Exhibit 1 - Agenda Information Sheet - PlaywellCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 7, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with The PlayWell Group, Inc., for the supply of park
amenities for the Parks and Recreation Department to be used in the City of Denton’s Parks, Sections B –
General Park Furnishings and Section C – Dumor Products; providing for the expenditure of funds therefor;
and providing an effective date (IFB 7747 – awarded to The PlayWell Group, Inc., for one (1) year, with
the option for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed amount of
$192,180.00).
INFORMATION/BACKGROUND
Trash cans, recycle cans, picnic tables, grills, and benches are a common amenity in all of the City of Denton
Parks, therefore heavily used furnishings. Due to vandalism, old age, newly constructed parks, and the goal
to upgrade our facilities, Parks purchases these furnishings annually.
Based on the historical average spending of $55,000 per year, this will cover the cost of these items
necessary to maintain our current maintenance standards at existing and new parks. Due to the fluctuation
of cost, vandalism, new parks, and unforeseen circumstances, the Parks staff is requesting the contract
amount of $64,060 per year.
Section & Description FY 21-22 FY 22-23 FY 23-24 Totals
B - General Park Furnishings 52,918 52,918 52,918 158,754
C - Dumor Products 11,142 11,142 11,142 33,426
Total $ 64,060 $ 64,060 $ 64,060 $ 192,180
Invitation for Bids was sent to 126 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Three (3) bids meeting specifications were received. The lowest bid was received for Sections
B and C was by The PlayWell Group, Inc.
NIGP Code Used for Solicitation: 650 - Park, Playground, Recreational
Area and Swimming Pool Equipment
and Supplies
Notifications sent for Solicitation sent in IonWave: 126
Number of Suppliers that viewed Solicitation in IonWave: 31
HUB-Historically Underutilized Business Invitations sent out: 7
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
SBE-Small Business Enterprise Invitations sent out: 56
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with The PlayWell Group, Inc. for the supply of park amenities for the Parks and
Recreation Department to be used in the City of Denton’s Parks, Sections B – General Park Furnishings
and Section C – Dumor Products, in a one (1) year, with the option for two (2) additional one (1) year
extensions, in the total three (3) year not-to-exceed amount of $192,180.
PRINCIPAL PLACE OF BUSINESS
PlayWell Group, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded through Parks and Recreation Operating Funds. Requisitions will be entered on
an as-needed basis. The City will only pay for services rendered and is not obligated to pay the full contract
amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Russell Koch, 940-349-8412.
Legal point of contact: Marcella Lunn at 940-349-8333.