22-1836 - 8026 - Ordinance ExecutedORDINANCE NO. 22-1836
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACTWITH KIRBY-SMITH MACHINERY, INC., FOR KOMATSU HEAVY EQUIPMENTREPAIR SERVICES FOR VARIOUS CITY OF DENTON DEPARTMENTS; PROVIDINGFOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE
DATE (IFB-BV 8026 – AWARDED TO KIRBY-SMITH MACHINERY, INC., FOR THREE(3) YEARS, WITH THE OPTION FOR TWO (2) ADDITIONAL ONE (1) YEAR
EXTENSIONS, IN THE TOTAL FIVE (5) YEAR NOT-TO-EXCEED AMOUNT OF
$ 1 ,000,000.00).
WHEREAS, the City has solicited, received, and tabulated competitive best value bids,
for the purchase of necessary materials, equipment, supplies, or services in accordance with the
procedures of state law and city ordinances based on the best value as determined by using theselection criteria set forth in the request for bids; and
WHEREAS, the City’s selection committee has reviewed and recommended that the
herein described bids are the best value based on the selection criteria for the materials,
equipment, supplies, or services as shown in the “Bid Proposals” submitted; and
WHEREAS, the City’s Purchasing Agent has determined that the best value bid process
provides the best value to the City for this procurement; and
WHEREAS, this procurement was undertaken as part of the City’s governmental
function, [vehicle and motor driven equipment maintenance]; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of
funds to be used for the purchase of the materials, equipment, supplies, or services approved and
accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The following competitive bids for the materials, equipment, supplies, or
services, as described in the "Bid Invitations", "Bid Proposals", or plans and specifications on
file in the Office of the City's Purchasing Agent filed according to the bid number assigned
hereto, are hereby accepted and approved as being the lowest responsible bids:
BIDNUMBER VENDOR AMOUNT
8026 Kirby-Smith Machinery, Inc.$ 1 ,000,000.00
SECTION 2. That the acceptance and approval of the above competitive bids shall not
constitute a contract between the City and the person submitting the bid for such items and
agrees to purchase the materials, equipment, supplies, or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations,
Bid Proposals, and related documents.
SECTION 3. Should the City and the winning bidder(s) wish to enter into a formal
written agreement as a result of the acceptance, approval, and awarding of the bids, the City
Manager, or their designated representative, is hereby authorized to execute a written contract,
which shall be attached hereto; provided that the written contract is in accordance with the terms,conditions, specifications, standards, quantities, and specified sums contained in the Bid
Proposal and related documents and to extend that contract as determined to be advantageous to
the City of Denton.
SECTION 4. The City Council of the City of Denton, hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, or their designee.
SECTION 5. By the acceptance and approval of the above enumerated bids, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance
with the approved bids.
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
The motiorjo approve this ordinance was
seconded by Brian &cp made byThis o
the following vote a - A
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:Vicki Byrd, District 1 :Brian Beck. District 2:
Jesse Davis, District 3 :
Alison Maguire, District 4:Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
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PASSED AND APPROVED thi, th, oLD+h d,y ,f Sept2rn bIC
7
, 2022.
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ATTEST:
ROSA RIOS, CITY SECRETARY
ISIS11111 ///
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitally signed by Marcella Lunn
DN: cn=Marcella Lunn, o, ou=City
}IfWb :rr::=tr:=keuaiu,n@,i,y,m,m,n.comcDate: 2022.08.31 12:10:47 -05'00'
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