Exhibit 1 - Agenda Information Sheet City of Denton
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT:
Procurement & Compliance
ACM:
David Gaines
DATE: February 1, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Mountain Cascade of Texas, LLC, for the
construction of the Robson Ranch Force Main and Sewer Project with geographical limits as follows:
intersection of Crawford Road and I-35W Frontage Road, running west for 14,000 linear feet to the lift
station located on the northeast corner of the Robson Ranch property; providing for the expenditure of funds
therefor; and providing an effective date (IFB 7364 – awarded to Mountain Cascade of Texas, LLC, in the
not-to-exceed amount of $2,846,346.30).
INFORMATION/BACKGROUND
The Robson Ranch Force Main and Sewer Project consists of a new wastewater line installation from the
intersection of Crawford Rd. and I-35W Frontage road, running west for 14,000 linear feet to the lift station
located on the northeast corner of Robson Ranch property.
This project was initiated as an agreement between Robson Ranch Properties and the City of Denton to re-
route the current Robson Ranch community’s flow of wastewater away from the active onsite treatment
plant. Installing this new and upsized wastewater line from the lift station on the northeast corner of Robson
Ranch to the connection at the intersection of Crawford Rd. and I-35W Frontage road will allow for the
elimination of the onsite wastewater treatment plant. The installation will also accommodate current and
future wastewater capacity needs for Robson Ranch along with parts of the future Hunter Ranch
development.
The Robson Ranch Force Main and Sewer Project has a total estimated cost of $2,846,346.30. This estimate
includes a $2,710,806.00 total base bid amount and a contingency of $135,540.30. A five (5) percent
contingency allowance, if any, is for the sole use of the City and will be subject to written authorization by
the City’s Project Manager and Program Manager.
Invitation for Bids was sent to 497 prospective suppliers, including 36 Denton firms, of this item. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Five (5) bids were received, with four (4) meeting specifications. The
lowest bid was received by Mountain Cascade of Texas, LLC.
NIGP Code Used for Solicitation:
913 - (Service Only) - Construction
Services, Heavy (Incl. Maintenance and
Repair Services)
Notifications sent for Solicitation sent in IonWave: 497
Number of Suppliers that viewed Solicitation in IonWave: 31
HUB-Historically Underutilized Business Invitations sent out: 39
SBE-Small Business Enterprise Invitations sent out: 172
Responses from Solicitation: 5
Responses meeting specifications from Solicitation: 4
Due to the rise in Covid19 cases, this item will be taken retroactively to the Public Utilities Board once
meetings resume.
RECOMMENDATION
Award a contract with Mountain Cascade of Texas, LLC, for the construction of the Robson Ranch Force
Main and Sewer Project with geographical limits as follows: intersection of Crawford Road and I-35W
Frontage Road, running west for 14,000 linear feet to the lift station located on the northeast corner of the
Robson Ranch property, in a not-to-exceed amount of $2,846,346.30.
PRINCIPAL PLACE OF BUSINESS
Mountain Cascade of Texas, LLC
Alvarado, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 300 calendar days.
FISCAL INFORMATION
These services will be funded from Wastewater Project Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Fettig, 940-349-8909.
Legal point of contact: Marcella Lunn at 940-349-8333.