Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: October 18, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with CTJ Maintenance, Inc., for janitorial services for
various City buildings; providing for the expenditure of funds therefor; and providing an effective date
(RFP 8032 – awarded to CTJ Maintenance, Inc., for one (1) year, with the option for four (4) additional one
(1) year extensions, in the total five (5) year not-to-exceed amount of $5,400,000.00).
INFORMATION/BACKGROUND
The City of Denton has outsourced janitorial services as a cost-effective solution to maintain the cleanliness
of City buildings since 2002. The contract for janitorial services provides various cleaning services and
associated quality supplies to 44 City buildings. The City’s current five (5) year janitorial contract with AHI
Facility Services will expire on September 18, 2022. In order to ensure the continuity of cleaning services
and work environment quality, the City of Denton issued RFP 8032 in June 2022, with the intent to award
a new contract.
Project Description Estimated 5-Year Expenditure
Service Year 1 $ 1,025,000
Service Year 2 $ 1,025,000
Service Year 3 $ 1,025,000
Service Year 4 $ 1,025,000
Service Year 5 $ 1,025,000
Contingency – building additions, COVID, etc. $ 275,000
Total $ 5,400,000
Below is the information CTJ Maintenance, Inc. provided regarding the wages they pay their employees
who will be assigned to the City’s contract.
Position Description Number of Assigned Employees Hourly Rate of Assigned Employees
Cleaner 25 $15.00
Flooring Specialist 3 $16.00
Supervisor 2 $18.50
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Proposals was sent to 821 prospective suppliers, including 59 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Twelve (12) proposals were received, references were checked, and proposals were
evaluated based upon published criteria including compliance with specifications, probable performance,
and price. Best and Final Offers (BAFO) were requested from the top firm. Based upon this evaluation,
CTJ Maintenance, Inc. was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 485, 486, 910, 958, and 967
Notifications sent for Solicitation sent in IonWave: 821
Number of Suppliers that viewed Solicitation in IonWave: 28
HUB-Historically Underutilized Business Invitations sent out: 89
SBE-Small Business Enterprise Invitations sent out: 379
Responses from Solicitation: 12
RECOMMENDATION
Award a contract with CTJ Maintenance, Inc., for janitorial services for various City buildings, in a one (1)
year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed
amount of $5,400,000.
SUSTAINABILITY MEASURES
This contract supports the Sustainability Framework by recommending all janitorial supplies and materials
be environmentally preferred products, and by placing specific emphasis on managing the recycling needs
of the City.
Relationship to Sustainability Framework
Focus Area: Material Resource Management
Goal 1: Ensure quality of cleaning tools and products for air quality
Goal 2: Identify environmentally preferred paper products to increase recycled materials usage
Goal 3: Reduce recycling waste by encouraging proper disposal and bagging
PRINCIPAL PLACE OF BUSINESS
CTJ Maintenance, Inc.
Irving, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Facilities Maintenance account 880200.6545. Requisitions will be
entered on an as-needed basis. The budgeted amount for this item is $5,400,000. The City will only pay for
services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact Bill Wilson, 940-349-7755.
Legal point of contact: Marcella Lunn at 940-349-8333.