Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: March 22, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with RSVP Services, Inc., for Veterinary Services for
the Linda McNatt Animal Care and Adoption Center; providing for the expenditure of funds therefor; and
providing an effective date (RFP 7895 – awarded to RSVP Services, Inc., for one (1) year, with the option
for three (3) additional one (1) year extensions, in the total four (4) year not-to-exceed amount of
$2,327,021.00).
INFORMATION/BACKGROUND
The Linda McNatt Animal Care and Adoption Center has been open since February 2015. The 15,000
square foot building includes a veterinary surgical suite for neutering procedures and general medical care
for animals housed in the facility. This contract provides staffing for the veterinary suite and manages
personnel aspects of a licensed Doctor of Veterinary Medicine (DVM) and a Certified Veterinary
Technician for a specific number of hours/shifts each week at the facility. In addition, this contract also
provides unscheduled urgent care for animals coming into the facility outside of regular business hours and
during hours when the in-house DVM is not on site. The City has previously contracted with RSVP
Services, Inc. for veterinary services; with a four (4) year contract with an amendment in the total amount
of $1,330,000. The City expended all the funds approved for the contract and issued a solicitation for
continued services.
Year Year 1 Year 2 Year 3 Year 4
Doctor of Veterinary Medicine $191,875.00 $201,468.75 $211,542.19 $222,119.30
Veterinary Technician (4) $348,021.44 $365,422.51 $383,693.64 $402,878.18
Total $539,896.44 $566,891.26 $595,235.83 $624,997.48
Contract Total: $2,327,021.00
Request for Proposals was sent to 416 prospective suppliers, including 45 Denton firms. In addition,
specifications were placed on the Procurement and Compliance website for prospective suppliers to
download and advertised in the local newspaper. One (1) proposal was received, and references were
checked to ensure the vendor can provide the services requested in the Scope of Work. The proposal was
evaluated based upon published criteria including compliance with specifications, probable performance,
and price. The department is awarding the contract to RSVP Services, Inc.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 875-Veterinary Equipment & Supplies
(See Class 325 For Vitamins &
Supplements for Animals) & 961
(Service Only)-Miscellaneous Services,
No. 1 (Not Otherwise Classified)
Notifications sent for Solicitation sent in IonWave: 416
Number of Suppliers that viewed Solicitation in IonWave: 7
HUB-Historically Underutilized Business Invitations sent out: 36
SBE-Small Business Enterprise Invitations sent out: 188
Responses from Solicitation: 1
RECOMMENDATION
Award a contract with RSVP Services, Inc., for Veterinary Services for the Linda McNatt Animal Care
and Adoption Center, in a one (1) year, with the option for three (3) additional one (1) year extensions, in
the total four (4) year not-to-exceed amount of $2,327,021.
PRINCIPAL PLACE OF BUSINESS
RSVP Services, Inc
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for three (3) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Animal Services Operating Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dorcas Johnson, 940-349-7693.
Legal point of contact: Marcella Lunn at 940-349-8333.