Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: October 18, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Patel & Patel General Partners dba Deluxe Inn, to
provide accommodations for families experiencing homelessness due to the continued economic impact of
COVID-19 for the Community Services Division; providing for the expenditure of funds therefor; and
providing an effective date (RFP 8068 – awarded to Patel & Patel General Partners dba Deluxe Inn, in the
two (2) year not-to-exceed amount of $945,000.00).
INFORMATION/BACKGROUND
Since March 25, 2020, the City has funded temporarily shelter for people experiencing homelessness in
local hotels for COVID-19 health and safety reasons. CARES-Act Funding started an Emergency Hotel
program and extended the program on a voucher basis in December 2020. Due to continuing health risks
of COVID-19, American Rescue Plan Act (ARPA) funding was allocated to extend the program at the end
of 2021 and into 2022.
Between March 2020 and March 2022, family homelessness increased by 305% in Denton County (source:
Denton County Homelessness Data Dashboard). The ongoing economic impact of COVID-19 continues to
jeopardize the financial stability of low-income households, and the number of families living unsheltered
or in their vehicles in Denton continues to increase. Family shelter options in Denton are extremely limited,
and a temporary family shelter program using ARPA funds will allow community partners to support
vulnerable families as the economic effects of the pandemic continue to develop.
Request for Proposals was sent to 148 prospective suppliers, including 24 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. One (1) proposal was received, and references were checked to ensure the vendor
can provide the services requested in the Scope of Work. The proposal was evaluated based upon published
criteria including compliance with specifications, probable performance, and price. Best and Final Offer
(BAFO) was requested from the firm. The department is awarding the contract to Patel & Patel General
Partners dba Deluxe Inn.
NIGP Code Used for Solicitation: 952 - (Service Only) - Human Service
Notifications sent for Solicitation sent in IonWave: 148
Number of Suppliers that viewed Solicitation in IonWave: 8
HUB-Historically Underutilized Business Invitations sent out: 19
SBE-Small Business Enterprise Invitations sent out: 71
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Responses from Solicitation: 1
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
In August of 2022, Council was presented with a proposal to allocate $2,500,000 from the City’s second
tranche of funding through ARPA for Temporary Alternative Shelter to support ongoing COVID-19
economic recovery efforts. This recommendation was approved with the adoption of the 2022/23 budget in
September. Funding is projected to provide temporary family shelter through December 2024.
RECOMMENDATION
Award a contract with Patel & Patel General Partners dba Deluxe Inn, to provide accommodations for
families experiencing homelessness due to the continued economic impact of COVID-19 for the
Community Services Division, in a two (2) year not-to-exceed amount of $945,000.
PRINCIPAL PLACE OF BUSINESS
Patel & Patel General Partners dba Deluxe Inn
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is a two (2) year contract.
FISCAL INFORMATION
These services will be funded from American Rescue Plan Act (ARPA) Funds. The City will only pay for
services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Courtney Douangdara 940-349-7235.
Legal point of contact: Marcella Lunn at 940-349-8333.