Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: August 2, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Carahsoft Technology Corporation, through the
Texas Department of Information Resources (DIR) Cooperative Purchasing Network Contract Nos. DIR-
CPO-4444, for Education Information Technology (I.T.) Products and Related Services, and DIR-TSO-
4288, for Software Products, Software Services, Software as a Service (SaaS); providing for the
expenditure of funds therefor; and providing an effective date (File 8043 – awarded to Carahsoft
Technology Corporation, in the not-to-exceed amount of $1,240,000.00).
INFORMATION/BACKGROUND
Carahsoft Technology Corporation provides Software as a Service, Information Technology (IT) Products,
and Related Services. Items covered under this contract include, but are not limited to, DocuSign,
SmartSheet, Formstack, Atlassian (Confluence), and Granicus. The City of Denton currently utilizes
Carahsoft for subscription licenses for various applications to be used on or accessed by City workstations,
mobile devices, and servers. This allows the City to acquire vendor implementation services, improving
efficiencies in implementing new software solutions. These services include but may not be limited to the
configuration of the software, development of interfaces, professional services related to the deployment of
the software solution, and end-user training.
DIR Co-Op Contract Examples of Items Purchased from Co-Ops
DIR-CPO-4444 DocuSign
DIR-TSO-4288 Atlassian (Confluence), SmartSheet, Formstack, Granicus
Contract Term Estimated Annual Spend
Year 1 202,000.00
Year 2 202,000.00
Year 3 202,000.00
Year 4 202,000.00
Year 5 202,000.00
Contingency for future growth 230,000.00
Total 5-Year NTE Amount: $1,240,000.00
Pricing obtained through the Texas Department of Information Resources (DIR) Cooperative Purchasing
Network has been competitively bid and meets the statutory requirements of Texas Local Government Code
271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, Council approved the interlocal agreement with the Texas Department of Information
Resources Purchasing Network (Ordinance 20-196).
RECOMMENDATION
Award a contract with Carahsoft Technology Corporation, for Education Information Technology (I.T.)
Products and Related Services and Software Products, Software Services, Software as a Service (SaaS),
in a not-to-exceed amount of $1,240,000.
ESTIMATED SCHEDULE OF PROJECT
These DIR contracts expire on January 23, 2025, and February 21, 2025.
FISCAL INFORMATION
These items and services will be funded through Technology Services operating budget 830400.7804 and
the department’s budget. Requisitions will be entered on an as-needed basis. The budgeted amount for this
item is $1,240,000. The City will only pay for services rendered and is not obligated to pay the full contract
amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Sheets
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.