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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement DCM: David Gaines DATE: June 7, 2022 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, for the approval of a pre-qualified list for utility relocation and construction services for various Capital Investment Projects within the City of Denton; providing for the expenditure of funds therefor; and providing an effective date (RFQ 7968 – for a three (3) year term). INFORMATION/BACKGROUND The City of Denton is responsible for relocating City utilities along the I-35 corridor extending from the intersection with Mayhill Road in the South to Milam Road on the Northern boundary. These relocations are required to remove City utilities from the recently expanded Texas Department of Transportation’s (TxDOT) right of way due to TxDOT’s planned expansion of I-35 and the associated access roads. These utility relocation projects will be temporarily funded by the City, but the majority of the work is reimbursable through TxDOT since the expansion of TxDOT roadways created the need to relocate City utilities. The Capital Improvement Projects Department (CIP) has observed positive results with the delivery of construction projects through the recent switch from Invitation to Bid (IFB) to the Competitive Sealed Proposal (CSP) method of procurement. CSP bids allow the CIP and Procurement Departments to choose a contractor by factors in addition to the submitted pricing which includes past performance, planned schedule, safety, and public outreach. These utility relocation projects would be perfectly suited to a CSP procurement due to the short schedule and technical nature of the work, however, in order to receive reimbursement from TxDOT, the City is required to follow TxDOT procurement rules which do not allow CSP advertisements. TxDOT rules do allow for the creation of a Prequalified List of contractors for specific construction projects and advertisement through an IFB specifically through the Prequalified List. This approach will allow the City to advertise the projects to contractors that are highly qualified and possess sufficient resources to complete these projects within the allotted time. A Request for Qualifications (RFQ) for professional utility relocation and construction services was sent to 527 prospective firms for these services, including 38 Denton firms. In addition, the RFQ was placed on the Procurement and Compliance website for prospective respondents to download and advertised in the local newspaper. Eight (8) statements of qualifications (SOQ) were received. The SOQs were evaluated based on published criteria including company overview, key personnel, example projects, past City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com performance, and safety record. All firms scoring 75 or higher were placed on the list. The evaluation team is recommending approval of the list with three (3) qualified firms. NIGP Code Used for Solicitation: 911 - Construction and Utilities, Higher Education and 913 - (Service Only) - Construction Services, Heavy (Incl. Maintenance and Repair Services) Notifications sent for Solicitation sent in IonWave: 527 Number of Suppliers that viewed Solicitation in IonWave: 35 HUB-Historically Underutilized Business Invitations sent out: 45 SBE-Small Business Enterprise Invitations sent out: 178 Responses from Solicitation: 8 Responses Meeting Specifications: 3 RECOMMENDATION Recommend approval of a pre-qualified list for utility relocation and construction services for various Capital Investment Projects within the City of Denton as reviewed and qualified by City staff. ESTIMATED SCHEDULE OF PROJECT This is a three (3) year contract. FISCAL INFORMATION No funds are requested or required to be spent as part of this approval. Individual contracts will be negotiated with each firm and approved by City Council. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Evaluation Sheet Exhibit 3: Ordinance Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Kyle Pedigo, 940-349-8425. Legal point of contact: Marcella Lunn at 940-349-8333.