Exhibit 1 - Agenda Information Sheet SeepexCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: September 20, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Seepex, Inc., for an open hopper pump for the Solid
Waste and Recycling Department; providing for the expenditure of funds therefor; and providing an
effective date (IFB 8059 – awarded to Seepex, Inc., in the not-to-exceed amount of $51,127.00). The Public
Utilities Board recommends approval (6 - 0).
INFORMATION/BACKGROUND
The City of Denton Solid Waste and Recycling (SW&R) Department received grant funding for a pilot
commercial organics management program. The pilot start date is dependent on the purchase of channel
grinder equipment. The pilot will divert pre and post-consumer food waste from commercial businesses in
the Downtown (Valet Collection) area. The organics will be delivered to the Beneficial Reuse composting
area and will enter the process to make Dyno Dirt. The grinder is needed to break down large post-consumer
food waste so that it can be managed in the onsite anaerobic digester. An RFP was issued for the channel
grinder equipment only and a second RFP will be considered for the installation and maintenance.
SW&R is seeking a company to execute the acquisition, of a food waste channel grinder and pump. Seepex
will provide the pump for the grinder.
On April 1, 2022, the City sent an invitation to vendors for bids on a channel grinder and installation.
Initially, one bid was returned, and after a careful review was determined to be too costly. The Council
rejected the bids on June 7, 2022, and the product was re-solicited.
Invitation for Bids was sent to 91 prospective suppliers of this item, including 6 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download, and
advertised in the local newspaper. Two (2) bids meeting specifications were received. The lowest bid was
received by Seepex, Inc.
NIGP Code Used for Solicitation:
545 - Machinery and Hardware,
Industrial
Notifications sent for Solicitation sent in IonWave: 91
Number of Suppliers that viewed Solicitation in IonWave: 9
HUB-Historically Underutilized Business Invitations sent out: 3
SBE-Small Business Enterprise Invitations sent out: 43
Responses from Solicitation: 2
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 12, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Seepex, Inc., for an open hopper pump for the Solid Waste and Recycling
Department, in a not-to-exceed amount of $51,127.
PRINCIPAL PLACE OF BUSINESS
Seepex, Inc.
Enon, OH
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur within 8-10 weeks after receipt of order.
FISCAL INFORMATION
These products and services will be funded using North Texas Council of Government awarded grant
funding. Requisition #157057 has been entered into the Purchasing software system in the amount of
$51,127. The budgeted amount for this item is $51,127.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Brandi Neal, 940-349-8027.
Legal point of contact: Marcella Lunn at 940-349-8333.