7859 - Amendment 1
City of Denton
_____________________________________________________________________________________
City Manager Approval Form
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: February 3, 2022
SUBJECT
To approve an increase in spend authority with Genomic Life, Inc., for Cancer Guardian program services
for the City of Denton employees; providing for the expenditure of funds therefor; and providing an
effective date of September 1, 2021 (File 7859 - awarded to Genomic Life, for a 16-month term to expire
on December 31, 2022 in the not-to-exceed amount of $55,640.00.
INFORMATION/BACKGROUND
Due to the rising cost of cancer claims on the City’s health plans, the City introduced the Cancer Guardian
program to our employees effective September 1, 2021. The Cancer Guardian program is not insurance but
instead is a program that provides resources and DNA testing for pre-diagnosis of cancer and provides
resources and tools when a cancer diagnosis is made.
The Cancer Guardian program information was provided to the City by ACAP HealthWorks during the
introduction of Armor Up America for First Responders (formerly Responder Health). The Cancer
Guardian program is a niche service; therefore, there is no marketing analysis.
The City implemented the Cancer Guardian program mid-year with a special open enrollment in August
2021, for a September 1, 2021 effective date.
Project Description Estimated Expenditure
Cancer Guardian – 9/1/2021-12/31/2021 $5,640.00
Cancer Guardian – 01/01/2022-12/31/2022 $50,000.00
Total $55,640.00
Because the Cancer Guardian program was new to the City of Denton benefits offerings, based on past
experience with other voluntary products, we estimated the first year’s total spend to be under $50,000,
which is below the threshold requiring a formal solicitation process. During the open enrollment period
for the 2022 plan year, the response for the Cancer Guardian program was far better than anticipated, and
enrollment exceeded expectations. The monthly expenditure amount for the 2022 plan year is
approximately $4,167 per month, which results in a higher first-year cost.
The current Genomic Life contract is through the 2022 plan year only; a formal RFP process for a multi-
year contract will be initiated in Spring 2022 for the 2023 plan year to be effective January 1, 2023.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
DocuSign Envelope ID: EC437B0C-A0E6-4B15-852E-8FAB14C59710
RECOMMENDATION
Continue the agreement with Genomic Life for the Cancer Guardian program services for a 16-month term
to expire on December 31, 2022, in the not to exceed amount of $55,640.00.
PRINCIPAL PLACE OF BUSINESS
Genomic Life, Inc.
San Diego, CA
ESTIMATED SCHEDULE OF PROJECT
Implementation began in June 2021, with an effective date of September 1, 2021.
FISCAL INFORMATION
The Cancer Guardian program services are funded 100% by employees through payroll deduction. The City
does not contribute to the premiums for voluntary products.
Requested by:
Name_Linda Kile
Phone 940-349-8388
Requisition# 198153
Respectfully submitted:
Purchasing
Expenditure Approved:
__________________________
City Manager or Designate
__________________________
Date
DocuSign Envelope ID: EC437B0C-A0E6-4B15-852E-8FAB14C59710
2/4/2022
Certificate Of Completion
Envelope Id: EC437B0CA0E64B15852E8FAB14C59710 Status: Completed
Subject: ****City Manager Approval ******Docusign Item 7859 Cancer Guardian
Source Envelope:
Document Pages: 2 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Gabby Leeper
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
Gabby.Leeper@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
2/3/2022 4:18:20 PM
Holder: Gabby Leeper
Gabby.Leeper@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Lori Hewell
Lori.Hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 2/3/2022 4:35:31 PM
Viewed: 2/4/2022 8:12:11 AM
Signed: 2/4/2022 8:12:17 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
Interim City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.184.83.229
Sent: 2/4/2022 8:12:18 AM
Viewed: 2/4/2022 8:13:03 AM
Signed: 2/4/2022 8:13:09 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Linda Kile
Linda.Kile@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 2/4/2022 8:13:10 AM
Electronic Record and Signature Disclosure:
Accepted: 9/27/2021 8:34:26 AM
ID: f73b5a4c-ee6d-4020-a60c-6309d82abf53
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 2/4/2022 8:13:10 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 2/3/2022 4:35:31 PM
Certified Delivered Security Checked 2/4/2022 8:13:03 AM
Signing Complete Security Checked 2/4/2022 8:13:09 AM
Completed Security Checked 2/4/2022 8:13:10 AM
Payment Events Status Timestamps
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Linda Kile
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