Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: August 2, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Dealers Electrical Supply Co., for LED Street
Lights for the Warehouse; providing for the expenditure of funds therefor; and providing an effective date
(IFB 8000 – awarded to Dealers Electrical Supply Co., for three (3) years, with the option for two (2)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $2,415,000.00).
INFORMATION/BACKGROUND
This proposal is needed to support the LED conversion that started in 2019 through the approved Ordinance
#19-2115. The contract will supply the LED lights needed to change the existing HPS lights to LED, as
well as provide LED lights for new construction and repairs. The contract will also include the appropriate
accessories to make these lights function as advertised.
Description Amount
HPS to LED Lights within the City $ 1,500,000.00
New Construction and Repairs $ 800,000.00
Contingency-5% $ 115,000.00
Total $ 2,415,000.00
Invitation for Bids was sent to 294 prospective suppliers of this item, including 10 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download, and
advertised in the local newspaper. Four (4) bids meeting specifications were received. The lowest bid was
received by Dealers Electrical Supply Co.
NIGP Code Used for Solicitation: 285 - Electrical Equipment and
Supplies (Except Cable and Wire)
Notifications sent for Solicitation sent in IonWave: 294
Number of Suppliers that viewed Solicitation in IonWave: 28
HUB-Historically Underutilized Business Invitations sent out: 30
SBE-Small Business Enterprise Invitations sent out: 124
Responses from Solicitation: 4
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Dealers Electrical Supply Co., for LED Street Lights for the Warehouse, in a three
(3) year, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $2,415,000.
PRINCIPAL PLACE OF BUSINESS
Dealers Electrical Supply Co.
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded from the Warehouse Capital account 800100.6801. Requisitions will be entered
on an as-needed basis. The budgeted amount for this item is $2,415,000. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Marcella Lunn at 940-349-8333.