Loading...
8017 - Contract Executed Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 8017COOP IT Asset Recovery and Recycling Cori Power Not Applicable JULY 19, 2025 JULY 19, 2022 22-1379 CONTRACT BY AN])BETWEEN CITY OF DENTON,TEXAS AND TECHNOLOGY ASSETS,LLC,DBA GLOBAL ASSET (File #8017) THIS CONTRACT is made and entered into this date _______________________,by and between Technology Assets.LLC,dba Global Asset,a Texas Limited Liability Company,whose address is 1815 Monetary Lane,Suite 100.Carroilton,Texas 75006,hereinafter referred to as "Supplier,"and the CITY OF DENTON,TEXAS,a home rule municipal corporation,hereinafter referred to as "City,"to be effective upon approval ofthe Denton City Council and subsequent execution ofthis Contract by the Denton City Manager or his duly authorized designee. For and in consideration of the covenants and agreements contained herein,and for the mutual benefits to be obtained hereby,the parties agree as follows: SCOPE OF SERVICES Supplier shall provide services in accordance with the Supplier's Retired IT Asset Recovery & Recycling SOW,a copy of which is attached hereto and incorporated herein for all purposes as Exhibit "C".The Contract consists ofthis written agreement and the following items which are attached hereto, or on file,and incorporated herein by reference: (a)Special Tenns and Conditions (Exhibit "A"); (b)BuyBoard Cooperative Purchasing Contract #661-22 with Technology Assets,LLC,dba Global Asset,(Exhibit "B"on file at the office of the Purchasing Agent); (c)Technology Assets,LLC,dba Global Asset Retired IT Asset Recovery &Recycling SOW (Exhibit "C"); (d)Technology Assets,LLC,dba Global Asset Master IT Recovery &Recycle Agreement (Exhibit "D"); (e)Certificate ofInterested Parties Electronic Filing (Exhibit "E"); (I)Insurance Requirements (Exhibit "F"); (g)Form CIQ -Conflict ofInterest Questionnaire (Exhibit "G") These documents make up the Contract documents and what is called for by one shall be as binding as if called for by all.In the event of an inconsistency or conflict in any of the provisions ofthe Contract documents,the inconsistency or conflict shall be resolved by giving precedence first to the written agreement then to the contract documents in the order in which they are listed above.These documents shall be referred to collectively as "Contract Documents." Prohibition on Contracts with Companies Boycotting Israel Contractor acknowledges that in accordance with Chapter 2271 of the Texas Government Code,City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it:(1)does not boycott Israel;and (2)will not boycott Israel during the term ofthe contract.The terms "boycott Israel"and "company"shall have the meanings ascribed to those terms in Section 808.001 of the Texas Govermnent Code.By signing this agreement,Contractor certWes that Contractor's signattire provides written verification to the City that Contractor:(1)does not boycott Israel;and (2)will not boycott Israel during the term of the agreement.Failure to meet or maintain the requirements under this provision will be considered a material breach. Prohibition on Contracts with Companies Boycotting Certain Energy Companies Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code,City is prohibited from entering into a contract with a company for goods or services unless the contract contains written verification from the companythat it (1)does not boycott energy companies;and (2)will not boycott File#8017 DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 07/19/2022 energy companies during the term ofthe contract.The terms "boycott energy company"and "company" shall have the meanings ascribed to those terms in Section 809.001 of the Texas Government Code.By signing this agreement,Contractor certWes that Contractor's signature provides written verWcation to the City that Contractor:(1)does not boycott energy companies;and (2)will not boycott energy companies during the term ofthe agreement.Failure to meet or maintain the requirements under this provision will be considered a material breach. Prohibition on Contracts with Companies Boycotting Certain Firearm Entities and Firearm Trade Associations Contractor acknowledges that in accordance with Chapter 2274 of the Texas Govermnent Code,City is prohibited from entering into a contract with a company for goods or services unless the contract contains written verification from the company that it (1)does not have a practice,policy,guidance,or directive that discriminates against a firearm entity or firearm trade association;and (2)will not discriminate during the term ofthe contract against a firearm entity or firearm trade association.The terms "discriminate against a firearm entity or firearm trade association,""firearm entity"and "firearm trade association"shall have the meanings ascribed to those terms in Chapter 2274 of the Texas Government Code.By signing this agreement,Contractor certfles that Contractor's signature provides written ver?flcation to the City that Contractor:(1)does not have a practice,policy,guidance,or directive that discriminates against a firearm entity orfirearm trade association;and (2)will not discriminate during the term ofthe contract against afirearm entity orfirearm trade association.Failure to meet or maintain the requirements under this provision will be considered a material breach. Prohibition on Contracts with Companies Doing Business with Iran,Sudan,or a Foreign Terrorist Organization Sections 2252 and 2270 ofthe Texas Government Code restricts CITY from contracting with companies that do business with Iran,Sudan,or a foreign terrorist organization.By signing this agreement, Contractor certWes that Contractor's signatureprovides written verWcation to the City that Contractor, pursuant to Chapters 2252 and 2270,is not ineligible to enter into this agreement and will not become ineligible to receive payments under this agreement by doing business with Iran,Sudan,or a foreign terrorist organization.Failure to meet ormaintain the requirements under this provision will be considered a material breach. Termination Right for Contracts with Companies Doing Business with Certain Foreign-Owned Companies The City of Denton may terminate this Contract immediately without any further liability if the City of Denton determines,in its sole judgment,that this Contract meets the requirements under Chapter 2274,and Contractor is,or will be in the future,(i)owned by or the majority of stock or other ownership interest of the company is held or controlled by individuals who are citizens of China,Iran,North Korea,Russia,or other designated country (ii)directly controlled by the Government of China,Iran,North Korea,Russia,or other designated country,or (iii)is headquartered in China,Iran,North Korea,Russia,or other designated country. The parties agree to transact business electronically.Any statutory requirements that certain terms be in writing will be satisfied using electronic documents and signing.Electronic signing of this document will be deemed an original for all legal purposes. IN WITNESS WHEREOF,the parties ofthese presents have executed this agreement in the year and day first above written. File#8017 DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 SUPPLIER BY:-pg. AUTHOIUZED SIGNATURE Printed Name:A -t, Title:c-co PHONE NUMBER EMAIL AI3DRESS TEXAS ETHICS COMMISSION 1295 CERTIFICATE NUMBER CITY OF DENTON,TEXAS SARA HENSLEY,CITY MANAGER ATTEST: ROSA RI[OS,CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: MACK REINWAND,CITY ATTORNEY BY: THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. SIGNATURE PRINTED NAME TITLE DEPARTMENT File#8017 DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 Technology Services Leisha Meine Chief Technology Officer Exhibit A Special Terms and Conditions 1.Contract Term The contract term will be three (3)years,effective from date of award or notice to proceed as determined by the City ofDenton Purchasing Department. The contract shall commence upon the issuance of a Notice of Award by the City of Denton and shall automatically renew each year,from the date of award by City Council.At the sole option of the City of Denton,the contract may be further extended as needed,not to exceed a total of six (6) months. 2.Total Contract Amount The contract total for services will be at no cost to City per Exhibit C aftached. 3.Access to Sensitive Data and Authorization Contractor represents to City that (i)Contractor will comply with DoD 5220.22-M standards for all data destruction services,and (ii)Contractor will provide City a Certificate ofData Destruction &Disposition at project completion.Additionally,Contractor hereby agrees that any sensitive data,personal health information,personal identification data,and other data that could be found in any ofthe IT assets delivered to the Contractor for destruction will be destroyed and no copies will be made.Contractor must notify City with respect to any potential breach of this obligation immediately. File#8017 DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 Exhibit C 1815 Monetary Lane Suite 100 Carrollton, TX 75006 972-695-8600 DATE: April 12, 2022 TO: City of Denton ATTENTION: Shannon Mejia SUBJECT: Retired IT Asset Recovery & Recycling SOW Global Asset’s clear mission is to provide a single source program & minimize your cost, while maximizing your ROI by working with City of Denton to identify your needs and customize a program. It is Global Asset’s responsibility to provide these solutions in a way that helps keep our planet beautiful by delivering a scalable recovery & recycling program adhering to our strict Zero Landfill Policies. Global Asset will provide an IT asset disposition strategy / program outlined in this document for your retired IT assets. The City of Denton has the option to select payment terms via company check or take advantage of Global Asset’s Innovation Voucher Program that can be redeemed for any IT products or IT Services Global Asset offers for all retired IT assets deemed to have value in today’s market. Global Asset’s Logistics Program Includes: • Provide single point of contact for your Technology Support Department. • Scheduled pick up & transportation of your retired IT assets from your designated centralized location(s)! • Provide man power & equipment to load and remove retired IT assets! • Global Asset will provide detailed / asset audit report by mfg., model, s/n, configuration for all assets recovered by Global Asset deemed to have value in today’s market. Assets deemed to have zero value in today’s market (fax, AV stands, printers, older projectors…) will be audited by equipment type, qty., and weight. Older TV’s & CRT’s can be recycled for a fee of .35 cents per pound. • Complete D.O.D. compliant 5220. 22M data destruction service for all HDD’s. • Adhere to Strict Zero Landfill Policy. • Issue Certificates of Data Destruction & Disposition for your Asset Management Dept... DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 WHY GLOBAL ASSET’S BUY BOARD RECOVERY & RECYCLING PROGRAM! • Single source for every aspect of your IT asset’s life (procurement, imaging, configuration, installation, redeployment, warranty repair, & IT recovery, recycling & disposal • DIR Reseller • Authorized Dell Reseller • HUB Certified • Buy Board IT Recycling Approved • ROI for Retired IT Assets deemed to have value Thank you in advance for your time & consideration w/ the hopes of earning your business. Should you require any modifications or additional services to this program Global Asset is open for discussion to meet your districts requirements. Sincerely, Tom Earley Business Development Manager Global Asset Ph. 972-318-2600 # 5010 DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 GLOBAL ASSE I IT Lifecycle Management Exhibit D BUY BOARD APPROVED #661-22 MASTER IT RECOVERY &RECYCLE AGREEMENT Master Recovery Agent Agreement ("Agreement")dated as of 04/12/2022 between Technology Assets LLC,DBA Global Asset,A Texas Corporation with an office located at 1815 Monetary Lane,Suite 100 Carrollton,TX 75006 ("Agent")&The City of Denton located at 601 East Hickory Street,Denton, Texas 76205 ("Owner"). Owner owns and utilizes certain computer,data processing,telecommunications or other general equipment (collectively,the "Equipment")in the ordinary course of its business,which from time to time becomes underutilized or surplus and requires storage,refurbishing,scrapping and remarketing. Owner desires to engage Agent and Agent desires to accept such engagement to dispose of the Equipment on behalf of Owner under the terms and conditions set forth below. NOW,THEREFORE,Owner and Agent agree as follows: 1.Appointment:The Owner appoints Agent as its agent to store,refurbish,remarket,sell or otherwise dispose of (collectively,"Recover")the equipment pursuant to the procedures specified herein. 2.No Discrimination:The parties understand and agree that Agent is engaged in the business of buying,selling and leasing equipment similar to Owner's for other owners.Agent agrees to dispose /remarket the equipment so as to neither favor nor discriminate against Owner or any other dwner for which Agent is performing Remarketing services for like Equipment. 3.Delivery of Equipment:Agent shall at its own expense recover the Equipment Owner designates as recovery. 4.Warranty of Title:Owner represents and warrants to Agent that it has good and marketable title to all Equipment delivered to Agent hereunder,free and clear of all security interests, mortgages,liens,pledges,claims,charges or encumbrances of any kind. 5.Records:Agent shall maintain and provide Owner with a detailed audit by serial number of all assets of value,counts of equipment scrapped,and certificates covering the performance of data destruction as well as disposal. File#8017 DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 GLOBAL ASSE1 IT Lifecyce Management 6.Expenses:Agent shall bear all handling,billing,shipping,collection and travel expenses incurred by Agent in connection with bundled recovery activities. 7.Payment:Instances where recovered assets yield a fair market value,payment will be made to Owner within 30 calendar days of processing completion.Payment will be made in the form of company check,certified check,wire transfer,or innovation vouchers (valid for 12 months). 8.Term:The term of this agreement shall be for 1 year and commence once this document has been executed by obtaining the necessary signatures from the authorized party for both the Agent and Owner.This agreement will automatically renew for one year.Either Party may cancel this agreement with a thirty-day written notification. 9.Miscellaneous: A.Amendments:This Agreement and any Recovery Schedule may only be amended by a writing signed by the parties hereto. B.Entire Agreement:This Agreement supersedes all previous arrangements or Agreements,whether written or oral and comprises the entire agreement of the parties. C.Survival:The representations and agreements in the Agreement shall survive the execution and delivery of this Agreement and consummation of any transaction hereunder.This Agreement shall be binding on and insure to the benefit of the parties, their respective successors and assigns. D.Global Asset can no longer provide a zero cost recycle program for older model tube type TV's or CRT's.As a single source IT recycling partner Global Asset can provide this recycling service for a competitive $.35 cents per poundfor TVs &CRT monitors when bundled with our Retired ITAsset Recovery and Recycling Programs. OWNER,The City of Denton Name (signature) AGENT.Technology Assets LLC Name (signature) Title Date Title O21._- Date File#8017 DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 --dAGLOBAL ASSETExhibitCITLifecydeManagement 1815 Monetary Lane Suite 100 Carroilton,TX 75006 972-695-8600 DATE:April 12,2022 TO:City of Denton ATTENTION:Shannon Mejia SUBJECT:Retired IT Asset Recovery &Recycling SOW Global Asset's clear mission is to provide a single source program &minimize your cost,while maximizing your ROI by working with City of Denton to identify your needs and customize a program.It is Global Asset's responsibility to provide these solutions in a way that helps keep our planet beautiful by delivering a scalable recovery & recycling program adhering to our strict Zero Landfill Policies. Global Asset will provide an IT asset disposition strategy /program outlined in this document for your retired IT assets.The City of Denton has the option to select payment terms via company check or take advantage of Global Asset's Innovation Voucher Program that can be redeemed for any IT products or IT Services Global Asset offers for all retired IT assets deemed to have value in today's market. Global Asset's Logistics Program Includes: .Provide single point of contact for your Technology Support Department. ¯Scheduled pick up &transportation of your retired IT assets from your designated centralized location(s)! .Provide man power &equipment to load and remove retired IT assets! ¯Global Asset will provide detailed I asset audit report by mfg.,model,s/n, configuration for all assets recovered by Global Asset deemed to have value in today's market.Assets deemed to have zero value in today's market (fax,AV stands, printers,older projectors...)will be audited by equipment type,qty.,and weight. Older TV's &CRT's can be recycled for a fee of .35 cents per pound. Complete D.O.D.compliant 5220.22M data destruction service for all HDD's. ¯Adhere to Strict Zero Landfill Policy. Issue Certificates of Data Destruction &Disposition for your Asset Management Dept... DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 GLOBAL ASSET IT Lifecycle Management WHY GLOBAL ASSET'S BUY BOARD RECOVERY &RECYCLING PROGRAM! ¯Single source for every aspect of your IT asset's life (lirocurement,imaging, configuration,installation,redeployment,warranty repair,&IT recovery, recycling &disposal ¯DIR Reseller ¯Authorized Dell Reseller ¯HUB Certified ¯Buy Board IT Recycling Approved ¯ROI for Retired IT Assets deemed to have value Thank you in advance for your time &consideration w/the hopes of earning your business. Should you require any modifications or additional services to this program Global Asset is open for discussion to meet your districts requirements. Sincerely, Tom Earley Business Development Manager Global Asset Ph.972-318-2600 #5010 DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 Exhibit E Certificate ofInterested Parties Electronic Filing In 2015,the Texas Legislature adopted House Bill 1295,which added section 2252.908 ofthe Government Code.The law states thatthe City may not enter into this contract unless the Contractor submits a disclosure of interested parties (Form 1295)to the City at the time the Contractor submits the signed contract.The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Contractor will be required to furnish a Certificate ofInterest Parties before the contract is awardedg in accordance with Government Code 2252.908. The contractor shall: 1.Log onto the State Ethics Commission Website at: https ://www.ethics.state.tx.us/fihinginfo/1295/ 2.Register utilizing the tutorial provided by the State 3.Print a copy ofthe completed Form 1295 4.Enter the Certificate Number on page 2 ofthis contract. 5.Complete and sign the Form 1295 6.Email the form to purchasing@cityofdenton.com with the contract number in the subject line.(EX: Contract 1234 -Form 1295) The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award.Once a Form 1295 is acknowledged,it will be posted to the Texas Ethics Commission's website within seven business days. File#8017 DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 Exhibit F INSURANCE REQUIREMENTS AND WORKERS'COMPENSATION REQUIREMENTS Upon contract execution,all insurance requirements shall become contractual obligations,which the successful contractor shall have a duty to maintain throughout the course ofthis contract. STANDARD PROVISIONS: Without limiting any ofthe other obligations or liabilities ofthe Contractor,the Contractor shallprovide and maintain until the contracted work has been completed and accepted by the City ofDenton,Owner, the minimum insurance coverage as indicated hereinafter. Contractor shallfile with the Purchasing Department satisfactory certWcates of insurance including any applicable addendum or endorsements,containing the contract number and title of the project. Contractor may,upon written request to the Purchasing Department,ask for clarWcation of any insurance requirements at any time;however,Contractor shall not commence any work or deliver any material until he or she receives not?fication that the contract has been accepted,approved,and signed by the City ofDenton. All insurancepolicies proposed or obtained in satisfaction ofthese requirements shall comply with the followinggeneralspec?flcations,and shall be maintained in compliance with these generalspecflcations throughout the duration ofthe Contract,or longer,fso noted: ¯Each policy shall be issued by a company authorized to do business in the State of Texas with an A.M.Best Company rating of at least A or better. ¯Any deductibles or self-insured retentions shall be declared in the proposal.If requested by the City,the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City,its officials,agents,employees and volunteers;or,the contractor shall procure a bond guaranteeing payment of losses and related investigations,claim administration and defense expenses. Liability policies shall be endorsed to provide the following: Name as Additional Insured the City of Denton,its Officials,Agents,Employees and volunteers. ¯That such insurance is primary to any other insurance available to the Additional Insured with respect to claims covered under the policy and that this insurance applies separately to each insured against whom claim is made or suit is brought.The inclusion ofmore than one insured shall not operate to increase the insurer's limit of liability. Provide a Waiver of Subrogation in favor of the City of Denton,its officials,agents, employees,and volunteers. ¯Cancellation:City requires 30 day written notice should any ofthe policies described on the certificate be cancelled or materially changedbefore the expiration date. ¯Should any of the required insurance be provided under a claims made form,Contractor shall maintain such coverage continuously throughout the term ofthis contract and,without lapse,for a period of three years beyond the contract expiration,such that occurrences arising during the contract term which give rise to claims made after expiration ofthe contract shall be covered. File#8017 DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 ¯Should any ofthe required insurance be provided under a form ofcoverage that includes a general annual aggregate limit providing for claims investigation or legal defense costs to be included in the general annual aggregate limit,the Contractor shall either double the occurrence limits or obtain Owners and Contractors Protective Liability Insurance. ¯Should any required insurance lapse during the contract term,requests for payments originating after such lapse shall not be processed until the City receives satisfactory evidence of reinstated coverage as required by this contract,effective as of the lapse date.If insurance is not reinstated, City may,at its sole option,terminate this agreement effective on the date ofthe lapse. SPECIFIC ADDITIONAL INSURANCE REQIJ1REMENTS: All insurancepoliciesproposed or obtainedin satisfaction ofthis Contract shall additionally comply with the following marked specjfications,and shall be maintained in compliance with these additional specjfications throughout the duration ofthe Contract,or longer,?[so noted: [X]A.General Liability Insurance: General Liability insurance with combined single limits of not less than $1,000,000.00 shall be provided and maintained by the Contractor.The policy shall be written on an occurrence basis either in a single policy or in a combination of underlying and umbrella or excess policies. Ifthe Commercial General Liability form (ISO Form CG 0001 current edition)is used: ¯Coverage A shall include premises,operations,products,and completed operations, independent contractors,contractual liability covering this contract and broad form property damage coverage. Coverage B shall include personal injury. Coverage C,medical payments,is not required. Ifthe Comprehensive General Liability form (ISO Form GL 0002 Current Edition and ISO Form GL 0404)is used,it shall include at least: ¯Bodily injury and Property Damage Liability for premises,operations,products and completed operations,independent contractors and property damage resulting from explosion,collapse or underground (XCU)exposures. ¯Broad form contractual liability (preferably by endorsement)covering this contract, personal injury liability and broad form property damage liability. [X]Automobile Liability Insurance: Contractor shall provide Commercial Automobile Liability insurance with Combined Single Limits (CSL)ofnot less than $500,000 either in a single policy or in a combination of basic and umbrella or excess policies.The policy will include bodily injury and property damage liability arising out ofthe operation,maintenance and use ofall automobiles and mobile equipment used in conjunction File#8017 DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 with this contract. Satisfaction ofthe above requirement shall be in the form of a policy endorsement for: ¯any auto,or ¯all owned hired and non-owned autos. [X]Workers'Compensation Insurance Contractor shall purchase and maintain Workers'Compensation insurance which,in addition to meeting the minimum statutory requirements for issuance of such insurance,has Employer's Liability limits of at least $100,000 for each accident,$100,000 per each employee,and a $500,000 policy limit for occupational disease.The City need not be named as an "Additional Insured"but the insurer shall agree to waive all rights of subrogation against the City,its officials,agents, employees and volunteers for any work performed for the City by the Named Insured.For building or construction projects,the Contractor shall comply with the provisions of Attachment 1 in accordance with §406.096 ofthe Texas Labor Code and rule 28TAC 110.110 ofthe Texas Workers' Compensation Commission (TWCC). []Owner's and Contractor's Protective Liability Insurance The Contractor shall obtain,pay for and maintain at all times during the prosecution of the work under this contract,an Owner's and Contractor's Protective Liability insurance policy naming the City as insured for property damage and bodily injury which may arise in the prosecution ofthe work or Contractor's operations under this contract.Coverage shall be on an "occurrence"basis and the policy shall be issued by the same insurance company that carries the Contractor's liability insurance.Policy limits will be at least $500,000.00 combined bodily injury and property damage per occurrence with a $1,000O00.00 aggregate. {]Fire Damage Legal Liability Insurance Coverage is required if Broad form General Liability is not provided or is unavailable to the contractor or if a contractor leases or rents a portion of a City building.Limits ofnot less than ______________each occurrence are required. [X]Professional Liability Insurance Professional liability insurance with limits not less than $1,000,000.00 per claim with respect to negligent acts,errors or omissions in connection with professional services is required under this Agreement. []Builders'Risk Insurance Builders'Risk Insurance,on an All-Risk form for 100%ofthe completed value shall be provided. Such policy shall include as "Named Insured"the City of Denton and all subcontractors as their interests may appear. []Environmental Liability Insurance Environmental liability insurance for $1,000,000 to cover all hazards contemplated by this contract. File#8017 DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 []Riggers Insurance The Contractor shall provide coverage for Rigger's Liability.Said coverage may be provided by a Rigger's Liability endorsement on the existing CGL coverage;through and Installation Floater covering rigging contractors;or through ISO form IH 00 9112 11,Rigger's Liability Coverage form.Said coverage shall mirror the limits provided by the CGL coverage []Commercial Crime Provides coverage for the theft or disappearance of cash or checks,robbery inside/outside the premises,burglary of the premises,and employee fidelity.The employee fidelity portion of this coverage should be written on a "blanket"basis to cover all employees,including new hires.This type insurance should be required ifthe contractor has access to City funds.Limits of not less than ______________each occurrence are required. []Additional Insurance Other insurance may be required on an individual basis for extra hazardous contracts and specific service agreements.Ifsuch additional insurance is required for a specific contract,that requirement will be described in the "Specific Conditions"ofthe contract specifications. File#8017 DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 ATTACHMENT 1 []Workers'Compensation Coverage for Building or Construction Projects for Governmental Entities A.Definitions: Certificate of coverage ("certificate")-A copy of a certificate of insurance,a certificate of authority to self-insure issued by the commission,or a coverage agreement (TWCC-81, TWCC-82,TWCC-83,or TWCC-84),showing statutory workers'compensation insurance coverage for the person's or entity's employees providing services on a project,for the duration of the project. Duration ofthe project -includes the time from the beginning of the work on the project until the contractor's/person's work on the project has been completed and accepted by the governmental entity. Persons providing services on the project ("subcontractor"in §406.096)-includes all persons or entities performing all or part of the services the contractor has undertaken to perform on the project,regardless of whether that person contracted directly with the contractor and regardless of whether that person has employees.This includes,without limitation, independent contractors,subcontractors,leasing companies,motor carriers,owner-operators, employees of any such entity,or employees of any entity which furnishes persons to provide services on the project."Services"include,without limitation,providing,hauling,or delivering equipment or materials,or providing labor,transportation,or other service related to a project."Services"does not include activities unrelated to the project,such as food/beverage vendors,office supply deliveries,and delivery of portable toilets. B.The contractor shall provide coverage,based on proper reporting of classification codes and payroll amounts and filing ofany overage agreements,which meets the statutory requirements of Texas Labor Code,Section 401.01 1(44)for all employees of the Contractor providing services on the project,for the duration ofthe project. C.The Contractor must provide a certificate of coverage to the governmental entity prior to being awarded the contract. D.If the coverage period shown on the contractor's current certificate of coverage ends during the duration of the project,the contractor must,prior to the end of the coverage period,file a new certificate of coverage with the governmental entity showing that coverage has been extended. E.The contractor shall obtain from each person providing services on a project,and provide to the governmental entity: 1.a certificate of coverage,prior to that person beginning work on the project,so the governmental entity will have on file certificates ofcoverage showing coverage for all persons providing services on the project;and 2.no later than seven days after receipt by the contractor,a new certificate of coverage showing extension ofcoverage,if the coverage period shown on the current certificate of coverage ends during the duration ofthe project. F.The contractor shall retain all required certificates of coverage for the duration of the project File#8017 DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 and for one year thereafter. G.The contractor shall notify the governmental entity in writing by certified mail or personal delivery,within 10 days after the contractor knew or should have known,of any change that materially affects the provision of coverage of any person providing services on the project. H.The contractor shall post on each project site a notice,in the text,form and manner prescribed by the Texas Workers'Compensation Commission,informing all persons providing services on the project that they are required to be covered,and stating how a person may verify coverage and report lack of coverage. The contractor shall contractually require each person with whom it contracts to provide services on a project,to: 1.provide coverage,based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements,which meets the statutory requirements of Texas Labor Code,Section 401.011(44)for all ofits employees providing services on the project, for the duration ofthe project; 2.provide to the contractor,prior to that person beginning work on the project,a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the project,for the duration ofthe project; 3.provide the contractor,prior to the end ofthe coverage period,a new certificate of coverage showing extension of coverage,ifthe coverage period shown on the current certificate of coverage ends during the duration of the project; 4.obtain from each other person with whom it contracts,and provide to the contractor: a.a certificate of coverage,prior to the other person beginning work on the project;and b.a new certificate of coverage showing extension of coverage,prior to the end of the coverage period,if the coverage period shown on the current certificate of coverage ends during the duration ofthe project; 5.retain all required certificates ofcoverage on file for the duration ofthe project and for one year thereafter; 6.notify the governmental entity in writing by certified mail or personal delivery,within 10 days after the person knew or should have known,of any change that materially affects the provision ofcoverage ofany person providing services on the project;and 7.Contractually require each person with whom it contracts,to perform as required by paragraphs (1)-(7),with the certificates ofcoverage to be provided to the person for whom they are providing services. By signing this contract or providing or causing to be provided a certificate of coverage,the contractor is representing to the governmental entity that all employees ofthe contractor who will provide services on the project will be covered by workers'compensation coverage for the duration ofthe project,that the coverage will be based on proper reporting ofclassification codes and payroll amounts,and that all coverage agreements will be filed with the appropriate insurance carrier or,in the case of a self-insured,with the conimission's Division of Self- File4 8017 DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 Insurance Regulation.Providing false or misleading information may subject the contractor to administrative penalties,criminal penalties,civil penalties,or other civil actions. K.The contractor's failure to comply with any of these provisions is a breach of contract by the contractor which entitles the governmental entity to declare the contract void if the contractor does not remedy the breach within ten days after receipt of notice of breach from the governmental entity. File#8017 DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of Denton Ethics Code, Ordinance 18-757. By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.00 1(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 Technology Assets, LLC, dba Global Asset Exhibit G N/A 6/13/2022 X CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code § 176.003(a)(2)(A) and (B): (A) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code § 176.006(a) and (a-1) (a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer. City of Denton Ethics Code Ordinance Number 18-757 Definitions: Relative: a family member related to a City Official within the third 3rd degree of affinity (marriage) or consanguinity (blood or adoption) City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics, Planning and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition does not include those property owners from whom the City acquires public right-of-way or other real property interests for public use. Per the City of Denton Ethics Code, Section 2-273. – Prohibitions (3) It shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars ($50.00) per gift, or multiple gifts cumulatively valued at more than two hundred dollars ($200.00) per a single fiscal year. Per the City of Denton Ethics Code, Section 2-282. – Disposition (b), (5) Ineligibility If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1) year. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015 DocuSign Envelope ID: DB84DDB8-2D78-4FBC-94D3-82E65C1CDAA5 Certificate Of Completion Envelope Id: DB84DDB82D784FBC94D382E65C1CDAA5 Status: Completed Subject: Please DocuSign: City Council Contract 8017 - IT Asset Recovery and Recycling Source Envelope: Document Pages: 21 Signatures: 5 Envelope Originator: Certificate Pages: 6 Initials: 1 Cori Power AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 cori.power@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 6/13/2022 10:08:58 AM Holder: Cori Power cori.power@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Cori Power cori.power@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 6/13/2022 10:14:08 AM Viewed: 6/13/2022 10:14:20 AM Signed: 6/13/2022 10:15:41 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 6/13/2022 10:15:45 AM Viewed: 6/13/2022 10:28:14 AM Signed: 6/13/2022 10:28:21 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.24.6.135 Sent: 6/13/2022 10:28:24 AM Viewed: 6/13/2022 2:39:11 PM Signed: 6/13/2022 2:39:56 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Arles R. Wells Awells@globalassetonline.com CFO Technology Assets, LLC Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.190.89.38 Sent: 6/13/2022 2:39:59 PM Viewed: 6/13/2022 3:03:26 PM Signed: 6/13/2022 3:04:03 PM Electronic Record and Signature Disclosure: Accepted: 6/13/2022 3:03:26 PM ID: 9b8b0ccf-4f6e-4488-b49f-9a868875772e Signer Events Signature Timestamp Leisha Meine Leisha.Meine@cityofdenton.com Chief Technology Officer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 6/13/2022 3:04:07 PM Viewed: 6/14/2022 2:25:23 PM Signed: 6/14/2022 2:25:40 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 6/14/2022 2:25:45 PM Viewed: 7/20/2022 8:00:49 AM Signed: 7/20/2022 8:01:06 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 107.77.200.213 Signed using mobile Sent: 7/20/2022 8:01:10 AM Viewed: 7/20/2022 8:03:03 AM Signed: 7/20/2022 8:03:16 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Rosa Rios rosa.rios@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 7/20/2022 8:03:20 AM Viewed: 7/20/2022 12:59:08 PM Signed: 7/20/2022 12:59:26 PM Electronic Record and Signature Disclosure: Accepted: 7/20/2022 12:59:08 PM ID: 64d4e189-d3cb-49bb-92cc-ec93d7ccca79 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 6/13/2022 10:15:45 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 6/14/2022 2:25:45 PM Viewed: 6/16/2022 8:07:49 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 7/20/2022 12:59:30 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Shannon Mejia Shannon.Mejia@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 7/20/2022 12:59:30 PM Electronic Record and Signature Disclosure: Accepted: 7/8/2022 12:28:32 PM ID: 30326cb4-7cd7-4692-ab7c-e2385917d5ad Stephanie Padgett Stephanie.Padgett@cityofdenton.com TS Administrative Assistant City of Denton Security Level: Email, Account Authentication (None) Sent: 7/20/2022 12:59:31 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 7/20/2022 12:59:32 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/13/2022 10:14:08 AM Certified Delivered Security Checked 7/20/2022 12:59:08 PM Signing Complete Security Checked 7/20/2022 12:59:26 PM Completed Security Checked 7/20/2022 12:59:33 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Arles R. Wells, Rosa Rios, Shannon Mejia How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper copies from City of Denton To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Denton To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail, full name, IS Postal Address, telephone number, and account number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows2000? or WindowsXP? Browsers (for SENDERS): Internet Explorer 6.0? or above Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0, NetScape 7.2 (or above) Email: Access to a valid email account Screen Resolution: 800 x 600 minimum Enabled Security Settings: •Allow per session cookies •Users accessing the internet behind a Proxy Server must enable HTTP 1.1 settings via proxy connection ** These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent. Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you.