Exhibit 1 - Agenda Information SheetCity of Denton
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 14, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Pavecon Public Works LP, for the construction of
the 2020 Street Bundle – Sector I Project with geographical limits as follows: Thunderbird Drive from
Colonial Drive to Crestmeadow Street, Greenway from Windsor Farms to the southern dead end, Brook
Hollow Drive from Greenway to Carriage Hill, Carriage Hill from Brook Hollow to Thunderbird, Lakewood
Drive from Greenway to Carriage Hill, and Augusta from Colonial Drive to 2900 Augusta Drive; providing
for the expenditure of funds therefor; and providing an effective date (CSP 7803 – awarded to Pavecon
Public Works LP, in the not-to-exceed amount of $3,780,075.23).
INFORMATION/BACKGROUND
The 2020 Street Bundle – Sector I Project with geographical limits as follows: Thunderbird Drive from
Colonial Drive to Crestmeadow Street, Greenway from Windsor Farms to the southern dead end, Brook
Hollow Drive from Greenway to Carriage Hill, Carriage Hill from Brook Hollow to Thunderbird, Lakewood
Drive from Greenway to Carriage Hill, and Augusta from Colonial Drive to 2900 Augusta Drive. This
reconstruction includes new curbs and gutters, asphalt roadways, as well as upgraded water and wastewater
facilities.
This project is a portion of the 2020 Street Bundle, which includes street segments funded from the 2012
and 2014 Bond Program and was originally intended to be an outsourced design. The project was moved to
in-house design and broken into three sectors to save on project cost and to improve efficiency during
construction. This is the second sector to be advertised for solicitation on this project. The remaining sector
is currently under design and will be advertised to select a construction contractor in quarter 4 of the calendar
year 2021.
The 2020 Street Bundle – Sector I Project has a total estimated cost of $3,780,075.23. This estimate includes
a $3,600,071.65 total base proposal amount and a contingency of $180,003.58. A five (5) percent
contingency allowance, if any, is for the sole use of the City and will be subject to written authorization by
the City’s Project Manager and Program Manager.
The street segments in the 2020 Street Bundle – Sector I Project were approved as part of the 2012 and 2014
Street Reconstruction Bond Programs. The intent of getting these segments constructed is to uphold the
staff’s commitment to complete the remaining 2012 and 2014 Street Reconstruction Bond segments by
December 2022.
Pavecon Public Works provided documented ability to complete projects on or ahead of schedule. Their
references have all communicated a proven track record in projects of similar size and scope. Based on
information shared as part of their proposal response, Pavecon has provided superior professionalism by
going above and beyond to make sure projects are run efficiently, public concerns are addressed quickly,
and the instance of mistakes are properly documented and not repeated in the future.
Competitive Sealed Proposals were sent to 489 prospective suppliers, including 36 Denton firms. In
addition, specifications were placed on the Materials Management website for prospective suppliers to
download and advertised in the local newspaper. Five (5) proposals were received, references were checked,
and proposals were evaluated based upon published criteria including personnel, quality, reputation, and
ability to complete projects, schedule, safety, and price. Best and Final Offers (BAFO) were requested from
the top firm. Based upon this evaluation, Pavecon Public Works LP was ranked the highest and determined
to be the best value for the City.
NIGP Code Used for Solicitation: 913 - (Service Only) - Construction
Services, Heavy (Incl. Maintenance and
Repair Services)
Notifications sent for Solicitation sent in IonWave: 489
Number of Suppliers that viewed Solicitation in IonWave: 31
HUB-Historically Underutilized Business Invitations sent out: 37
SBE-Small Business Enterprise Invitations sent out: 171
Responses from Solicitation: 5
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 13, 2021, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Pavecon Public Work LP, for the construction of the 2020 Street Bundle – Sector I
Project, in a not-to-exceed amount of $3,780,075.23.
PRINCIPAL PLACE OF BUSINESS
Pavecon Public Works LP
Grand Prairie, TX
ESTIMATED SCHEDULE OF PROJECT
The project is estimated to be completed within 300 calendar days from the issuance of the Notice to
Proceed.
FISCAL INFORMATION
These services will be funded from a combination of General Obligation Bonds, Water, and Wastewater
Certificates of Obligation Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Fettig, 940-349-8909.
Legal point of contact: Marcella Lunn at 940-349-8333