Loading...
7859 - Amendment 1 City of Denton _____________________________________________________________________________________ City Manager Approval Form DEPARTMENT: Procurement & Compliance ACM: David Gaines DATE: February 3, 2022 SUBJECT To approve an increase in spend authority with Genomic Life, Inc., for Cancer Guardian program services for the City of Denton employees; providing for the expenditure of funds therefor; and providing an effective date of September 1, 2021 (File 7859 - awarded to Genomic Life, for a 16-month term to expire on December 31, 2022 in the not-to-exceed amount of $55,640.00. INFORMATION/BACKGROUND Due to the rising cost of cancer claims on the City’s health plans, the City introduced the Cancer Guardian program to our employees effective September 1, 2021. The Cancer Guardian program is not insurance but instead is a program that provides resources and DNA testing for pre-diagnosis of cancer and provides resources and tools when a cancer diagnosis is made. The Cancer Guardian program information was provided to the City by ACAP HealthWorks during the introduction of Armor Up America for First Responders (formerly Responder Health). The Cancer Guardian program is a niche service; therefore, there is no marketing analysis. The City implemented the Cancer Guardian program mid-year with a special open enrollment in August 2021, for a September 1, 2021 effective date. Project Description Estimated Expenditure Cancer Guardian – 9/1/2021-12/31/2021 $5,640.00 Cancer Guardian – 01/01/2022-12/31/2022 $50,000.00 Total $55,640.00 Because the Cancer Guardian program was new to the City of Denton benefits offerings, based on past experience with other voluntary products, we estimated the first year’s total spend to be under $50,000, which is below the threshold requiring a formal solicitation process. During the open enrollment period for the 2022 plan year, the response for the Cancer Guardian program was far better than anticipated, and enrollment exceeded expectations. The monthly expenditure amount for the 2022 plan year is approximately $4,167 per month, which results in a higher first-year cost. The current Genomic Life contract is through the 2022 plan year only; a formal RFP process for a multi- year contract will be initiated in Spring 2022 for the 2023 plan year to be effective January 1, 2023. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com DocuSign Envelope ID: EC437B0C-A0E6-4B15-852E-8FAB14C59710 RECOMMENDATION Continue the agreement with Genomic Life for the Cancer Guardian program services for a 16-month term to expire on December 31, 2022, in the not to exceed amount of $55,640.00. PRINCIPAL PLACE OF BUSINESS Genomic Life, Inc. San Diego, CA ESTIMATED SCHEDULE OF PROJECT Implementation began in June 2021, with an effective date of September 1, 2021. FISCAL INFORMATION The Cancer Guardian program services are funded 100% by employees through payroll deduction. The City does not contribute to the premiums for voluntary products. Requested by: Name_Linda Kile Phone 940-349-8388 Requisition# 198153 Respectfully submitted: Purchasing Expenditure Approved: __________________________ City Manager or Designate __________________________ Date DocuSign Envelope ID: EC437B0C-A0E6-4B15-852E-8FAB14C59710 2/4/2022 Certificate Of Completion Envelope Id: EC437B0CA0E64B15852E8FAB14C59710 Status: Completed Subject: ****City Manager Approval ******Docusign Item 7859 Cancer Guardian Source Envelope: Document Pages: 2 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Gabby Leeper AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Gabby.Leeper@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 2/3/2022 4:18:20 PM Holder: Gabby Leeper Gabby.Leeper@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Lori Hewell Lori.Hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 2/3/2022 4:35:31 PM Viewed: 2/4/2022 8:12:11 AM Signed: 2/4/2022 8:12:17 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sara Hensley sara.hensley@cityofdenton.com Interim City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.184.83.229 Sent: 2/4/2022 8:12:18 AM Viewed: 2/4/2022 8:13:03 AM Signed: 2/4/2022 8:13:09 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Linda Kile Linda.Kile@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 2/4/2022 8:13:10 AM Electronic Record and Signature Disclosure: Accepted: 9/27/2021 8:34:26 AM ID: f73b5a4c-ee6d-4020-a60c-6309d82abf53 Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 2/4/2022 8:13:10 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/3/2022 4:35:31 PM Certified Delivered Security Checked 2/4/2022 8:13:03 AM Signing Complete Security Checked 2/4/2022 8:13:09 AM Completed Security Checked 2/4/2022 8:13:10 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Linda Kile How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper copies from City of Denton To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Denton To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail, full name, IS Postal Address, telephone number, and account number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows2000? or WindowsXP? Browsers (for SENDERS): Internet Explorer 6.0? or above Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0, NetScape 7.2 (or above) Email: Access to a valid email account Screen Resolution: 800 x 600 minimum Enabled Security Settings: •Allow per session cookies •Users accessing the internet behind a Proxy Server must enable HTTP 1.1 settings via proxy connection ** These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent. Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you.