Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: December 13, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, for
approval of a pre-qualified professional services list of state certified engineers for substation and
transmission line engineering for various projects for Denton Municipal Electric; and providing an effective
date (RFQ 8031-1 – for three (3) years, with the option for two (2) additional one (1) year extensions, in
the total five (5) year term).
INFORMATION/BACKGROUND
In an effort to expedite project delivery, and to comply with City’s Procurement Policy, Denton Municipal
Electric (DME) conducted a solicitation via a Request for Qualifications (RFQ) to establish an Engineering
Pre-Qualified List. The RFQ was advertised for professional services in ten categories including:
• Electric Transmission Line Design
• Electric Substation Design
• Substation Site and Transmission Line Route Environmental Studies
• System Control and Protection Design
• NERC, TRE, EPA, and ERCOT Compliance Support
• Relay Testing Services
• Distribution Line Design Services
• Owner Engineer Services
• Fiber Design/Pole Attachments Services
• Other Engineering Services
All Statements of Qualification (SOQs) that were received by the submittal deadline were reviewed by
DME staff. The RFQ process involved the review of 16 SOQs along with the scoring of each firm within
the applicable categories. This process ensures all responding engineering firms are reviewed fairly based
on criteria spelled out in the RFQ. Once approved, DME will have a Pre-Qualified List of engineering
consultants to meet the immediate and anticipated needs for services, in which contracts can be executed
quickly. Because DME does not have a Pre-Qualified List in place for the services listed in the categories
above, the State of Texas Procurement Statutes requires an RFQ each time engineering services are needed.
The intent of this process is to utilize the entire list of qualified firms to maximize availability and flexibility
in selecting the appropriate firm for any project support needs. After approval of this procurement action
by PUB and the City Council, DME will be able to quickly, and more efficiently, begin the design, analysis,
and economic evaluation work required to maintain and enhance the electric transmission, substation, and
distribution systems.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Qualifications (RFQ) for professional state certified engineers was sent to 992 prospective firms
for these services, including 35 Denton firms. In addition, the RFQ was placed on the Procurement website
for prospective respondents to download and advertised in the local newspaper. Sixteen (16) statements of
qualifications (SOQ) were received. The SOQs were evaluated based on published criteria including
identification and understanding of identification and understanding of DME requirements, past
performance, and experience. All firms scoring 80 or higher were placed on the list. The evaluation team is
recommending approval of the list with fourteen (14) qualified firms.
NIGP Code Used for Solicitation: 175, 285, 290, 465, 557, 690, 839, 906,
& 911
Notifications sent for Solicitation sent in IonWave: 992
Number of Suppliers that viewed Solicitation in IonWave: 52
HUB-Historically Underutilized Business Invitations sent out: 87
SBE-Small Business Enterprise Invitations sent out: 375
Responses from Solicitation: 16
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 12, 2022, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Recommend approval of a pre-qualified professional services list of state certified engineers for substation
and transmission line engineering for various projects for Denton Municipal Electric as reviewed and
qualified by City staff.
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
No funds are requested or required to be spent as part of this approval. Individual contracts will be
negotiated with the top-ranked firms and purchasing orders will be issued as needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Mark Zimmerer, 940-349-7169.
Legal point of contact: Marcella Lunn at 940-349-8333.