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Exhibit 1 - Agenda Information Sheet - Amendment 2City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement DCM: David Gaines DATE: May 3, 2022 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a second amendment to a contract between the City of Denton and Trilliant Networks Inc., amending the contract approved by City Council on April 21, 2020, in the not-to-exceed amount of $817,304.50, amended by Amendment 1 approved by Purchasing; said second amendment to provide continued vendor support services for Advanced Metering Infrastructure (AMI) for the Denton Municipal Electric Metering Department; providing for the expenditure of funds therefor; and providing an effective date (File 7218 – providing for an additional second amendment expenditure amount not-to- exceed $304,250.00, with the total contract amount not-to-exceed $1,121,554.50). The Public Utilities Board recommends approval (5 - 0). INFORMATION/BACKGROUND The City of Denton Electric Metering Department uses the Trilliant smart grid software to record the consumption of electric energy on meters and communicate that information back to DME for monitoring and billing. All Advanced Metering Infrastructure (AMI) meters on the Trilliant system can be read remotely at any time. Because the system uses two-way communications, DME can serve customers more efficiently, saving time and resources. This software may also detect the location of power outages more rapidly and provide power quality monitoring. This software also provides more efficient customer service and support by, improved handling of customer accounts (i.e. connects, re-connects, service transfers), hourly use data for billing and use inquiries, online presentation of electric usage to interested customers, fewer visits to the meter location, high-level billing and meter read accuracy, fewer trucks on the road and more detailed data to assist with planning, constructing, and optimizing DME’s distribution system. In addition, the Trilliant smart grid software can provide data for upcoming or new services such as prepaid billing and Time-of-Use billing plans. If support is not purchased for Trilliant, we will not have access to updates and patches as they are released and immediate access to technical support could be limited. Consistent software patching and maintenance services lead to higher levels of security and compliance. It is important to make use of provided software updates, upgrades, and support tools to maintain security. External threats are ongoing and becoming increasingly sophisticated, requiring ongoing vigilance and maintenance. As security breaches appear to be more common, with more companies identified as victims of attacks in recent months, we need to ensure that our systems are secure and up to date with the latest vendor-supported version. Sustainment Support services were added to the contract through an amendment to the scope of services. Sustainment includes: Installation and validation of patches and new Head End System releases on test City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com environment. Deployment planning and execution for patches and new Head End System releases into the production environment. Deployment planning for new firmware releases for test and production networks. Execution and testing of new network device firmware releases in the test environment. Deployment of new firmware release via Unity Suite FW packages to Production Network. Deployment of new firmware release via NEMS to Production Network. Assistance in issues related to application usage, reporting, configuration, and setup, which is essential for the City of Denton to ensure the availability of upgrades, software fixes, and access to knowledge and support resources. This second amendment will add funds to the overall contract NTE to cover the Sustainment Support for the remaining life of the contract as shown below. Project Description Estimated 3-Year Expenditure Sustainment Support Year 3 $ 92,610 Sustainment Support Year 4 $ 97,240 Sustainment Support Year 5 $ 102,100 Contingency for additional support $ 12,300 Total $304,250 Trilliant Networks, Inc. is the sole-source vendor for the continued upgrade, support, services, and maintenance of Trilliant software and infrastructure. Section 252.022 of the Local Government Code provides that procurement of sole source commodities and services are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On April 21, 2020, City Council approved a contract with Trilliant Networks, Inc., in the not-to-exceed amount of $817,304.50 (Ordinance 20-825). On April 25, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for consideration. RECOMMENDATION Award Amendment No. 2 with Trilliant Networks, Inc., to provide continued vendor support services for Advanced Metering Infrastructure (AMI) for the Denton Municipal Electric Metering Department, in a not- to-exceed amount of $304,250, for a total amended contract amount of $1,121,554.50. PRINCIPAL PLACE OF BUSINESS Trilliant Networks, Inc. Redwood City, CA ESTIMATED SCHEDULE OF PROJECT This contract expires on April 21, 2025. FISCAL INFORMATION These services will be funded from Technology Services account 830400.7804. Requisitions will be entered on an as-needed basis. The total amount of this contract is $1,121,554.50. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Original Contract and Ordinance Exhibit 3: Amendment 1 Exhibit 4: Ordinance and Amendment 2 Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Leisha Meine, 940-349-7823. Legal point of contact: Marcella Lunn at 940-349-8333.