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 7, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Nimmick Construction Inc. dba Alpha Fence Co,
for fence installation and repair services for the Parks and Recreation Department; providing for the
expenditure of funds therefor; and providing an effective date (RFP 7729 – awarded to Nimmick
Construction Inc. dba Alpha Fence Co, for one (1) year, with the option for four (4) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of 3,000,000.00).
INFORMATION/BACKGROUND
The Parks and Recreation Department currently maintains various types of fences throughout the City of
Denton, including wrought iron fences at IOOF and Oakwood cemeteries and chain-link fence on 29 athletic
fields, 2 dog parks, multiple tennis courts, and Water Works Park. Due to weathering, heavy usage, and
occasional damage, many of the previously mentioned fences need periodic repair and complete
replacement. These tasks have been historically performed by internal staff, however with the rapid
expansion of park properties and increased inventory this contract will be used to supplement the lack of
available skilled personnel required to perform these duties.
In June of 2021, recognizing the need for supplemental fence services, the City of Denton solicited bid
requests for the replacement and repairs of fencing throughout City properties. This request included the
following fence types:
• Chain link fence up to 12’ in height
• Chain link backstops
• Wrought iron fence
• Wooden privacy fencing
• Wooden split rail fencing
The City of Denton also owns and maintains many fences that are not located in areas maintained by park
staff. These areas include the Denton Enterprise Airport, fences surrounding facilities such as the Municipal
Service Center, Denton Municipal Electric, the landfill, electrical substations, water treatment plants, etc.
This contract will also be used by those departments to expedite repairs throughout the term of the
agreement.
Upon selection the contract will span a term of 5 years illustrated in the table below:
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Proposals was sent to 136 prospective suppliers, including 17 Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Three (3) proposals were received, references were checked, and
proposals were evaluated based upon published criteria including schedule, compliance with specifications,
probable performance, and price. Best and Final Offers (BAFO) were requested from the top firm. Based
upon this evaluation, Nimmick Construction Inc. dba Alpha Fence Co was ranked the highest and
determined to be the best value for the City.
NIGP Code Used for Solicitation: 988 - (Service Only) - Roadside,
Grounds, Recreational, and Park Area
Services
Notifications sent for Solicitation sent in IonWave: 136
Number of Suppliers that viewed Solicitation in IonWave: 31
HUB-Historically Underutilized Business Invitations sent out: 13
SBE-Small Business Enterprise Invitations sent out: 66
Responses from Solicitation: 3
RECOMMENDATION
Award a contract with Nimmick Construction Inc. dba Alpha Fence Co, for fence installation and repair
services for the Parks and Recreation Department, in a one (1) year, with the option for four (4) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of 3,000,000.
PRINCIPAL PLACE OF BUSINESS
Nimmick Construction Inc. dba Alpha Fence Co
Little Elm, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through various sources including departmental budgets, grants,
CIP funds, etc. Requisitions will be entered on an as-needed basis. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
Project Description Estimated 5-Year Expenditure
Year 1Fence Repairs and Installations on City Properties 600,000
Year 2 Fence Repairs and Installations on City Properties 600,000
Year 3 Fence Repairs and Installations on City Properties 600,000
Year 4 Fence Repairs and Installations on City Properties 600,000
Year 5 Fence Repairs and Installations on City Properties 600,000
Total $3,000,000
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Drew Huffman, 940-349-7465.
Legal point of contact: Marcella Lunn at 940-349-8333.