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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement CFO: Cassey Ogden DATE: November 1, 2022 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Construction Manager at Risk contract with Sundt Construction, Inc., for pre-construction services of Neighborhood 2 & 6 Improvements for the Capital Projects Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 8055 – awarded to Sundt Construction, Inc., in the not-to-exceed amount of $452,147.00). The Public Utilities Board recommends approval (6 - 0). INFORMATION/BACKGROUND Neighborhoods 2 & 6 contain 118 street segments associated with the 2019 Street Reconstruction Bond Program in the University of North Texas area and surrounding residential neighborhoods. The scope of the project includes 56,600 linear feet of roadway reconstruction, 30,700 linear feet of water main replacement, 28,400 linear feet of wastewater main replacement, sidewalk enhancements, and various lighting improvements. Capital Projects is focusing on a holistic neighborhood approach to minimize construction impacts and enhance coordination during the delivery of the 2019 Bond Program. This project is being delivered as the second Construction Manager at Risk (CM@R) project in the City of Denton (City) for horizontal construction. This delivery method leans heavily on collaboration among the City, the design engineer, and the CM@R during the design process to allow for the best schedule coordination, cost modeling, and community engagement. To achieve the goal of completing the 2019 Street Reconstruction Bond Program within a 6-year time frame, City staff evaluated the use of alternative delivery methods including Construction Manager at Risk (CM@R) to make project delivery more efficient. The City contracted with Freese and Nichols, Inc. to help develop and adopt new contract documents and receive coaching to successfully execute a Construction Manager at Risk project. This methodology works on the basis of collaboration between the City, design engineer, and construction manager from the initiation of project design through construction. Although the work by law is required to be bid, cost models are tracked through the design phase (open book) to establish a guaranteed maximum price for the project. The construction manager also provides and tracks a construction management plan and schedule throughout design development to help facilitate a seamless transition between design phase services and construction. By utilizing this methodology, the staff’s goal of enhanced community engagement, construction sequencing, and overall cost value will be prioritized. The purpose of this contract is for Sundt Construction, Inc. to provide design phase services including input on the constructability of the design as it is developed in collaboration with the City of Denton, and the proposed design consultant Kimley-Horn and Associates, Inc. After the design is finalized, staff will request City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com the Public Utilities Board and City Council to approve a subsequent contract with Sundt Construction, Inc. for construction phase services of Neighborhood 2 & 6. Request for Proposals was sent to 527 prospective suppliers of this item. In addition, specifications were placed on the Procurement website for prospective suppliers to download and advertised in the local newspaper. Three (3) proposals were received, references were checked, and proposals were evaluated based upon published criteria including cost proposal and technical proposal/interview. Based upon this evaluation, Sundt Construction, Inc. was ranked the highest and determined to be the best value for the City. NIGP Code Used for Solicitation: 913 - (Service Only) - Construction Services, Heavy (Incl. Maintenance and Repair Services) Notifications sent for Solicitation sent in IonWave: 527 Number of Suppliers that viewed Solicitation in IonWave: 11 HUB-Historically Underutilized Business Invitations sent out: 44 SBE-Small Business Enterprise Invitations sent out: 178 Responses from Solicitation: 3 PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On October 24, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for consideration. RECOMMENDATION Award a contract with Sundt Construction, Inc., for pre-construction services for Neighborhood 2 & 6 Improvements for the Capital Projects Department, in the not-to-exceed amount of $452,147. PRINCIPAL PLACE OF BUSINESS Sundt Construction, Inc. Irving, TX ESTIMATED SCHEDULE OF PROJECT Neighborhoods 2 & 6 projects will be started upon approval of the design and CM@R contracts with a projected construction completion date of Q4 2026. FISCAL INFORMATION This contract will be funded from 2019 Street Reconstruction bond account 350530473 Requisition #157109 has been entered into the Purchasing software system in the amount of $452,147. The budgeted amount for this item is $452,147. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Pricing Evaluation Exhibit 3: Ordinance and Contract Exhibit 4: Presentation Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Seth Garcia, 940-349-8938. Legal point of contact: Marcella Lunn at 940-349-8333.