Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: September 20, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute an Interlocal Cooperative Purchasing Agreement with Denton
County, under the Texas Government Code, Section 791.001, to authorize the use of consolidated
communication systems for public safety and governmental services for the City of Denton; authorizing the
expenditure of funds therefor; and declaring an effective date (File 8082 – award an Interlocal Cooperative
Purchasing Agreement with Denton County, in the not-to-exceed amount of $118,752.00).
INFORMATION/BACKGROUND
The City of Denton utilizes Denton County’s Consolidated Communications System to provide
dependable, mission-critical communications services (voice radio and data service). This
communications system consists of a wide area, multi-agency digital trunked radio system compliant with
P-25 interoperability standards to be used jointly by the City of Denton, Denton County, and other
Infrastructure Members, if any, primarily for providing public safety dispatch and communications for
fire, emergency medical, law enforcement services and such other governmental services as may be agreed
from time to time by the Parties. The use of this Consolidated Communications System will provide system
coverage for the City and County to ensure safe, effective, and efficient communication, and benefit the
greatest number of citizens both now and in the future.
The services provided under this agreement began on October 1, 2021, and will end on September 30,
2022. Denton County provided an updated agreement for the 2021-2022 fiscal year in November 2021 but
was overlooked due to being sent to incorrect City department staff. It is pertinent to execute this agreement
to pay Denton County for the previously rendered services. To avoid future oversights, City staff will be
bringing a new five (5) year agreement with Denton County for City Council's approval in the first quarter
of the Fiscal Year 2022-2023.
The County maintains the core of the network and it periodically requires maintenance, repair, and/or
installation for routine communications functions. The City is allowed to utilize the system with the
following Costs of Service. The current rate for 2021-2022 is $8 per user per month.
Service
(Radio User + Infrastructure +
Sites/Consoles)
Number of Users Annual Cost
FD Radio subscribers 232 $ 22,272.00
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PD Radio Subscribers 458 $ 43,968.00
PW and Municipal Electric 381 $36,576.00
TWU PD 37 $3,552.00
UNT PD 129 $12,384.00
Total Users 1,237 $118,752.00
Section 791 of the Government Code requires that all Cooperative Agreements must be authorized by the
governing body, regardless of the dollar amount.
RECOMMENDATION
Award an Interlocal Cooperative Purchasing Agreement with Denton County for the use of consolidated
communication systems for public safety and governmental services, in a not-to-exceed amount of
$118,752.
PRINCIPAL PLACE OF BUSINESS
Denton County
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This Agreement is effective upon approval by the City of Denton and will remain in effect until terminated
by either party.
FISCAL INFORMATION
These services will be funded from Denton Public Safety Communications Department account
830700.7899. Requisition #155995 has been entered into the Purchasing software system in the amount of
$118,752. The budgeted amount for this item is $118,752.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Interlocal Agreement
Respectfully submitted:
Lori Hewell, 349-7100
Purchasing Manager
For information concerning this acquisition, contact: Coy Werner, 940-349-7459.
Legal point of contact: Marcella Lunn at 940-349-8333.