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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement DCM: David Gaines DATE: July 26, 2022 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Professional Services Agreement with Brunel Group, LLC, for a professional development plan for the Police Department as set forth in the contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 8016 – Professional Services Agreement for professional services awarded to Brunel Group, LLC, for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $413,250.00). INFORMATION/BACKGROUND In 2018, then incoming Police Chief Frank Dixon, identified several critical areas in need of improvement throughout the Department consisting of the following: outdated policies and procedures, infrastructure, low employee morale, and improved professional development opportunities for all personnel. Chief Dixon immediately sought accreditation to identify and address critical needs and professional development for Executive and Command Staff. The Department has taken major steps in responding to these areas of need. The accreditation process through the Texas Police Chiefs Association (TPCA) Law Enforcement Agency Best Practices Recognition (Accreditation) Program is nearing completion. Other projects underway include renovating and building new facilities and installing new training such as Fair and Impartial Policing (FIP), Active Bystandership for Law Enforcement (ABLE), and De-escalation. Additionally, the Department is actively conducting risk management initiatives such as Use of Force, Vehicle Pursuit, and Accident Injury Analysis and reporting. In ongoing efforts to improve the organizational culture and department-wide deficiencies, the Department is looking to invest in its employees by expanding professional development opportunities to all employees throughout the organization. The goal is to increase the effectiveness of employee communication internally and externally with citizens and peers, supervisors, and subordinates through every performance opportunity they have in the future and to identify and develop individual, group, and organizational standards and performance plans. The program will create and sustain a coaching culture consisting of all sworn and non-sworn supervisors and managers. It will also link online training opportunities made available on demand through Lexipol and PoliceOne.com. Additionally, the program will yield the identification of root causes, resolution of concerns, needs to be met, expectations achieved and managed, and recommendations accepted and sustained. The contract will provide professional development processes and resources that include Pre/Post Denton PD Culture check-ups at pre-selected intervals, 6 Tenants/ 4 Dimensions Assessments, and a 360 Belonging City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Assessment for every leader along with a companion guide for every employee. The program will utilize qualitative and quantitative methods to measure and assure success. The Department has budged $82,650 per year for five years. The Department will only provide payment for employees who participate in the training over the 5-year term. Request for Qualification (RFQ) for a professional development plan was sent to 866 prospective firms, including 38 Denton firms, for these services. In addition, the RFQ was placed on the Procurement website for prospective respondents to download and advertised in the local newspaper. One (1) statement of qualifications (SOQ) was received. The SOQ was evaluated based on published criteria including company experience, personnel experience, work history with law enforcement agencies, and reference letters. Based upon this evaluation, the recommended award is to Brunel Group, LLC, and is determined to be the most qualified firm for the City. NIGP Code Used for Solicitation: 918 – (Service Only) - Consulting Services & 924 – (Service Only) Educational/Training Services Notifications sent for Solicitation sent in IonWave: 866 Number of Suppliers that viewed Solicitation in IonWave: 34 HUB-Historically Underutilized Business Invitations sent out: 99 SBE-Small Business Enterprise Invitations sent out: 378 Responses from Solicitation: 1 RECOMMENDATION Award a contract with Brunel Group. LLC, for a professional development plan for the Police Department, in a one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $413,250. PRINCIPAL PLACE OF BUSINESS Brunel Group, LLC Farmers Branch, TX ESTIMATED SCHEDULE OF PROJECT This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year periods, with all terms and conditions remaining the same. FISCAL INFORMATION These services will be funded from Police Administration account 310001.7899. Requisitions will be entered on an as-needed basis. The budgeted amount for this item is $413,250. The City will only pay for services rendered and is not obligated to pay the full contract amount unless needed. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: LLC Members Exhibit 3: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Richard Williams, 940-349-7814. Legal point of contact: Marcella Lunn at 940-349-8333.