Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: June 7, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Techline, Inc., for the purchase of roll duct, PVC
conduit, fittings, and accessories for the Denton Municipal Electric Department to be stocked in the City of
Denton Warehouse; providing for the expenditure of funds therefor; and providing an effective date (IFB
7973 – awarded to Techline, Inc., for one (1) year, with the option for four (4) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $10,000,000.00).
INFORMATION/BACKGROUND
The proposed contract includes 74 items, primarily roll duct, PVC conduit, fittings, and accessories, used
by Denton Municipal Electric for the installation of underground utilities. Conduit is used to facilitate the
installation of underground primary, secondary, and communication cables. Conduit use enables cost-
effective cable installation, maintenance, and easier replacement when needed due to cable damage or
failure. Under the previous contract approved in February 2021, $1,446,070.88 has been spent on the
purchase of these products.
A 25% contingency amount of $2,000,000 has been included in the not-to-exceed amount due to inflation
and increased use as a result of exponential growth in the City. The contingency can be used for any
additional new projects and maintenance needs through the term of the agreement. The contingency
allowance is for the sole use of the City and all price increases or changes to products or services will be
subject to written authorization by the City. The City will only pay for services rendered and is not obligated
to pay the full contract amount unless needed.
5 Year Spend $ 8,000,000
Contingency - 25% $ 2,000,000
Total: $ 10,000,000
The Invitation for Bid was sent to 148 prospective suppliers of this item, including 11 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Four (4) bids meeting specifications were received. The lowest bid was
received by Techline, Inc.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 658 - Pipe, Tubing, and Accessories
(Not Fittings) & 659 - Pipe and Tubing
Fittings
Notifications sent for Solicitation sent in IonWave: 148
Number of Suppliers that viewed Solicitation in IonWave: 16
HUB-Historically Underutilized Business Invitations sent out: 11
SBE-Small Business Enterprise Invitations sent out: 51
Responses from Solicitation: 4
RECOMMENDATION
Award a contract with Techline, Inc., for the purchase of roll duct, PVC conduit, fittings, and accessories
for the Denton Municipal Electric Department to be stocked in the City of Denton Warehouse, in a one (1)
year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed
amount of $10,000,000.
PRINCIPAL PLACE OF BUSINESS
Techline, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8000.
Legal point of contact: Marcella Lunn at 940-349-8333.