Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: December 6, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Lessek Enterprises, LLC dba Impress Graphics,
for printing and mailing services for Resident Updates and Construction Guide newsletters for the City of
Denton; providing for the expenditure of funds therefor; and providing an effective date (RFP 8009 –
awarded to Lessek Enterprises, LLC dba Impress Graphics, for three (3) years, with the option for two (2)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $447,600.00).
INFORMATION/BACKGROUND
Four times per year, the City of Denton produces a community newsletter, the Resident Update, for
approximately 56,000 Denton households. Each edition of the newsletter is filled with timely news, events,
and information curated especially for Denton residents and businesses. Additionally, twice per year, the
City also produces a capital projects-based newsletter, the Construction Guide, which includes
8 to 12 pages of updates and information about completed, active, and planned capital projects. All
publications are designed and produced in-house by the Public Affairs Department before being printed and
mailed by external vendors. Respondents to the RFP submitted pricing for a spectrum of print types, each
with an assigned volume (i.e. number of units printed).
FY 23 FY 24 FY 25 FY 26 FY 27 Total
Resident Update (58,000 copies 8 times a
year at $0.16 a copy) 74,240 74,240 74,240 74,240 74,240 361,200
Construction Guide (58,000 copies 2
times a year at $0.16 a copy) 9,280 9,280 9,280 9,280 9,280 46,400
Contingency 10,000 10,000 10,000 10,000 40,000
Total $83,520 $93,520 $93,520 $93,520 $93.520 $447,600
Request for Proposals was sent to 106 prospective suppliers, including nine (9) Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. One (1) proposal was received, and references were checked to ensure the vendor
can provide the services requested in the Scope of Work. The proposal was evaluated based upon published
criteria including delivery, compliance with specifications, probable performance, and price. The
department is awarding the contract to Lessek Enterprises, LLC dba Impress Graphics.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation 966 – (Service Only) – Printing and
Typesetting Services
Notifications sent for Solicitation in IonWave: 106
Number of Suppliers that viewed Solicitation in IonWave: 8
HUB-Historically Underutilized Business Invitations sent out: 13
SBE-Small Business Enterprise Invitations sent out: 47
Responses from Solicitation: 1
RECOMMENDATION
Award a contract with Lessek Enterprises, LLC dba Impress Graphics, for printing and mailing services for
Resident Updates and Construction Guide newsletters for the City of Denton, in a three (3) year, with the
option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$447,600.
PRINCIPAL PLACE OF BUSINESS
Lessek Enterprises, LLC dba Impress Graphics
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the Public Affairs Department’s budget on an as-
needed basis. The City will only pay for services rendered and is not obligated to pay the full contract
amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Ryan Adams, 940-349-8565.
Legal point of contact: Marcella Lunn at 940-349-8333.