Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: July 19, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Solid Border, Inc., through the Department of
Information Resources (DIR) Cooperative Purchasing Network Contract No. DIR-CPO-4850, for the
purchase of Cybersecurity Software Products and Services; providing for the expenditure of funds therefor;
and providing an effective date (File 8044 – awarded to Solid Border, Inc., in the five (5) year not-to-exceed
amount of $1,300,000.00).
INFORMATION/BACKGROUND
The City of Denton Technology Services operations is subject to a complex regulatory framework. DME
systems must comply with North American Electric Reliability Corporation – Critical Infrastructure
Program requirements. Public Safety systems must comply with Texas Law Enforcement
Telecommunications System requirements. Utilities Customer Service computer systems must comply with
Payment Card Industry – Data Security Standard requirements. In addition, external financial auditors place
requirements on the JD Edwards financial systems. All of these requirements need a firewall protection.
The network’s firewall provides a wide suite of enterprise-level next-generation firewalls with a diverse
range of security features to meet our various regulatory requirements, as well as the best overall value with
regard to protection, performance, and costs.
It is essential for the City of Denton to keep current maintenance with the software vendor in order to ensure
the availability of upgrades, software fixes, and access to knowledge and support resources. Technology
Services obtained pricing from three different vendors on the Texas Departments of Information Resources
(DIR) Go DIRect program. Solid Border, Inc. provided the best available pricing. Therefore, procuring this
maintenance from the above vendor is the best value for the City of Denton. Solid Border, Inc. is a woman-
owned Texas HUB vendor. The cost for upgrades, maintenance, and upcoming projects is $1,300,000 and
is budgeted in the Technology Services fund.
Below is a comparison table showing different vendors and the discounts they offer through various
cooperative contracts. Solid Border, Inc., offered the highest discounts through contract DIR-TSO-4850
and is considered the best value to the City.
Vendor Name: Solid Border, Inc. Carahsoft Technology
Corp
Netsync Networks
Solutions, Inc.
Cooperative Contract: DIR-TSO-4850 DIR-CPO-4444 DIR-CPO-4430
Hardware Discount 31% 10% 20%
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Maintenance Discount 25% 0% 5%
Consulting Discount 6% 0% 5%
Contract Term Estimated Annual Spend
Year 1 215,000.00
Year 2 215,000.00
Year 3 215,000.00
Year 4 215,000.00
Year 5 215,000.00
Contingency 225,000.00
Total 5-Year NTE Amount: $1,300,000.00
Pricing obtained through the Department of Information Resources (DIR) Cooperative Purchasing Network
has been competitively bid and meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, Council approved the interlocal agreement with the Department of Information
Resources Purchasing Network (Ordinance 20-196).
RECOMMENDATION
Award a contract with Solid Border, Inc., for the purchase of Cybersecurity Software Products and Services,
in a five (5) year not-to-exceed amount of $1,300,000.
PRINCIPAL PLACE OF BUSINESS
Solid Border, Inc.
San Antonio, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These items/services will be funded from Technology Services operating account 830200.7804.
Requisitions will be entered on an as-needed basis. The budgeted amount for this item is $1,300,000. The
City will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Index
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.