Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: January 11, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Infra Construction, LLC, for the replacement of
the Service Center Complex fence for Facilities Management; providing for the expenditure of funds
therefor; and providing an effective date (RFP 7819 – awarded to Infra Construction, LLC, in the not-to-
exceed amount of $677,856.00).
INFORMATION/BACKGROUND
The re-platting for the area surrounding the City’s Service Center Complex originated in February 2019
and was approved by the Planning & Zoning Commission in April 2019. The construction documents for
the Service Center renovation were submitted to Planning in March 2020, however, due to funding issues,
the project was placed on hold.
In March of 2021, Facilities Management received a directive, in response to citizen complaints, to enclose
the area and reduce the noise. Then, Teague Nall and Perkins (TNP) were contracted to provide a revised
conceptual parking study for the Service Center Complex including replacement of the fencing surrounding
the complex in May 2021.
The plan includes a portion of the existing fence in the amount of 3,300 linear feet of chain link fence will
be removed. The new fence will be 3,262 linear feet with the majority being a TREX composite wood fence
system with enhanced masonry columns composed of a stone veneer on a CMU block column with solid
slab flagstone caps. Additionally, there will be 120 linear feet of chain link installed to tie into the existing
fence portion that is not being replaced. There will be a landscaped buffer zone on the east and west
perimeter comprised of 6,000 square feet of decomposed granite.
Request for Proposals was sent to 984 prospective suppliers, including 79 Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Four (4) proposals were received, with two (2) meeting specifications.
References were checked, and proposals were evaluated based upon published criteria including proposal
form, quality and reputation, key personnel, detailed schedule, and safety record. Best and Final Offers
(BAFO) were requested from the top firm. Based upon this evaluation, Infra Construction, LLC was ranked
the highest and determined to be the best value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 330, 909, 912, 913, 914, and 988
Notifications sent for Solicitation sent in IonWave: 984
Number of Suppliers that viewed Solicitation in IonWave: 22
HUB-Historically Underutilized Business Invitations sent out: 91
SBE-Small Business Enterprise Invitations sent out: 375
Responses from Solicitation: 4
Responses Meeting Specifications: 2
RECOMMENDATION
Award a contract with Infra Construction, LLC, for the replacement of the Service Center Complex fence
for Facilities Management, in the not-to-exceed amount of $677,856.
PRINCIPAL PLACE OF BUSINESS
Infra Construction, LLC
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 230 days.
FISCAL INFORMATION
These services will be funded from Certificates of Obligation and General Government Project Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Gray, 940-349-7744.
Legal point of contact: Marcella Lunn at 940-349-8333.