Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 7, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Swagit Productions, LLC, through the Interlocal
Purchasing System (TIPS), Contract # 190703, for streaming, closed captioning, and remote meeting
production for Denton Television (DTV); providing for the expenditure of funds therefor; and providing an
effective date (File 7884 – awarded to Swagit Productions, LLC, in the two (2) year not-to-exceed amount
of $200,000.00).
INFORMATION/BACKGROUND
During the FY 2021-22 budget process, Council directed staff to move forward with adding closed
captioning to some public meetings as well as Spanish translation to Council meetings. In August 2018,
City staff presented information about recording and televising public meetings to the Committee on Citizen
Engagement. Staff developed and presented information and options to supplement DTV staff to the
Committee on Citizen Engagement on April 2, 2019. Staff presented the same information to City Council
on April 23, 2019. It was Council's recommendation to move forward with staff's recommendation of
outsourcing 50 meetings a year. The City’s current vendor, Swagit Productions services are available via
cooperative agreement.
Pricing obtained through The Interlocal Purchasing System has been competitively bid and meets the
statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 17, 2011, Council approved the interlocal agreement with The Interlocal Purchasing System
(Ordinance 2011-082).
Services FY 21-22 FY 22-23 Total
Equipment/Installation/Warranty 38,480 - 38,480
Annual Service Cost 51,240 51240 102,480
Contingency (additional captioning & equipment
as needed) 10,280 48,760 59,040
Total $100,000 $100,000 $200,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Swagit Productions, LLC, for streaming, closed captioning, and remote meeting
production for DTV for the Public Affairs Department, in a two (2) year not-to-exceed amount of $200,000.
PRINCIPAL PLACE OF BUSINESS
Swagit Productions, LLC
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is a two (2) year contract. This TIPS contract expires on September 30, 2022.
FISCAL INFORMATION
These products and services will be funded through Public Affairs Operating Funds. The City will only pay
for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Billy Matthews, 940-349-7272.
Legal point of contact: Marcella Lunn at 940-349-8333.