Exhibit 1 - Agenda Information Sheet - Amendment 2 - METCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: January 11, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a second amendment to a contract between the City of Denton and Maintaining
the Common Ground, LLC, amending the contract approved by City Council on July 17, 2018, in the not-
to-exceed amount of $575,000.00; amended by Amendment 1 approved by Purchasing; said second
amendment to provide mowing and maintenance services for the Parks and Recreation Department;
providing for the expenditure of funds therefor; and providing an effective date (File 6627 – providing for
an additional second amendment expenditure amount not-to-exceed $56,135.00, with the total contract
amount not-to-exceed $680,135.00).
INFORMATION/BACKGROUND
The proposed amendment will add additional funds necessary to pay the remaining invoices due for services
through the term of the contract ending January 15, 2022. Maintaining the Common Ground (MET) was
not awarded any portions of the new contract, so this one-time request will be considered final payments
for their services. The work performed by MET Lawn Care has been critical to maintaining the aesthetics
of City property and in keeping the City compliant with Community Improvement standards.
On August 5, 2021, an amendment was executed to add an additional $49,000 to the contract for mowing
and maintenance services. Then on July 14, 2021, the contract was extended for six months to coincide with
the start of the new City-wide mowing contract (RFP 7788), expected to begin at that time.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On July 17, 2018, City Council approved a contract with Maintaining the Common Ground, LLC, in the
not-to-exceed amount of $575,000 (Ordinance 18-1066).
RECOMMENDATION
Award Amendment No. 2 with Maintaining the Common Ground, LLC, to provide mowing and
maintenance services for the Parks and Recreation Department, in a not-to-exceed amount of $56,135, for
a total amended contract amount of $680,135.
PRINCIPAL PLACE OF BUSINESS
Maintaining the Common Ground, LLC
Denton, TX
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
ESTIMATED SCHEDULE OF PROJECT
This contract will expire on January 16, 2022.
FISCAL INFORMATION
These services will be funded from Parks and Recreation Operating Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Amendment 1
Exhibit 4: LLC Members
Exhibit 5: Ordinance and Amendment 2
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Marshall McGee, 940-349-8430.
Legal point of contact: Marcella Lunn at 940-349-8333.