Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: November 1, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with KS2 Technologies, Inc., for the renewal of
maintenance and vendor support services for the KS2 Reporting Tool and associated software modules for
the Technology Services Department, which is the sole provider of this software, in accordance with Texas
Local Government Code Chapter 252.022, which provides that procurement of commodities and services
that are available from one source are exempt from competitive bidding, and if over $50,000, shall be
awarded by the governing body; providing for the expenditure of funds therefor; and providing an effective
date (File 8073-awarded to KS2 Technologies, Inc., for one (1) year, with the option for four (4) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of $150,000.00).
INFORMATION/BACKGROUND
The City of Denton has been using the KS2 Reporting tool since 2003. It only operates with our JD Edwards
(JDE) Enterprise Resource Management financial application and is required as long as we continue to use
JDE. This product and its functionality were developed specifically for the City of Denton and there is
currently no other third-party product that supports the required functions for the City. The City uses the
tool to manage budgets throughout the year.
The table below breaks down the estimated annual costs with contingency for the contract total:
KS2 Reporting Tool Estimated Annual Expenditures
Year 1 23,400.00
Year 2 23,400.00
Year 3 23,400.00
Year 4 23,400.00
Year 5 23,400.00
Contingency 33,000.00
Total: $150,000.00
Section 252.022 of the Local Government Code provides that procurement of sole source commodities and
services are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award with a contract to KS2 Technologies, Inc., as a sole source supplier, for the renewal of maintenance
and vendor support services for the KS2 Reporting Tool and associated software modules for the
Technology Services Department in an amount not-to-exceed $150,000.
PRINCIPAL PLACE OF BUSINESS
KS2 Technologies, Inc.
Grapevine, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Technology Services operating account 830400.7804. Requisitions will
be entered on an as-needed basis. The budgeted amount for this item is $150,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contact
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.