Exhibit 1 - Agenda Information Sheet - CO 2City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: December 13, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of Change Order No. 2 to the contract between the City of Denton and Jagoe-
Public Company, for additional work to the Hickory Creek Road Widening Project; providing for the
expenditure of funds therefor; and providing an effective date (File 6903 – Change Order No. 2 in the not-
to-exceed amount of $390,997.80, for a total contract award aggregated to $5,879,828.30).
INFORMATION/BACKGROUND
The Hickory Creek Phase 2 Widening Project consists of the construction of a four-lane roadway with a
median, turn lanes, storm drain system, sidewalks, and a small bridge. The limits of the project are from
west of Teasley Drive to Riverpass Road. This project consists of approximately 1.3 miles of new roadway
with 4,000 linear feet of a storm drain (18’- 48”). A portion of the 10-foot sidewalk was constructed in the
summer of 2021. The drainage system will be built to sustain a 100-year storm event and an additional
bridge will be constructed next to the existing bridge over Fletcher Branch to carry eastbound traffic.
The first change order for the Hickory Creek Phase 2 Project consisted of increased bid quantities for traffic
Control Plan and Barricades, Portable Message Boards, Striping and Pavement Markings, Unclassified
Excavation, and a 4” Schedule 40 Irrigation Sleeve. New work items included drainage upgrades due to the
needs of existing infrastructure, embankment fill for the bridge due to the utility delays, and lowering of a
12” water main that was in conflict. It also added additional contract days due to the utility conflict.
This is the second change order for the Hickory Creek Phase 2 Project. It includes various additions to the
contract due to unforeseen work and items not included in the original bid. The following shows the contents
of the change order:
• Additional Scope
o The addition of a median break at Livingston
o The reconstruction of Almonte which was in poor condition
o The north side trail tie into the new sidewalk
o Additional stamped concrete to meet specifications
o Relocation of School zone signs to address concerns
o Disposal of existing conduits found during construction
o Addition of 18” Reinforced Concrete Pipe (RCP) to address drainage needs
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
• Changes to Existing Items
o To address multiple issues found in the field
o Reduction in quantities of items
Additional days were added to the original contract of 365 days for work associated with complications and
new items outside of the original scope.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 5, 2019, City Council approved a contract with Jagoe-Public Company, in the not-to-exceed
amount of $5,320,870 (Ordinance 19-148).
On November 16, 2021, City Council approved Change Order No. 1 with Jagoe-Public Company, in the
not-to-exceed amount of $167,960.50, for a total not-to-exceed amount of $5,488,830.50 (Ordinance 21-
2393).
On December 12, 2022, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award Change Order No. 2 with Jagoe-Public Company, for additional work to the Hickory Creek Road
Widening Project, in a not-to-exceed amount of $390,997.80, for a total amended contract amount of
$5,879,828.30.
PRINCIPAL PLACE OF BUSINESS
Jagoe-Public Company
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
Upon approval of this change order, this project has an estimated completion date of December 2022.
Final Design/Advertise – October 2018
Construction Contract Award – February 2019
Construction – January 2020 – December 2022
Project Closeout – January 2023
FISCAL INFORMATION
These services will be funded from Streets/Traffic C.O. account 360174402.1365.40100. Purchase Order
#188795 will be revised to include the Change Order No. 2 amount of $390,997.80. The total amount of
this contract is $5,879,828.30.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Change Order 1
Exhibit 4: Ordinance and Change Order 2
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Draper, 940-349-7104.
Legal point of contact: Marcella Lunn at 940-349-8333.