8087 - City Manager Approval Executed
Docusign City Manager Approval Transmittal Coversheet
File Name
Purchasing Contact
Piggy Back Option
Contract Expiration
DocuSign Envelope ID: 53A190F9-96C4-48CB-B9ED-342E43ECFE43
no
Cori Power
PSA
CAD/RMS Assessment
N/A
8087
Revised 1/25/21
Request for City Manager Approval of Purchase
DATE: Date Submitted for Approval
DEPARTMENT: Procurement
ACM: David Gaines
SUBJECT
Approve a Professional Services Agreement (PSA) with Berry, Dunn, McNeil & Parker, LLC
dba BerryDunn, through The Interlocal Purchasing System (TIPS) Cooperative Program
Contract #200105, to perform professional services related to an assessment of the current
Computer-Aided Dispatch and Records Management Systems (CAD/RMS) for the City of
Denton in an amount not to exceed $60,000 (PSA 8087).
BID/FILE INFORMATION
This is a professional services agreement that will provide for a Needs Analysis to be performed
to determine whether the current Integrated Computer Systems (ICS) Computer-Aided Dispatch
and Records Management Systems (CAD/RMS) public safety administration application can be
either salvaged and reimplemented or replaced with another enterprise public safety CAD/RMS
administration system that would better fit the city’s current needs.
This PSA is a Needs Analysis engagement to help collect the current requirements of subject
matter experts and users, business process needs and compare these to best industry practices in
public safety administration automation to help the city make the decision to either reimplement
the current ICS application or replace it with a different one.
The proposed cost for the Needs Analysis, that includes estimated travel expenses, is $50,624.00.
The additional $9,376.00 is for any unforeseen costs for this assessment or unexpected increased
travel expenses due to the inflation and the nature of the current economy. Any unused funds
will go back into the Technology Services operating budget.
Berry, Dunn, McNeil & Parker is working on two other technology consulting engagements for
the city: a technology assessment and strategic plan and an enterprise asset management
application consolidation analysis.
Depending on the recommendation from the Needs Analysis and the city’s ultimate decision, we
would consider further engagements for full project management of the reimplementation or in
the case of a replacement, RFP development, system selection and full project management.
These will be separately considered after the needs analysis has been completed and the city has
made their decision.
This engagement can begin in early September with an anticipated completion in January 2023.
Pricing obtained through The Interlocal Purchasing System has been competitively bid and meets
the statutory requirements of Texas Local Government Code 271.102.
DocuSign Envelope ID: 53A190F9-96C4-48CB-B9ED-342E43ECFE43
Revised 1/25/21
PRIOR ACTION/VIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 17, 2011, Council approved the interlocal agreement with The Interlocal Purchasing
System (Ordinance 2011-082).
RECOMMENDATION
Approve the expenditures for the PSA for the professional services related to an assessment of
the current Computer-Aided Dispatch and Records Management Systems (CAD/RMS) with
Berry, Dunn, McNeil & Parker, LLC dba BerryDunn, for the City of Denton in an amount not to
exceed $60,000.
PRINCIPAL PLACE OF BUSINESS
Berry, Dunn, McNeil & Parker, LLC dba Berry Dunn
Portland, ME
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with an estimated completion date by January 31,
2023. This TIPS contract will expire on May 31, 2024.
CONTRACT ADMINISTRATOR
Leisha Meine
FISCAL INFORMATION
The Professional Services Agreement will be funded from the Technology Services jobcost
account# 840153744.1360.30100. Requisition #156767 has been entered in the Purchasing
software system in the amount of $60,000.00.
EXHIBITS
Attachment 1 – PSA Contract
Requested by:
Name____________________________
Phone ____________________________
Requisition#___________________
Respectfully submitted:
DocuSign Envelope ID: 53A190F9-96C4-48CB-B9ED-342E43ECFE43
156767
940-349-7823
Leisha Meine
Revised 1/25/21
Purchasing
Expenditure Approved:
__________________________
City Manager or Designate
__________________________
Date
DocuSign Envelope ID: 53A190F9-96C4-48CB-B9ED-342E43ECFE43
8/22/2022
Certificate Of Completion
Envelope Id: 53A190F996C448CBB9ED342E43ECFE43 Status: Completed
Subject: ****City Manager Approval ******DocuSign Item 8087 CAD/RMS Assessment
Source Envelope:
Document Pages: 4 Signatures: 3 Envelope Originator:
Certificate Pages: 2 Initials: 0 Cori Power
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
cori.power@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
8/18/2022 1:24:17 PM
Holder: Cori Power
cori.power@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Cori Power
cori.power@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 8/18/2022 1:52:00 PM
Viewed: 8/18/2022 1:52:08 PM
Signed: 8/18/2022 1:52:33 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 8/18/2022 1:52:34 PM
Viewed: 8/18/2022 1:57:10 PM
Signed: 8/18/2022 1:57:28 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Leisha Meine
Leisha.Meine@cityofdenton.com
Chief Technology Officer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 8/18/2022 1:57:29 PM
Viewed: 8/22/2022 10:54:21 AM
Signed: 8/22/2022 10:56:47 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 35.135.232.21
Signed using mobile
Sent: 8/22/2022 10:56:49 AM
Viewed: 8/22/2022 11:29:37 AM
Signed: 8/22/2022 11:29:46 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 8/18/2022 1:52:34 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Stephanie Padgett
Stephanie.Padgett@cityofdenton.com
TS Administrative Assistant
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 8/22/2022 11:29:48 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 8/22/2022 11:29:48 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 8/18/2022 1:52:00 PM
Certified Delivered Security Checked 8/22/2022 11:29:37 AM
Signing Complete Security Checked 8/22/2022 11:29:46 AM
Completed Security Checked 8/22/2022 11:29:48 AM
Payment Events Status Timestamps