Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: January 25, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with North Texas Umpire Association, for the supply of
certified softball officiating services for the Parks and Recreation Department; providing for the expenditure
of funds therefor; and providing an effective date (IFB 7851 – awarded to North Texas Umpire Association,
for one (1) year, with the option for two (2) additional one (1) year extensions, in the total three (3) year
not-to-exceed amount of $150,000.00).
INFORMATION/BACKGROUND
The Adult Softball league is operated by the Parks and Recreation Department (PARD) staff and is offered
in the spring, summer, and fall seasons.
Under the proposed contract, North Texas Umpire Association (NTUA) will be scheduled to officiate
approximately 850 softball games for PARD during the 2021-2022 fiscal year. NTUA will provide officials
and scorekeepers for the PARD Adult Softball Leagues that will be sanctioned by the USA Softball
rules/governing body.
Services Estimated Expenditure
Year 1 (estimated 850 games at $58 a game) $ 50,000
Year 2 (estimated 850 games at $58 a game) $ 50,000
Year 3 (estimated 850 games at $58 a game) $ 50,000
Total $150,000
Invitation for Bids was sent to 397 prospective suppliers of this item. In addition, specifications were placed
on the Procurement and Compliance website for prospective suppliers to download and advertised in the
local newspaper. One (1) bid was received, and references were checked to ensure the vendor can provide
the services requested in the Scope of Work. The department is awarding the contract to North Texas
Umpire Association.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 961 - (Service Only) - Miscellaneous
Services, No. 1 (Not Otherwise
Classified)
Notifications sent for Solicitation sent in IonWave: 397
Number of Suppliers that viewed Solicitation in IonWave: 10
HUB-Historically Underutilized Business Invitations sent out: 35
SBE-Small Business Enterprise Invitations sent out: 180
Responses from Solicitation: 1
RECOMMENDATION
Award a contract with North Texas Umpire Association, for the supply of certified softball officiating
services for the Parks and Recreation Department, in a one (1) year, with the option for two (2) additional
one (1) year extensions, in the total three (3) year not-to-exceed amount of $150,000.
PRINCIPAL PLACE OF BUSINESS
North Texas Umpire Association (NTUA)
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Parks and Recreation Operating Funds. The City will only pay for
services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jason Barrow, 940-349-7218.
Legal point of contact: Marcella Lunn at 940-349-8333.