AIS - Amendment 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: May 3, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a contract between the City of Denton and Motorola
Solutions, Inc., amending the contract approved by City Council on August 21, 2018, in the not-to-exceed
amount of $7,698,901.00; said first amendment to continue to provide the purchase of Radio System
hardware, to include products and services, and support and maintenance for the City of Denton;
providing for the expenditure of funds therefor; and providing an effective date (File 6832 – providing for
an additional first amendment expenditure amount not-to-exceed $1,924,725.25, with the total contract
amount not-to-exceed $9,623,626.25).
INFORMATION/BACKGROUND
The City of Denton has operated a 14 channel, two-site Motorola Smartnet II Radio system since 1997,
with additional upgrades in 2001. The radio system is supported by two tower sites at McKenna Park and
Teasley Lane (owned by Denton County), with over 1,500 radios actively in use through the radio system
supporting, Public Safety, Water, Wastewater, Parks, University of North Texas, and Texas Woman’s
University Police Department. The existing Motorola Solutions contract was established to implement the
P25 standards to enhance interoperability with Public Safety and others within Denton County and
continue support for the City’s radio equipment and system. P25 is a set of standards for digital radio
communications for use by federal, state, and local public safety agencies in North America to enable
them to communicate with other agencies and mutual aid response teams in emergencies.
The Public Safety Answering Point (PSAP) construction project for Public Safety has been using the
existing spending authority of this contract to purchase Motorola equipment and services. The PSAP
construction has utilized a total of $935,381.00 of the spending authority and an increase is needed to pay
for planned contract purchase and support expenditures governed by the contract.
Contract 6832 expires on August 21, 2024. The City is requesting the maximum allowable amendment
percentage of 25% additional spending authority to help finish out the remainder of the contract term for
years four (4) through six (6) of annual maintenances, support, and services, and any additional radio-
related equipment.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 21, 2018, City Council approved a contract with Motorola Solutions, Inc., in the not-to-exceed
amount of $7,698,901 (Ordinance 18-1231).
RECOMMENDATION
Award Amendment No. 1 with Motorola Solutions, Inc., to continue to provide the purchase of Radio
System hardware, to include products and services, and support and maintenance for the City of Denton,
in a not-to-exceed amount of $1,924,725.25, for a total amended contract amount of $9,623,626.25.
PRINCIPAL PLACE OF BUSINESS
Motorola Solutions, Inc.
Chicago, IL
ESTIMATED SCHEDULE OF PROJECT
This contract will expire on August 21, 2024.
FISCAL INFORMATION
The ongoing annual maintenance will be funded from Technology Services operating budget
830201.7804 and Motorola specific job cost accounts for any radio upgrade equipment. The PSAP
remodel project funds used a Facilities Management job cost account.
EXHIBITS
Exhibit 1: Agenda information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.