6795 - Amendment 2 Executed
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
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Docusign City Manager Approval Transmittal Coversheet
File Name
Purchasing Contact
Contract Value
Piggy Back Option
Contract Expiration
DocuSign Envelope ID: AF95CC68-C131-4053-B7D7-5771BEE37184
EXHIBIT 1
Revised 6/17
Request for City Manager Approval of Purchase
DATE: April 13, 2018 Questions concerning this
acquisition may be directed
DEPARTMENT: Materials Management to Ethan Cox 940 349-7421.
ACM: Bryan Langley
SUBJECT
Approve an agreement with Luminant Energy for the purchase of natural gas for use in the Solid
Waste department¶V&1*IXHOSXPSVLQDQRWWRH[FHHGDPRXnt of $50,000. (File 6795)
FILE INFORMATION
In 2016 the Public Utilities Board (PUB) and City Council approved a design build contract with
Zeit Energy LLC for the construction of a Compressed Natural Gas (CNG) fueling station at
1251 South Mayhill Road. Beginning in July 2017, the PUB and Council received a series of
UHSRUWV UHJDUGLQJ WKH VWDWXV RI 6ROLG :DVWH¶V &1* IOHHW DQG WKH FRVWV DVVRFLDWHG ZLWK WKH
GHSDUWPHQW¶VDGRSWLRQRIWKLVIXHOSODWIRUP$WWKHFRQFOXVLRQRIWKHVHGLVFXVVLRQVERWK38%
and Council directed staff to proceed with the construction of the CNG fueling station.
Construction of the CNG fueling station is complete, and a gas transportation agreement with
Atmos Pipeline was approved by Council on February 20, 2018. To supply natural gas to the
station, staff is recommending approval of the attached natural gas purchase agreement with
Luminant Energy. Staff requested and received proposals from 5 firms for the purchase of
natural gas. %HFDXVHRIWKHGHSDUWPHQW¶VUHODWLYHO\ORZYROXPH demands, we elected to accept
/XPLQDQW¶V IL[HG SULFH SURSRVDO LQ RUGHU WR DYRLG WKH VWDII WLPH UHTXLUHG WR PRQLWRU WKH
commodity market.
The purchase prices for gas under this agreement is $2.60 per MMBtu, or $0.33 per diesel gallon
equivalent (DGE).
When combined with the costs associated with gas transportation, staff estimates total per gallon
costs to range from $0.45 to $0.65 based on historical market prices. Using these assumptions,
staff projects annual fuel savings to be over $400,000 when coPSDUHG WR WKH GHSDUWPHQW¶V
current CNG fueling agreement.
RECOMMENDATION
Staff recommends an agreement between the City of Denton and Luminant Energy.
BASIS FOR SELECTION
Solid Waste requested proposals from Luminant Energy, General Land Office, Fowler Energy,
Constellation, and Center Point Energy. Of those firms, /XPLQDQW(QHUJ\¶V proposal provides
staff with a short term fixed price solution. Staff will evaluate the financial impact of this
approach over the next six (6) months before recommending an annual agreement for FY 2018-
19.
DocuSign Envelope ID: AF95CC68-C131-4053-B7D7-5771BEE37184
Revised 6/17
PRINCIPAL PLACE OF BUSINESS
Luminant Energy
1601 Bryan Street
Dallas, TX 75201
ESTIMATED SCHEDULE OF PROJECT
Project Start ± April 12, 2018
CONTRACT ADMINISTRATOR
Ethan Cox, Director of Solid Waste
FISCAL INFORMATION
JDE account ± 660800.7842
Exhibit 1: Agreement & Proposal
Exhibit 2: Evaluation Sheet
Exhibit 3: Limited Agency Authorization
Requested by:
Ethan Cox, 349-7421
Requisition# 138209
Respectfully submitted:
Purchasing
Expenditure Approved:
__________________________
City Manager or Designate
__________________________
Date
DocuSign Envelope ID: AF95CC68-C131-4053-B7D7-5771BEE37184
DocuSign Envelope ID: AF95CC68-C131-4053-B7D7-5771BEE37184
DocuSign Envelope ID: AF95CC68-C131-4053-B7D7-5771BEE37184
DocuSign Envelope ID: AF95CC68-C131-4053-B7D7-5771BEE37184
DocuSign Envelope ID: AF95CC68-C131-4053-B7D7-5771BEE37184
DocuSign Envelope ID: AF95CC68-C131-4053-B7D7-5771BEE37184
DocuSign Envelope ID: AF95CC68-C131-4053-B7D7-5771BEE37184
DocuSign Envelope ID: AF95CC68-C131-4053-B7D7-5771BEE37184
DocuSign Envelope ID: AF95CC68-C131-4053-B7D7-5771BEE37184
DocuSign Envelope ID: AF95CC68-C131-4053-B7D7-5771BEE37184
DocuSign Envelope ID: AF95CC68-C131-4053-B7D7-5771BEE37184
EXHIBIT "A" TO CITY OF DENTON
MASTER AGREEMENT
DocuSign Envelope ID: AF95CC68-C131-4053-B7D7-5771BEE37184
DocuSign Envelope ID: AF95CC68-C131-4053-B7D7-5771BEE37184
!
Exhibit#2 Natural Gas Supply Evaluation Sheet 7.8
Constellation
WAHA Pricing Adder Price Per MMBTU Price Per Gallon Transportation Cost Total Cost Per Gallon
December 2018' 2.47$ 0.56$ 3.03$ 0.39$ 0.16$ 0.55$
January 2018' 2.33$ 0.56$ 2.89$ 0.37$ 0.16$ 0.62$
General Land Office
WAHA Pricing Adder Price Per MMBTU Price Per Gallon Transportation Cost Total Cost Per Gallon
December 2018' 2.47$ 0.50$ 2.97$ 0.38$ 0.16$ 0.63$
January 2018' 2.33$ 0.50$ 2.83$ 0.36$ 0.16$ 0.61$
CenterPoint Energy Services
NYMEX Discount Price Per MMBTU Price Per Gallon Transportation Cost Total Cost Per Gallon
Dec 2017' 3.07$ -0.42 2.65$ 0.34$ 0.16$ 0.59$
Nov 2017' 2.75$ -0.42 2.33$ 0.30$ 0.16$ 0.55$
Oct 2017' 2.97$ -0.42 2.55$ 0.33$ 0.16$ 0.58$
Sept 2017' 2.97$ -0.42 2.55$ 0.33$ 0.16$ 0.58$
Aug 2017' 2.97$ -0.42 2.55$ 0.33$ 0.16$ 0.58$
July 2017' 3.07$ -0.42 2.65$ 0.34$ 0.16$ 0.59$
June 2017' 3.24$ -0.42 2.82$ 0.36$ 0.16$ 0.61$
May 2017' 3.14$ -0.42 2.72$ 0.35$ 0.16$ 0.60$
Apr 2017' 3.18$ -0.42 2.76$ 0.35$ 0.16$ 0.60$
Mar 2017' 2.63$ -0.42 2.21$ 0.28$ 0.16$ 0.53$
Feb 2017' 3.39$ -0.42 2.97$ 0.38$ 0.16$ 0.63$
Jan 2017' 3.93$ -0.42 3.51$ 0.45$ 0.16$ 0.70$
Luminant
Option #1 Fixed Price Discount Price Per MMBTU Price Per Gallon Transportation Cost Total Cost Per Gallon
Jan 18' 2.64$ 0.34$ 0.16$ 0.59$
Feb 18' 2.64$ 0.34$ 0.16$ 0.59$
Mar 18' 2.64$ 0.34$ 0.16$ 0.59$
Apr 18' 2.64$ 0.34$ 0.16$ 0.59$
May 18' 2.64$ 0.34$ 0.16$ 0.59$
June 18' 2.64$ 0.34$ 0.16$ 0.59$
July 18' 2.64$ 0.34$ 0.16$ 0.59$
Aug 18' 2.64$ 0.34$ 0.16$ 0.59$
Sept 18' 2.64$ 0.34$ 0.16$ 0.59$
Oct 18' 2.64$ 0.34$ 0.16$ 0.59$
Nov 18' 2.64$ 0.34$ 0.16$ 0.59$
Dec 18' 2.64$ 0.34$ 0.16$ 0.59$
Option #2 NYMEX Discount Price Per MMBTU Price Per Gallon Transportation Cost Total Cost Per Gallon
Dec 2017' 3.07$ -0.38 2.69$ 0.34$ 0.16$ 0.59$
Nov 2017' 2.75$ -0.38 2.37$ 0.30$ 0.16$ 0.55$
Oct 2017' 2.97$ -0.38 2.59$ 0.33$ 0.16$ 0.58$
Sept 2017' 2.97$ -0.38 2.59$ 0.33$ 0.16$ 0.58$
Aug 2017' 2.97$ -0.38 2.59$ 0.33$ 0.16$ 0.58$
July 2017' 3.07$ -0.38 2.69$ 0.34$ 0.16$ 0.59$
June 2017' 3.24$ -0.38 2.86$ 0.37$ 0.16$ 0.62$
May 2017' 3.14$ -0.38 2.76$ 0.35$ 0.16$ 0.60$
Apr 2017' 3.18$ -0.38 2.80$ 0.36$ 0.16$ 0.61$
Mar 2017' 2.63$ -0.38 2.25$ 0.29$ 0.16$ 0.54$
Feb 2017' 3.39$ -0.38 3.01$ 0.39$ 0.16$ 0.64$
Jan 2017' 3.93$ -0.38 3.55$ 0.46$ 0.16$ 0.71$
City Manager’s Office
215 E. McKinney St., Denton, TX 76201 y (940) 349-8307
OUR CORE VALUES
Integrity y Fiscal Responsibility y Transparency y Outstanding Customer Service
ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989
4/13/2018
Atmos Energy Corporation
P.O. Box 223705
Dallas, TX 75222-3705
Attn: Industrial Contract Administration
Re: Limited Agency Authorization
Ladies and Gentlemen:
Please be advised that the City of Denton, Texas, a Texas home-rule municipal corporation
(Customer), hereby appoints Luminant Energy Company LLC (Agent) as its limited agent with
authority to act on its behalf in regards to the following functions effective the first day of
____April______ , 2018.
1. Agent is hereby authorized to obtain any information which Atmos Energy Corporation (Atmos
Energy) would otherwise release to Customer, which includes, but is not necessarily limited to,
all transportation rates of Customer, all information concerning historic gas transportation of
Customer, all available tax rate information with respect to the transportation of natural gas to
or for Customer, and any other information or documents in the possession of Atmos Energy
which pertain to Customer’s transportation of natural gas via Atmos Energy. Said authorization
expressly excludes pricing-related information of any other third party supplier of Customer.
2. Agent is authorized to make nominations of natural gas volumes on Customer’s behalf in
accordance with Customer’s transportation agreement(s) with Atmos Energy. Such nominations
will be based upon Customer’s historical usage and/or written or verbal instructions received by
Agent directly from Customer.
3. Agent may have access to the most timely information possible with respect to Customer’s daily
and monthly usage and/or transportation volumes, provided, however, Customer and Agent
recognize that it is Customer’s responsibility to maintain a balance between receipts and
deliveries, which includes the responsibility to know the amount of gas that is consumed at
Customer’s facility and the amount of gas that is delivered to Atmos Energy’s system on
Customer’s behalf. Atmos Energy provides certain volume information as a customer service;
however, unavailability or changes to such information will not constitute a waiver of imbalance
penalties or fees.
2
4. Customer and Agent recognize that this agency agreement does not relieve Customer of its
responsibilities pursuant to its transportation agreement(s). Any imbalances created by Agent
on Customer’s transportation agreement(s) shall be Customer’s responsibility to correct.
Moreover, if any transportation imbalances are resolved through Agent’s pooling agreement with
Atmos Energy and Agent fails or refuses to satisfy its imbalance obligations under such pooling
agreement, then Customer will be responsible for its pro rata share of the quantity of Agent’s
imbalance, based on the quantity of gas transported to Customer during the applicable period in
which the imbalance was incurred and the total quantity of gas transported under Agent’s
pooling agreement with Atmos Energy during such period. In such event, it will be deemed that
Customer has incurred an imbalance equivalent to such pro rata quantity, and Customer will be
responsible to resolve such imbalance in accordance with Customer’s transportation
agreement(s).
This Limited Agency Authorization shall become effective from the date written above and shall remain in
full force and effect until terminated by Customer or Agent upon ten (10) days' prior written notice;
provided that Atmos Energy will have the right to reject this Limited Agency Authorization at any time in
the event that Atmos Energy, in its reasonable discretion, determine that Agent will not be capable of
fulfilling all of its agency obligations hereunder. Notice information for said parties is set forth below:
Agent Customer
Luminant Energy Company LLC City of Denton, Texas
6555 Sierra Drive 215 E. McKinney St.
Irving, TX 75039 Denton, TX 76201
Attn: Rick Bradley Attn: City Manager
Phone: 214-875-9730 Phone: 940-349-8307
Fax: 214-875-9050 Fax: 940-349-8596
Sincerely,
City of Denton, Texas
Todd Hileman, City Manager
DocuSign Envelope ID: AF95CC68-C131-4053-B7D7-5771BEE37184
Certificate Of Completion
Envelope Id: AF95CC68C1314053B7D75771BEE37184 Status: Sent
Subject: ****City Manager Approval ******Docusign Item 6795 Luminant Agreement for Natural Gas Supply
Source Envelope:
Document Pages: 18 Signatures: 6 Envelope Originator:
Certificate Pages: 5 Initials: 1 Rebecca Hunter
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
901B Texas Street
Denton, TX 76209
rebecca.hunter@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
4/13/2018 6:54:32 AM
Holder: Rebecca Hunter
rebecca.hunter@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Rebecca Hunter
rebecca.hunter@cityofdenton.com
Assistant Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 129.120.6.150
Sent: 4/13/2018 9:04:20 AM
Viewed: 4/13/2018 9:04:34 AM
Signed: 4/13/2018 9:05:44 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Karen E. Smith
karen.smith@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Using IP Address: 129.120.6.150
Sent: 4/13/2018 9:05:47 AM
Viewed: 4/13/2018 9:09:03 AM
Signed: 4/13/2018 9:09:44 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Todd Hileman
todd.hileman@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Using IP Address: 75.171.0.92
Sent: 4/13/2018 9:09:48 AM
Viewed: 4/13/2018 10:03:40 AM
Signed: 4/13/2018 10:04:01 AM
Electronic Record and Signature Disclosure:
Accepted: 7/25/2017 9:02:14 AM
ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21
Jennifer Walters
jennifer.walters@cityofdenton.com
City Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Using IP Address: 129.120.6.150
Sent: 4/13/2018 10:04:03 AM
Resent: 4/17/2018 6:34:34 AM
Viewed: 4/16/2018 9:54:11 AM
Signed: 4/17/2018 9:09:17 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signer Events Signature Timestamp
Rebecca Hunter
rebecca.hunter@cityofdenton.com
Assistant Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 129.120.6.150
Sent: 4/16/2018 11:13:23 AM
Viewed: 4/16/2018 11:13:40 AM
Signed: 4/16/2018 11:13:50 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Claudia Morrow
claudia.morrow@luminant.com
Security Level: Email, Account Authentication
(None)
Sent: 4/17/2018 9:09:21 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Jane Richardson
jane.richardson@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jennifer Bridges
jennifer.bridges@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Nick Vincent
nicolas.vincent@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 4/17/2018 9:09:21 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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EXHIBIT 2
Certificate Of Completion
Envelope Id: 2F6C74E1A8F84B2CB47FFD6F34E3A38D Status: Completed
Subject: Please DocuSign: **Purchasing Approval **6795-1st Amendment
Source Envelope:
Document Pages: 28 Signatures: 1 Envelope Originator:
Certificate Pages: 2 Initials: 0 Crystal Westbrook
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
crystal.westbrook@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
8/20/2020 12:33:36 PM
Holder: Crystal Westbrook
crystal.westbrook@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 8/20/2020 12:35:27 PM
Viewed: 8/20/2020 12:35:33 PM
Signed: 8/20/2020 12:36:01 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 8/20/2020 12:36:02 PM
Viewed: 8/20/2020 12:45:12 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
James Tips
james.tips@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 8/20/2020 12:36:02 PM
Viewed: 8/20/2020 12:37:29 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 8/20/2020 12:36:02 PM
Certified Delivered Security Checked 8/20/2020 12:36:02 PM
Signing Complete Security Checked 8/20/2020 12:36:02 PM
Completed Security Checked 8/20/2020 12:36:02 PM
Payment Events Status Timestamps