Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: October 18, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with MasTec North America, Inc., and Durable
Specialties, Inc., for traffic signal construction services for the Traffic Operations Department as set forth
in the contracts; providing for the expenditure of funds therefor; and providing an effective date (RFQ 8029
– awarded to MasTec North America, Inc., and Durable Specialties, Inc., for three (3) years, with the option
for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$7,100,000.00).
INFORMATION/BACKGROUND
City staff developed an RFQ to select a pre-qualified list of contractors with demonstrated experience in
providing Traffic Signal Construction Services including, but not limited to, providing the City staff,
equipment, supervision, and bonds and insurance to complete tasks associated with traffic signal removal
or installation. The selected contractor(s) will closely monitor the construction schedule for each signal and
should begin construction mobilization within 2 to 3 weeks of receiving authorization from the City staff.
This will ensure timely completion of the overall work effort under this contract.
The City has developed the following intersection list for traffic signal improvements:
Traffic Signals Ready for Construction:
The following five intersections are ready to be constructed as the set of design plans have been signed
and sealed and unit quantities have been calculated and identified in the Unit Price Sheet.
- Bell at Hickory
- Montecito at Hickory Creek
- Bell at McKinney
- Locust at Windsor
- US.77 at Discovery Park
Upcoming Traffic Signal Design:
The City anticipates replacing an additional six traffic signals due to aging infrastructure. These
intersections are not currently funded for construction, but staff will be actively seeking funding from
different sources to get these signals replaced/installed.
- Eagle at Fort Worth
- Eagle at Bell
- Welch at Hickory
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
- Hickory at Ave B
- Bell at Prairie
- Eagle at Bernard
The Request for Qualifications (RFQ) was reviewed by pre-set criteria that resulted in two (2) contractors
receiving the highest rankings. Each contractor will be provided the opportunity to bid on packages of work
put forth by the City Traffic Operations Department. The contractor with the lowest bid and meets the
requirements of the project's schedule may be awarded the work. There is no guaranteed minimum amount
of work under these contracts. This process will be repeated for each package of work for the entirety of
the contracts.
The total NTE amount is a cumulative amount and is based on the estimated expenditure of upcoming traffic
signal projects, as shown in the chart below:
Project Description Estimated 5-Year Expenditure
Signal Reconstruction Year 1 $ 1,500,000.00
Signal Reconstruction Year 2 $ 1,000,000.00
Signal Reconstruction Year 3 $ 1,000,000.00
Signal Reconstruction Year 4 $ 1,500,000.00
Signal Reconstruction Year 5 $ 1,500,000.00
Contingency for additional support hours $ 600,000.00
Total $7,100,000.00
Request for Qualifications was sent to 362 prospective suppliers, including 10 Denton firms, of this item.
In addition, specifications were placed on the Procurement website for prospective suppliers to download
and advertised in the local newspaper. Five (5) statements of qualifications were received and evaluated
based upon published criteria including firm overview, resumes of key personnel, example projects, past
performance, and safety record. Based upon this evaluation, the recommended award is to MasTec North
America Inc., and Durable Specialties, Inc., and is determined to be the most qualified firms for the City.
NIGP Code Used for Solicitation: 940-(Service Only) - Equipment
Maintenance, Repair, Construction, and
Related Services for Railroads & 968-
(Service Only) - Public Works and
Related Services
Notifications sent for Solicitation sent in IonWave: 362
Number of Suppliers that viewed Solicitation in IonWave: 16
HUB-Historically Underutilized Business Invitations sent out: 35
SBE-Small Business Enterprise Invitations sent out: 115
Responses from Solicitation: 5
RECOMMENDATION
Award a contract with MasTec North America Inc. and Durable Specialties, Inc., for traffic signal
construction services for the Traffic Operations Department, in a three (3) year, with the option for two (2)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $7,100,000.
PRINCIPAL PLACE OF BUSINESS
MasTec North America, Inc.
Austin, TX
Durable Specialties, Inc.
Grand Prairie, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from various project accounts as project jobs are created and funded.
Requisitions will be entered on an as-needed basis. The budgeted amount for this item is $7,100,000.00.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: James Andrews, 940-349-7342.
Legal point of contact: Marcella Lunn at 940-349-8333.