Exhibit 1 - Agenda Information Sheet - Amendment 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: October 25, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a contract between the City of Denton and Parker Power
Systems, Inc., amending the contract approved by City Council on February 9, 2021, in the not-to-exceed
amount of $750,000.00; said first amendment to continue to provide generator repairs, replacement,
preventative maintenance, and installation in City of Denton buildings for the Facilities Management
Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 7534 –
providing for an additional first amendment expenditure amount not-to-exceed $187,500.00, with the total
contract amount not-to-exceed $937,500.00).
INFORMATION/BACKGROUND
In February 2021, RFP 7534 was opened in the amount of $750,000 for the Facilities Management
Department with the intent to spend approximately $150,000 per year for five (5) years on generator repairs,
replacement, installation, and preventative maintenance for thirty (30) generators. City operations with
generators include Public Safety Dispatch, various servers for Technology Services, lift stations for
Wastewater, fuel distribution for Fleet Services, and Denton Municipal Electric. Several weeks after the
contract was awarded, Winter Storm Uri hit and emphasized the necessity for well-maintained generators
within the City to mitigate the effects of severe weather on operations. Based on the Winter Weather Action
Plan, additional generator replacements and repairs were identified at several Fire Stations. These
replacement costs, along with cost escalations due to supply demand and shipping delays, have depleted
available contract spend faster than anticipated. The additional funds will allow us to move forward with
needed repairs, preventative maintenance, and installations until we are able to get a new contract in place.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 9, 2021, City Council approved a contract with Parker Power Systems, Inc., in the not-to-
exceed amount of $750,000 (Ordinance 21-174).
RECOMMENDATION
Award Amendment No. 1 with Parker Power Systems, Inc., to continue to provide generator repairs,
replacement, preventative maintenance, and installation in City of Denton buildings for the Facilities
Management Department, in a not-to-exceed amount of $187,500, for a total amended contract amount of
$937,500.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Parker Power Systems, Inc.
Austin, TX
ESTIMATED SCHEDULE OF PROJECT
This contract expires on February 8, 2026.
FISCAL INFORMATION
These services will be funded from Facilities Operating budget account 880200.6545 and various job cost
accounts. Requisitions will be entered on an as-needed basis. The new budgeted amount for this item is
$937,500.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain, 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.