Exhibit 1 - Agenda Information Sheet - DotyCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 7, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Doty & Sons Concrete Products, Inc., for the supply
of Park trash and recycle receptacles to be used within the City of Denton’s Parks for the Parks and
Recreation Department, Section A – Doty Sons; providing for the expenditure of funds therefor; and
providing an effective date (IFB 7747 – awarded to Doty & Sons Concrete Products, Inc., for one (1) year,
with the option for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed
amount of $252,008.00).
INFORMATION/BACKGROUND
Trash and recycling receptacles are a common amenity in all of the City of Denton Parks; therefore, they
are regularly and heavily used. Due to vandalism, everyday usage, newly constructed parks, and the goal to
upgrade our facilities, it is necessary to purchase receptacles annually. Based on historical average spending
of $15,000 to $16,000 per year, the approved amount will cover the cost of these items necessary to maintain
our current maintenance standards.
On June 15, 2021, Council approved Resolution No. 21-1145 that allowed Parks and Recreation to apply
for a North Central Texas Council of Governments Solid Waste Implementation Grant Program. This grant
program is for one-time spending of $199,836 to replace fifty-five-gallon drums at Fred Moore Park, South
Lakes Park, Nette Schultz Park, and Clear Creek Natural Heritage Center, which are high-use parks and
have a history of litter and recycling contamination. NCTCOG awarded The City of Denton this grant on
August 25, 2021.
Funding Sources FY 21-22 FY 22-23 FY 23-24 Contingency Total
NCTCG Grant Program - 200,000 - - 200,000
Parks Operating Funds 15,760 15,760 15,760 4,728 52,008
Total $ 15,760 $ 215,760 $ 15,760 $ 4,728 $ 252,008
Invitation for Bids was sent to 126 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Three (3) bids meeting specifications were received. The lowest bid was received for Section
A was by Doty & Sons Concrete Products, Inc.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 650 - Park, Playground, Recreational
Area and Swimming Pool Equipment
and Supplies
Notifications sent for Solicitation sent in IonWave: 126
Number of Suppliers that viewed Solicitation in IonWave: 31
HUB-Historically Underutilized Business Invitations sent out: 7
SBE-Small Business Enterprise Invitations sent out: 56
Responses from Solicitation: 1
RECOMMENDATION
Award a contract with Doty & Sons Concrete Products, Inc. for the supply of Park trash and recycle
receptacles to be used within the City of Denton’s Parks for the Parks and Recreation Department, Section
A – Doty Sons, in a one (1) year, with the option for two (2) additional one (1) year extensions, in the total
three (3) year not-to-exceed amount of $252,008.
PRINCIPAL PLACE OF BUSINESS
Doty & Sons Concrete Products, Inc.
Sycamore, IL
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded through a combination of Parks Operating and Grant Funds. Requisitions will
be entered on an as-needed basis. The City will only pay for services rendered and is not obligated to pay
the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Russell Koch, 940-349-8412.
Legal point of contact: Marcella Lunn at 940-349-8333.