Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: November 15, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Modern Geosciences, LLC, for gas well inspection
services for the Environmental Services and Sustainability Department; providing for the expenditure of
funds therefor; and providing an effective date (RFP 8101 – awarded to Modern Geosciences, LLC, for
three (3) year, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-
to-exceed amount of $1,375,000.00).
INFORMATION/BACKGROUND
The City of Denton Gas Wells Inspections division has contracted out the inspections for gas wells within
city limits since 2017. The inspections cover City code compliance (signs, equipment, fencing, trash,
lighting, landscape, pipeline marking, erosion control, etc.), leak detection, and naturally occurring
radioactive materials (NORM) assessments. Inspections are performed for each gas well and reports are
generated for each pad site. Pad site inspections may also include fence line observations like air sampling
for methane, hydrogen sulfide, total Volatile Organic Compounds, (tVOC), NORM, noise, and particulate
matter. Each pad site will include “Near Equipment” inspections using forward-looking infrared (FLIR)/
optical gas imaging (OGI) cameras, and NORM meters. Following an inspection, a report will be prepared
which includes inspection checklists, site photos, leak detection, fence line monitoring (as applicable), and
a site diagram. A comprehensive annual report will be generated to summarize the inspections performed
in that calendar year. Additionally, Modern Geosciences, LLC will work with the City to update any
Geographic Information Systems (GIS) database information as necessary.
Description Amount
5 Year Spend $ 1,250,000.00
Contingency-10% $ 125,000.00
Total $ 1,375,000.00
Request for Proposals was sent to 281 prospective suppliers, including 13 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. One (1) proposal was received, and references were checked to ensure the vendor
can provide the services requested in the Scope of Work. The proposal was evaluated based upon published
criteria including experience, personnel, work history with local government, legal history, and price. Best
and Final Offer (BAFO) was requested from the firm. The department is awarding the contract to Modern
Geosciences, LLC.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 926 - (Service Only) - Environmental
and Ecological Services
Notifications sent for Solicitation in IonWave: 281
Number of Suppliers that viewed Solicitation in IonWave: 7
HUB – Historically Underutilized Business Invitations sent out: 28
SBE – Small Business Enterprise Invitations sent out: 107
Responses from Solicitation: 1
RECOMMENDATION
Award a contract with Modern Geosciences, LLC, for gas well inspection services for the Environmental
Services and Sustainability Department, in a three (3) year, with the option for two (2) additional one (1)
year extensions, in the total five (5) year not-to-exceed amount of $1,375,000.
PRINCIPAL PLACE OF BUSINESS
Modern Geosciences, LLC
Keller, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Development Services Department account 220300.7879. Requisition
#157985 has been entered into the Purchasing software system in the amount of $195,000. The budgeted
amount for this item is $1,375,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Michael Gange, 940-349-7165.
Legal point of contact: Marcella Lunn at 940-349-8333.