Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: May 17, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to utilize a contract with Galls, LLC, through the North Central Texas Council
of Governments (NCTCOG) Purchasing Network Share Cooperative Purchasing Network Contract # 2021-
073, for first responder uniforms, accessories, and alteration services for the Police and Fire Departments;
providing for the expenditure of funds therefor; and providing an effective date (File 8011 – awarded to
Galls, LLC, in the four (4) year not-to-exceed amount of $2,080,000.00).
INFORMATION/BACKGROUND
The proposed contract is the for purchase of public safety uniforms and accessories for 313 current Police
staff members, and 199 Fire members, covering both sworn and non-sworn personnel. Until recently,
purchases with Galls were made under an Interlocal Cooperative Purchasing Agreement with the City of
Frisco. The contract between the City of Frisco and Galls ended before its scheduled termination.
Galls is a supplier of police equipment and carries the current issue of Blauer brand uniforms. Galls also
provides alteration services which are included in the proposed cooperative contract. The Police
Department anticipates hiring to fill all 13 current vacancies before August 2022. The new hires, along with
ongoing uniform replacements, necessitate the rapid establishment of a new contract.
The Denton Fire Department (DFD) provides uniforms for all civil service employees. Uniforms are
purchased on an as-needed basis each fiscal year, which includes provisions for new employees.
Department Standard Operating Procedures comply with the National Fire Protection Association 1500
Occupational Safety Standard and 1975 Standard on Station/Work Uniforms, which outline the
specifications for fire retardant clothing. Due to the termination of the previous uniform contract, DFD has
had to make uncontracted purchases and as a result, the maximum spend amount with Galls has been
reached. DFD needs approval for uniform replacements and for outfitting new hires. There is currently a 2-
year backlog of orders to be placed. If a contract is not approved, the City will be subject to purchases with
increased prices and further spending with non-contracted vendors.
Galls have a responsive customer service department and offer a custom dashboard via an online portal for
all contracted customers to manage orders. With contract approval, DFD will purchase uniform
replacements and outfit all new hires.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative
purchasing program with another local government or local cooperative organization. In lieu of competitive
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
bidding, items and services may be purchased through such agreements as the agreements have already
been bid by the sponsoring entity or agency. By doing this as a cooperative effort, the combined purchasing
usage of these entities was utilized to realize competitive pricing and reduced administrative costs of
individual bidding.
Estimated Amounts
Police Department $1,000,000
Fire Department $580,000
Contingency $500,0000
Total $2,080,000
The contingency is an allotment of funds, estimated in the not-to-exceed amount, that can be used for
additional items and conditions which are uncertain through the term of the agreement. The contingency
allowance is for the sole use of the City and all price increases or changes to products and or services will
be subject to written authorization by the City.
Pricing obtained through the Texas Shared Cooperative Purchasing Network has been competitively bid
and meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On July 17, 2018, Council approved the interlocal agreement with the North Central Texas Council of
Governments (NCTCOG) (Ordinance 18-1074).
RECOMMENDATION
Award a contract with Galls, LLC, for first responder uniforms, accessories, and alteration services for the
Police and Fire Departments, in a four (4) year not-to-exceed amount of $2,080,000.
PRINCIPAL PLACE OF BUSINESS
Galls, LLC
Lexington, KY
ESTIMATED SCHEDULE OF PROJECT
This is a four (4) year contract. This NCTCOG contract expires on November 1, 2026.
FISCAL INFORMATION
These items will be funded from the Police General Fund account 310003.6312 and Fire General Fund
account 320100.6312. Requisitions will be entered on an as-needed basis. The budgeted amount for this
item is $2,080,000. The City will only pay for services rendered and is not obligated to pay the full contract
amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Sheet
Exhibit 3: LLC Members
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Paul Willenbrock, 940-349-7939.
Legal point of contact: Marcella Lunn at 940-349-8333.