Exhibit 1 - Agenda Information Sheet
City of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: October 18, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Denton Lawn Sprinkler, Inc., for irrigation services
for the City of Denton; providing for the expenditure of funds therefor; and providing an effective date
(IFB-BV 8015 – awarded to Denton Lawn Sprinkler, Inc., for one (1) year, with the option for four (4)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $2,000,000.00).
INFORMATION/BACKGROUND
This contract will be used to perform installations and repairs of irrigation systems throughout the City of
Denton. The Parks and Recreation Department currently employs four technicians that maintain all
irrigation systems including athletic fields, parks, public buildings, and landscaped roadways. This crew
has historically done installations with internal staff, however as the inventory continues to grow, this crew
is no longer able to perform installations while properly maintaining operational irrigation systems.
The typical life expectancy of an irrigation system is 10 – 30 years depending on the frequency of use. Due
to the heavy usage of many systems and the high-water demand of athletic fields, there are parks in need of
immediate irrigation system replacement. For example, listed below is a priority list of parks that need
system replacement due to age, cumulative usage, and lost efficiency:
Ranking Park Age Usage
1 Denia Park 25 years Heavy – 1728 hours annually
2 Mack Park (Both sides of McKinney St.) 31 years Heavy – 1728 hours annually
3 North Lakes Soccer Complex 26 years Heavy – 1728 hours annually
4 Quakertown Park (South Side) 30 years Moderate – 1440 hours annually
5 Emily Fowler Library 31 years Moderate – 1440 hours annually
6 MLK Recreation Center 25 years Moderate – 1440 hours annually
7 Denton Senior Center 26 years Moderate – 1440 hours annually
8 Evers Baseball Fields 1&2 22 years Heavy – 1728 hours annually
9 Evers Baseball Fields 3-6 19 years Heavy – 1728 hours annually
10 North Lakes Recreation Center 25 years Moderate – 1440 hours annually
With the addition of the Irrigation Services Contract, the Parks and Recreation Department will be able to
replace the systems listed above in the order of importance using capital maintenance funds in accordance
with the Parks and Recreation Capital Maintenance Plan.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Year 1 Year 2 Year 3 Year 4 Year 5
$300,000 $300,000 $300,000 $300,000 $300,000 $1,500,000
Contingency $500,000
Total $2,000,000
Invitation for Bids for Best Value was sent to 681 prospective suppliers of this item. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. One (1) bid was received, and references were checked to ensure the vendor can
provide the services requested in the Scope of Work. The department is awarding the contract to Denton
Lawn Sprinkler, Inc.
NIGP Code Used for Solicitation: 912 934
Notifications sent for Solicitation sent in IonWave: 681
Number of Suppliers that viewed Solicitation in IonWave: 13
HUB-Historically Underutilized Business Invitations sent out: 72
SBE-Small Business Enterprise Invitations sent out: 256
Responses from Solicitation: 1
RECOMMENDATION
Award a contract with Denton Lawn Sprinkler, Inc., for irrigation services for the City of Denton, in a one
(1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $2,000,000.
PRINCIPAL PLACE OF BUSINESS
Denton Lawn Sprinkler, Inc.
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
Funds will be used from various sources including the Parks and Recreation capital maintenance account
402001.8411 which is currently budgeted for $300,000 annually. Funds may also be used from other City
Departments requiring the services listed within the contract. The City will only pay for services rendered
and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Craig Arrington, 940-349-8676.
Legal point of contact: Marcella Lunn at 940-349-8333.